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May 11, 2022 Meeting of the Governing Board...
>> MS. CATHERINE RIPLEY: Good evening. Welcome to the Pima
Community College May 11, 2022 Governing Board meeting. I hereby
call the meeting to order at 5:32 p.m.
Thank you for all being here. Let's all rise for the Pledge of
Allegiance.
Dr. Dor�, can you please lead us?
(Pledge of Allegiance.)
>> MS. CATHERINE RIPLEY: Thank you, Dr. Dor�.
We have a full agenda again, so I would like to start by thanking
all of those who continuously show resilience, patience, attention to
detail, and professionalism in helping us to prepare this meeting.
A special shoutout to Dan The Man and all the IT crew that are
here today and our security teams.
Indeed, there is a lot to be thankful for. As a board member, I
was personally blessed with opportunities to observe firsthand many
of our campuses and departments and the students.
I also had a stirring and uplifting visit to a Sunnyside District
School, the Star Academy. I met with the Sunnyside superintendent,
the principal, and the chair of the Sunnyside school board. I know
that our chancellor and several administrators have been there, as
well, in the past.
If you don't know about Star Academy, it's a school created for
students who have trouble in high school and need an extra boost in
meeting minimum education requirements, extra classes, and an
environment that encourages learning, all efforts to prepare people
for life.
The positive atmosphere was absolutely palpable, indeed
inspiring. So our collaboration with Sunnyside and all the school
districts in Pima County is integral to the foundation of Pima and
its role in this community.
This is an important component of our enrollment strategy led by
our provost and Dr. Dor�'s team. The board will be following through
and tracking their progress through the chancellor.
I would like to reiterate that recruitment and enrollment is just
the tip of iceberg. It is in the tracking and retention of every
student that will truly make a huge difference to this school and
this community.
I would also like to announce that the chancellor is not here
tonight due to a family emergency, so we do have Dr. Dor� here
sitting in for the chancellor. Thank you so much for doing that.
I'd also like to send out big kudos, shoutout to the culinary
arts and hospitality departments for their amazing efforts in making
the Chef Jeff event happening.
It was truly an honor to be there and watch with amazement what
our students were doing. The most moving part was when we conferred
Pima's first-ever honorary degree to Chef Jeff.
Let's look at that moment, if we can.
(Video begins.)
>> This is a very humble moment right here for me. It took me
three years to earn my high school diploma, and I always feared going
to college because I never felt that I was smart enough.
So to receive this honorary culinary degree is huge for me. I
wish my family could have been here. I never have been to culinary
school. I have never taken a cooking class. I learn from putting in
the hard work.
So I want to thank all of you, this college, this community, all
the chefs and the students here.
This will not be my last time here to Tucson.
(Applause.)
>> This definitely will not be my last time here. Thank you so
much. This is huge. This is big for me. Thank you so much.
(Applause.)
>> MS. CATHERINE RIPLEY: Thanks so much for cuing that up. I
wanted to share that with a lot of you that did not have the chance
to attend. It was extremely moving to be there in person to see Chef
Jeff that emotional about this honorary degree. That single moment
is precisely what we cherish the most at Pima Community College,
moments like those, to see someone who never dreamed of being in a
position of receiving a GED or a certificate or a two-year degree and
maybe even a shot at a Bachelor's degree and beyond. To see them
light up when it becomes a reality is something truly amazing, and it
was an honor to see that happen.
It's why we, all of us, do what we do here at Pima Community
College. Thank you to everyone who made that event happen.
There was so much else happening at all of our campuses this past
month. I mean, baseball, soccer, track and field, our stunning arts
and fashion department exhibits, they are still happening, beautiful
musical recitals, an open house for our Aviation Center of Excellence
students, and so, so much more that I cannot possibly list here.
Academically, students are, as we speak, myself included,
preparing for finals and graduation. We all look forward to
attending the Kino event donned in our regalia. We will see you
there. Tomorrow evening, I will also be attending the veterans'
graduation ceremony.
Turning to today's agenda, I'm deeply concerned by an agenda item
we will be discussing with respect to the findings of Arizona
Attorney General's Office that members of the board have violated
Arizona Open Meeting Laws.
Additionally, as a self-governing elected board, it is our
responsibility to uphold the law and our oath of office. These
actions undermine the public's trust, violates our fiduciary
responsibilities, and erodes the integrity of this institution
putting our accreditation at risk.
We will hear more from the outside counsel on this, and I look
forward to meaningful dialogue to help ensure we are meeting our
responsibilities as a board. We have had several training sessions
on board responsibilities and roles, and we will continue to hold
these trainings in the future and so much more.
The stability, mission, and success of this college is our
fundamental responsibility. We are obligated to that end to be
accountable and professional to those who elected us. Most of all,
we must work together as a team, support one another, and always seek
what's best for the college.
Thank you for all being here and most of all for caring so much
about Pima Community College. I'd like to turn now to Mr. Silvyn who
will introduce the outside general counsel to speak more to those
attorney general findings.
Mr. Silvyn?
>> MR. JEFF SILVYN: Thank you, Madam Chair. Just one point of
order, a piece of business that we hadn't taken care of yet. That's
the roll call.
>> MS. CATHERINE RIPLEY: Please go ahead with the roll call.
Thank you.
>> MR. JEFF SILVYN: Mr. Gonzales?
>> MR. LUIS GONZALES: Here.
>> MR. JEFF SILVYN: Ms. Garcia?
>> MS. MARIA GARCIA: Here.
>> MR. JEFF SILVYN: Dr. Hay?
>> DR. MEREDITH HAY: Here.
>> MR. JEFF SILVYN: Mr. Clinco?
>> MR. DEMION CLINCO: Here.
>> MR. JEFF SILVYN: Ms. Ripley?
>> MS. CATHERINE RIPLEY: Here.
>> MR. JEFF SILVYN: All board members are present. Thank you
for indulging me with that digression.
We have with us this evening Susan Segal. She's a very
experienced attorney. She's a member of a firm called Gust Rosenfeld
that does significant amount of work for different public entities in
Arizona.
I'm not going to go into detail about her background, but I just
wanted to mention some particularly relevant information about her
background and that is that she served in the Office of the Arizona
Attorney General for 10 years. During that time, she was a section
chief in the education and health section, and more importantly for
our discussion this evening, she was part of the Arizona Attorney
General Open Meeting Law enforcement team. She was also part of the
Arizona Attorney General opinion review committee, and in fact is the
author of the 2005 opinion about the Open Meeting Law and electronic
communications that's cited in the letter that's included with the
board materials this evening.
With that as a little bit of background, I would ask Ms. Segal to
share the information with us.
>> SUSAN SEGAL: Good evening, board members, Madam Chair.
This is Susan Segal. I apologize in advance for my voice. Seems
that I have something that wants to cling to me, but I'm on at least
I think the end of this run.
I am going to read portions, most of the letter of April 14,
2022, issued by the Office of the Arizona Attorney General.
Dear Board Members and Ms. Segal. As you know, the Office of the
Attorney General received a self-reported complaint alleging that the
Pima County Community College District Governing Board violated
Arizona's Open Meeting Law. The office has concluded its review of
the board's self-reported complaint and the board's responses to the
office's request for additional information.
As discussed below, the office has determined Board Members Maria
Garcia and Luis Gonzales violated the Open Meeting Law for two
reasons. First, Ms. Garcia and Mr. Gonzales sent multiple e-mail
communications that were addressed to a quorum of the board and
proposed legal action.
Second, Ms. Garcia and Mr. Gonzales individually and collectively
violated the Open Meeting Law by disclosing confidential executive
session information to a third party that was not authorized to
receive such information pursuant to ARS Section 38-431.03(B) and
(F).
This disclosure of executive session information occurred in two
separate instances. First, in the September 14, 2020 memorandum
discussing diversity, inclusiveness, and social justice, and second,
the June 21, 2021 memorandum discussing the termination of a district
employee. Each of these instances disclosing executive session
information constitutes an Open Meeting Law violation.
I'm going to jump to the section that talks about violation for
e-mail communications sent to a quorum of the board.
Here, the e-mail communications went simply beyond asking for a
matter to be placed on a future board agenda. Instead, the e-mail
communications expressed Ms. Garcia and Mr. Gonzales' opinions and
interpretations on matters that would foreseeably come before the
board for future discussion or legal action.
These e-mail communications essentially invited the board to
engage in a nonpublic discussion of a matter that could foreseeably
come before the board for future legal action and expressed far more
than simply asking the matter to be put on an agenda for discussion
at a future meeting.
Ultimately, the contents of the e-mail communications should have
been properly noticed and added to a meeting agenda so that the board
could address these matters in an open, public meeting rather than
through e-mails to a quorum of the board.
The board's response notes that Ms. Garcia and Mr. Gonzales
believe that the e-mail communications are permissible under ARS
Section 38-431.09(B), which in relevant part permits an individual
member of a public body to express an opinion or discuss an issue
through technological means that may come before the public body at a
future meeting so long as such discussion is not principally directed
at or directly given to another member of the public body.
Further, this exception does not apply where there is collective
deliberation to take legal action. Here, the e-mail communications
plainly do not fall within the scope of ARS Section 38-431.09(B) as
they were addressed to and principally directed at a quorum of the
board. Additionally, the e-mail communications consist of collective
deliberations between Ms. Garcia and Mr. Gonzales that propose the
board take legal action on various matters.
And then they cite to certain of the communications.
This conclusion is in keeping with the legislature's directive
that the Open Meeting Law be construed in favor of open and public
meetings. Accordingly, Ms. Garcia and Mr. Gonzales violated the Open
Meeting Law by sending the e-mail communications to a quorum of the
board.
The board's response also included instances where district staff
member Andrea Gauna was directed by Ms. Garcia to forward e-mail
communications to other board members. By directing Ms. Gauna to
forward these e-mail communications to a quorum of the board,
Ms. Garcia violated the Open Meeting Law.
The next is the section concerning confidential executive session
information. Here, the metadata for the September 14, 2020
memorandum concerning efforts to diversify the district and the June
21, 2021 memorandum concerning the termination of a district employee
both contain confidential executive session information.
The board provided metadata for both the September 14, 2020
memorandum and the June 21, 2021 memorandum that shows that along
with Ms. Garcia and Mr. Gonzales, a person called Soaring Hawk also
authored and/or edited both of these memoranda. As of the date of
this letter, Soaring Hawk is not a current or former board member and
is otherwise not one of the persons or entities authorized to receive
executive session information under ARS Section 38-431.03(B).
Additionally, and of greater concern, it appears from the
September 14, 2020 memorandum and the June 21, 2021 memorandum that
members of the press and the public at large were copied on these
memoranda. As stated above, confidential executive session
information may not be released to any person or entity that's not
listed in ARS Section 38-431.03.
Because Ms. Garcia and Mr. Gonzales communicated and provided
access to confidential executive session information to unauthorized
persons, Ms. Garcia and Mr. Gonzales individually violated ARS
Section 38-431.03(B) for both the September 14, 2020 memorandum and
the June 21, 2021 memorandum.
The last section in the letter is the remedy. To remedy this
violation, the office considered the readily available records
documenting whether the board has had any recent Open Meeting Law
violations, the board's responses and documentation, the nature and
scope of the violations found herein, and that Board Members Garcia
and Gonzales did not respond to or provide affidavits addressing the
questions asked in the office's March 24, 2021 inquiry letter.
Having weighed these factors, and in order to resolve this
matter, the office now requires that the board and relevant district
staff attend an Open Meeting Law training conducted by the Arizona
Ombudsman-Citizens' Aide, another preapproved organization, or a
preapproved attorney within 60 days of receipt of this letter.
This Open Meeting Law training should emphasize the confidential
nature of executive session materials and the implications of using
e-mail and other technological communications involving board
business. Evidence of completion of such training shall be provided
to the office to be kept on file.
Additionally, the board must share the contents of this violation
letter, excluding any executive session information, with the public
at the next practicable public meeting. And that is tonight.
Any statement read to the public regarding this matter must be
preapproved by the office. The office has noted this occurrence as a
violation, which will be considered in determining the response to
any further Open Meeting Law violations by the board and its current
members.
Further, any subsequent Open Meeting Law violations by Board
Members Garcia and Gonzales proposing legal action to a quorum of the
board via e-mail and/or the disclosure of confidential executive
session information will be considered knowing violations pursuant to
ARS Section 38-431.07(A).
That's the majority of the content of the letter. I left out
parentheticals and footnotes in order to be expeditious in delivering
the contents of this letter.
>> MS. CATHERINE RIPLEY: Thank you, Ms. Segal, for reading those
findings and in sharing them with the board at this public meeting.
Mr. Silvyn, do you have any other comments?
>> MR. JEFF SILVYN: So we have been in touch with the Office of
the Arizona Ombudsman and are working on coordinating a scheduling
for that training, and we will certainly make sure we are in
compliance with the remedy section of the attorney general's letter.
>> MS. CATHERINE RIPLEY: Thank you. To be clear, we, as a
board, we take all of these types of findings extremely seriously.
This is a grave situation.
Again, it's the duty of this board as elected officials for the
responsibility, the accountability, and the professionalism of the
operations and actions of the board all keeping in mind for the
greater good of the college.
So I promise you all that we will continue with an even more
robust training program through the ombudsman and other training
programs that will help us move forward as a board, especially
regarding Open Meeting Law.
Thank you very much for coming, Ms. Segal.
>> SUSAN SEGAL: You're welcome. My pleasure.
>> MS. CATHERINE RIPLEY: I believe we do have questions.
Mr. Clinco?
>> MR. DEMION CLINCO: Ms. Segal, could you just explain for the
general public about the executive session and why the ARS allows for
confidential information and the point of it and why a disclosure is
significant?
>> SUSAN SEGAL: Yes. Thank you, Mr. Clinco.
In all of the states that have adopted a form of the Open Meeting
Law, there has been a recognition that while most, majority of
communications are to be open and transparent, there are real reasons
for why you have closed executive sessions.
They are to allow deliberation on sensitive topics or topics that
may become the subject of negotiations later on. An example is legal
advice, giving direction to an attorney, giving direction to labor
representatives, discussing employees, and employee status or
discipline.
Those types of things reflect a recognition, those exceptions
reflect a recognition by the legislature that some things have to be
done behind closed doors. That's why there are these exceptions in
the Arizona Open Meeting Law under the executive session exceptions.
>> MS. CATHERINE RIPLEY: Anyone else?
Yes, Board Member Garcia?
>> MS. MARIA GARCIA: I just want to read -- (off microphone).
To your friends, everything. To your enemies, the law.
What I want to state is that the violations that may have
occurred was because I was trying to keep this college from getting
sued. Okay.
This administration has violated due process on employees.
That's all we were attempting to try to do. Thank you.
>> MS. CATHERINE RIPLEY: Thank you, Board Member Garcia.
Any other comments or questions for Ms. Segal?
>> MR. DEMION CLINCO: I just have a general comment. I just
have to articulate frankly my outrage about the findings and the
information detailed inside of it.
You know, I served as the chair when this occurred, and it is
deeply concerning. It's concerning because it constitutes a
violation of the public trust.
We, as elected officials, have a responsibility to uphold the
highest ethical standard for this institution, for our community, and
the disclosure of confidential information that disempowers the
institution, violating the Open Meeting Law, it's unconscionable. It
erodes trust in this institution.
I ran for this board because this college was engulfed in issues
of accountability and ethical questions of its ethical standards and
practices. For the entire duration of my time on this board, I have
worked tirelessly to restore the institution's integrity. I'm so
proud to have sat with various members of the community who served on
this board to do that.
To see this, it really constitutes an undermining of all of that
work, and it is just absolutely disgraceful because it's putting the
institution itself at risk. It's unacceptable.
I really appreciate the time.
>> MR. JEFF SILVYN: Madam Chair, if you don't mind, could I add
one thing?
I was just thinking about the comment that Ms. Garcia made. If a
board member has information that there is a serious problem at this
college, we have a process for that information to be disclosed, as
outlined in the bylaws, all of which can be done without violating
the Open Meeting Law.
If there is ever a question by any board member about how to
disclose information about a problem or a concern at Pima so that we
can look into it, and we absolutely want board members to do that, we
certainly have ways for that to happen without running any risk of an
Open Meeting Law violation.
>> MS. CATHERINE RIPLEY: Thank you, Mr. Silvyn.
Again, just for those of you that may not know, this Governing
Board, again, we have to self-govern. We do have executive sessions
that are behind closed doors. It's for that very reason that we have
to maintain communications, open communications during those meetings
so that we can discuss topics that could be controversial or topics
that are sensitive or perhaps apply to personnel.
The beauty of this board when I was elected at the time was that
I thought this is one of the most diverse boards I have ever seen, at
least in Pima County. And that diversity alone allows for open
communication and differing thoughts, a difference in perhaps opinion
and a different point of view.
So this is why the executive board meetings are so important so
we can hear all of those thoughts, so we can get diverse points of
view.
Like Mr. Silvyn stated, there are very specific processes at this
college. I'm trying desperately to follow parliamentary procedure
here, parliamentary procedure at these board meetings, and a lot of
processes to put forth any kind of complaints. Those processes have
to be followed for all of this to happen with transparency during the
regular board meetings.
So again, without further ado, I want to go back to the agenda
but also reiterate our promise as a board to make sure that we go
forward with necessary training and the seriousness of an issue such
as this.
Thank you.
>> MR. LUIS GONZALES: Comment?
>> MS. CATHERINE RIPLEY: Before we go on, Mr. Gonzales would
like to ask a question.
>> MR. LUIS GONZALES: Just a brief comment reference to
discussion.
As was stated, we are aware that one of the mentioned reference
to the process, letting the public know, too, is really following the
bylaws, and the bylaws is one of the things to let the public know
that this board is currently looking at very thoroughly and hopefully
making changes for the better. Because I think those bylaws needs to
be updated.
I think the last time it was done was three years ago. But I
think the board will come to a decision what's going to be the best
reference to the outcome of the bylaws to follow clear, transparent
policies, rules and regulations.
Thank you.
>> MS. CATHERINE RIPLEY: Thank you. I was just told that we
need to take a short break because they are having technical
difficulties with Zoom or something in this room.
Please don't go away. We will be right back.
(Pause in proceedings.)
>> MS. CATHERINE RIPLEY: We're back. Can you hear me? Check
one, good?
So back to the agenda. The next item is comments by the members
of the board. I'm just going to basically start from left to right.
Comments by the board, we'll start from left to right. Board
Member Gonzales?
>> MR. LUIS GONZALES: Yes, good afternoon. Very little to
report on, but I do want to acknowledge in reference to not only the
faculty and staff in reference to the closing of the college, I guess
a lot of our students are doing their finals. I know two of my
grandkids are.
More important, one of the things I want to emphasize is I know
there is going to be a big celebration on the 18th, is that correct,
for the graduation? It's going to be at the Kino Stadium. I'm
pretty sure a lot of our community is going to be there,
acknowledging our students.
That's one of the things that we have mentioned before is that
being a community but a community college reference to the people out
there. I think it's going to be a great event. I invite everyone to
come over and recognize and let our young people and our old people,
too, recognize them for their accomplishment, but more important,
being successful in succeeding in one of the many programs that we
have here at Pima Community College.
That's basically it for right now for this year. Thank you.
>> MS. CATHERINE RIPLEY: Thank you, Board Member Gonzales.
Board Member Garcia?
>> MS. MARIA GARCIA: I just want to read a quote, okay? I have
a constituent that sent me this, so I'm going to read what it says,
because I thought it was really nice.
It is not the critics who count, not the man who points out how
the strong man stumbles, or where the doer of deeds could have done
better. The credit belongs to the man who is actually in the arena
whose face is marred by dust and sweat and blood, who strives
valiantly, who errs, who comes short again and again and again
because there is no effort without error and shortcoming.
Who does actually strive to do the deeds? Who knows great
enthusiasm, the great devotions, who spends himself in a worthy
cause, who at the best knows in the end the triumph of high
achievement and who at the worst it fails, at least fails while
daring greatly so that the place shall never be with those cold and
timid souls who know victory nor defeat.
That was by Theodore Roosevelt. Thank you.
>> MS. CATHERINE RIPLEY: Thank you, Board Member Garcia, for
those remarks.
Next, Board Member Hay?
>> DR. MEREDITH HAY: Congratulations to all the students who are
graduating, and thank you to the faculty who helped them get there.
Certainly to the administration as well in supporting the faculty and
the staff. Have a great summer and a great graduation.
>> MS. CATHERINE RIPLEY: Board Member Clinco?
>> MR. DEMION CLINCO: Thank you very much.
Again, congratulations to all of our students on their success
and their future success in our community and to all of the faculty
and staff who strive and work in and out each day to achieve and help
those students achieve their goals.
Thank you.
>> MS. CATHERINE RIPLEY: Thank you, Board Member Clinco.
I have no further remarks at this time. I just want to just
reiterate that the graduation at Kino is going to be a great one.
But there are several more going on tomorrow. The veterans, aviation
students, I think, as well.
If you can support, please come on out, don your regalia if you'd
like. We will see you there.
Next on the agenda is the call to the audience. First in line is
Sylvia Lee.
>> Thank you very much.
Good afternoon, Chair Ripley, Chancellor Lambert, members of the
board, and guests. Can you hear me?
>> MS. CATHERINE RIPLEY: Yes.
>> My name is Sylvia Lee, and I'm a native Tucsonan. My family
has deep roots in this community. I'm a very proud graduate of PCC,
University of Arizona, and ASU.
I have had 30 years of experience in higher ed and worked at PCC
as a dean and then campus president. I retired early from PCC to run
for the Governing Board and started my six-year term in January 2013.
At that time, PCC was in very serious trouble due to a decade of
neglect by the then-chancellor and Governing Board. The
accreditation body, the Higher Learning Commission, placed PCC on
probation in the spring of 2013. Failure to get off probation could
mean that PCC would have to close its doors.
Can you imagine this community without PCC?
In July 2013, Chancellor Lee Lambert was hired. Lee was hired to
get the college off probation and make PCC a premier community
college. The odds facing the college were insurmountable. The
college had just lost all state funding. Lee and a dedicated team of
administrators, faculty, staff, worked incredibly hard to get PCC off
probation which happened in 2017.
By the way, PCC is now a premier community college, thanks to Lee
and many, many others.
Now, here we are almost 10 years since being placed on probation,
risking everything we have worked so hard to accomplish due to an
insidious cancer that has continued to grow and fester since 2013
when Lee Lambert was hired.
A small group of individuals have made it their mission to get
rid of Lee and destroy the college. They would argue that they are
trying to save the college. They wrote a letter to the accreditation
body stating that PCC should not get off probation.
When Lee and others were interviewed for the chancellor position
in 2013, they gave each candidate a letter stating they should all
withdraw their names from consideration because this small group
wanted their own person to serve in that role so they could control
the college.
Almost 10 years later, this is still their end game. Fire
Chancellor Lambert, hire their own person, gain control of the
college's destiny.
God help our college and this community if that ever happens.
There are two individuals that are part of this insidious cancer,
sitting on the PCC board today. These two individuals, as we heard,
were found by the Attorney General's Office to have violated Open
Meeting Law. This insidious cancer is spreading, and it's up to us
that love PCC and our community to make sure they do not succeed.
Now I say to Luis Gonzales and Maria Garcia, resign from the PCC
Governing Board immediately. Do the right thing for PCC and our
community.
Thank you.
>> MS. MARIA GARCIA: And you were bought off, weren't you?
>> MS. CATHERINE RIPLEY: Thank you for those comments, Dr. Lee.
Next on public comment registration is Sandra Wilson.
Sandra Wilson, are you there? Are you there?
We can hold off and skip to Calum Jeffrion (phonetic). Is there
a problem, Dan? We seem to be frozen. I don't know if anyone can
hear us.
>> The audio is perfect.
>> MS. CATHERINE RIPLEY: I see people coming up. Is Sandra
Wilson on the screen? I can't see.
>> She was on earlier, but I don't currently see her now.
>> MS. CATHERINE RIPLEY: Calum? No? Makyla Hays?
>> MAKYLA HAYS: Hello. Good evening, Chair Ripley, Chancellor,
board members, colleagues and guests. I'm Makyla Hays. I'm math
faculty, Pima Online department head, and PCCEA president.
The class and comp study has been the focus topic for most of my
public comments this year and today is no different. I want to start
by acknowledging in several public forums, administration has assured
employees that no one will be paid less next year in the new
structures, and that should initial contracts for the year not be
issued on the new salary schedule, that back pay will be issued for
any difference at the time of new contracts.
Also in the budget proposal later tonight, monies have been set
aside to pay for adjustments and there has been a commitment that
each person should see some sort of increase next year rather than
just remaining at the same rate.
We appreciate those commitments.
I also want to thank Dr. Bea and the HR team for listening to
faculty input and taking the faculty steering committee's suggestions
seriously. Because of this, I am much more confident in the outcome
of this study. Even though we don't have a finalized schedule yet,
it will be a better product for it.
It's very unfortunate that we do not have a final salary schedule
or a policy on placement or movement to share with faculty today, as
a majority of their contracts end next week.
Unless we send at least some partial information out early next
week, faculty beyond the steering committee will not have had any
opportunity to provide feedback on this new structure and will be
surprised by a new salary offered in June.
PCCEA hopes that enough information can be shared before the end
of contract so that faculty will have an idea of what's to come and
will be comfortable with this course of action.
There are so many details to work out, such as the actual salary
schedule, along with objective rules and guidelines for placement and
movement.
There are also more conversations to be had next year like pay in
hard-to-hire disciplines. Also, policy language still needs to be
written surrounding all of these changes and sent out for comment
following the AERC process.
Faculty on the steering committee have worked hard to get
feedback to the consultants at each stage of this process in a timely
manner, asking clarifying questions as necessary so we can be
confident in the direction we were moving.
This could prove quite frustrating as answers were not readily
available to many questions, and often we had to ask the same
questions multiple times over multiple meetings to understand the
proposals we were supposed to be deciding between.
This lack of response to our questions led to delays that I
believe were a good part of what put us in the position we are now
in. I share this in the interest of transparency. I want the board
to know while I do see an effort of collaboration by the college, it
has been a difficult and frustrating process at times to get
necessary answers, especially when those answers needed to come from
the consultants.
After all that, I want to reiterate I do believe we will end up
with a decent product at the end of this for faculty, and I do
believe our input is being heard and incorporated.
Also, I want to say that I can only speak from my experience on
the faculty steering committee, and I do not speak for the staff as
they are on a separate committee.
I know the board has a lot on your plate right now, and I wanted
to express my gratitude for the effort being made to keep an eye on
the overall budget as well as the class and comp study as well as
everything else you are looking at.
Thank you so much. Your efforts are appreciated.
>> MS. CATHERINE RIPLEY: Thank you very much for your remarks.
I will go back to see if Sandra Wilson is onboard?
Calum Jeffrion?
Next is Sabie Endino (phonetic).
>> Yes, I'm here.
>> MS. CATHERINE RIPLEY: Go ahead.
>> Thank you. Thank you, and good evening, Board of Governors,
and President Dor�. Thank you for the opportunity to share my great
experience as a parent of a Vail early education former student.
My son, a young Latino, Manuel Fuentes, graduated in the first
class of Vail early education. He is about to graduate, thanks for
the opportunity of PCC opening its doors at the East Campus. He was
able to do a whole year with college level.
He was also granted the Lumberjack scholarship at NAU, being able
to study tuition-free. He's not only a successful story. I would
like to brag about my dear good friend C. Augusto (phonetic) who is
now a sophomore at U of A. He started to take his math classes at
Pima Community College in his sophomore year in high school.
I am pleased to tell you that he has been offered at Raytheon a
paid internship as a system engineering, and all of this is for the
great opportunity to have young students start at Pima Community
College and advance in their careers.
All of this is possible, thanks to the visionary leadership of
Chancellor Lee Lambert and all of the administrators and great
faculty that we have at Pima Community College.
Thank you for the Board of Governors for the support. There is a
lot more and great things that are happening at Pima Community
College, and this is the time to continue moving forward in
supporting our community, our students, our city, our county, and the
state of Arizona through Pima Community College.
Thank you.
>> MS. CATHERINE RIPLEY: Thank you so much. Those are moving
and beautiful remarks, and what a great, amazing success story.
Thank you so, so much for sharing that with all of us. We do need to
hear more of that during these challenging times.
Thank you so much. Take care.
Next we have on the list Isaac Figueroa.
>> Hello. Thank you, everyone, for the time.
I'm actually a real estate developer here in Tucson with Larsen
Baker, and I sit on the board of the Pima Community College
Foundation.
I'm also a native Tucsonan, first generation. My mom is from
Mexico. She moved here, a single mother with five kids, and got her
degree from U of A and began teaching and had a long career teaching
Spanish at Pima Community College.
I grew up around both U of A campus and Pima College. I went to
Pima College. I actually went to high school at Pima College at
Aztec Middle College, which was a joint venture between TUSD and Pima
College, where even though I was a dropout at the beginning of high
school, I turned my life around and got caught up and was able to do
that because of this joint partnership with Pima College and Aztec
Middle College to graduate on time.
Went and finished my Associate's degree at Pima College while
working at the college as a student service tech. Then I went to the
U of A. Graduated from University of Arizona. Once I graduated, I
worked again at Pima College as an advanced student service
specialist, both for the county in the Workforce Investment Act and
for the college before going on to getting into commercial real
estate and development.
All that to be said, I have a very, very intimate knowledge of
Pima College from a very young age, and I can say resoundingly that
Dr. Lee Lambert has been an amazing, amazing influence on the
college.
I have seen a night-and-day difference from both being an
employee there, being a student, and just the overall direction of
the college. And even now from a different lens of being a real
estate developer where economic development itself is part of my
expertise.
Pima Community College is an amazing, amazing partner now for the
greater region as far as training workforce and everything else. I
attribute that to the great, to Lee Lambert as well as great members
on the Board of Governors as well as amazing staff and employees.
I'm just here to show my support and, you know, to make a comment
I think that violating any kind of rules that are supposed to be part
of being part of an elected position, incompetence shouldn't be
excused for any reason besides fear of death or something like that.
That being said, I will end it there. Thank you, everybody, for
your time.
>> MS. CATHERINE RIPLEY: Thank you so much, Mr. Figueroa, for
your comments as well.
Next we have on the list Mr. Edmund Marquez.
>> I'm Edmund Marquez. Thank you for having me. I'm honored to
be reading a letter from 133 different leaders in our community.
This is to the Governing Board of Directors, Pima Community
College, in regards to the future direction of Pima Community
College.
Dear Governing Board Members, We recently learned that Chancellor
Lambert is being considered for a position at another community
college district in Ventura, California.
As business community and elected leaders, we want to express our
concerns as to what this could mean for the positive momentum the
college has experienced over the last nine years and urge the
Governing Board to continue to embrace and support these new
directions.
Chancellor Lambert began at Pima when the college was under
academic probation, and we appreciate his work, making needed
changes, leading to Pima being named one of the top community
colleges in the country by the prestigious Aspen Institute.
The college's pivot to offering short-term credentials and Fast
Track programs to meet the need for technically skilled workers for
our region's growing industries is an example of a higher education
institution moving at the speed of business to respond to changing
workforce needs.
Our workforce today must be highly adaptable, collaborative,
digitally literate, and able to acquire new skills over a lifetime of
work. Traditional methods of higher education and workforce training
are becoming irrelevant for a young, mobile workforce, who bring on
debt, embrace different pathways of learning, and through digital and
remote platforms to learn anywhere any time.
Chancellor Lambert wisely saw this trend years ago and has been
positioning the college to meet this new reality. Innovative and
visionary partnerships with our region's leading employers such as
(audio cutting out).
We applaud the Governing Board for supporting new facilities such
as the newly opened automotive technology (audio cutting out )
advanced manufacturing center which will open next year.
The community's (audio cutting out ) Proposition 481 modernizing
a 40-year-old formula that limited college's expenditures. This now
gives PCC the flexibility to adjust spending priorities to react to
the fast-changing needs of Pima students and employers.
Pima is on the right path, and it's become a critically important
asset to the region's economic growth. New leadership could stall
the success that Pima has seen in nearly a decade. Let's please not
lose Pima's momentum.
Respectfully, Paula Aboud, former Arizona state senator. Lewis
Albert, professor, University of Arizona, former PCC campus
president. Kathy Alexander, University of Phoenix. Michael and
Susan Anderson from webuyhouses.com.
Dr. Roger Anderson, DMD. Linda Arzoumanian, former Pima County
School Superintendent, retired. Odit Augustine. Angela Bourley from
Affinity Wealth Management. Donnette Bouley, CEO of Tucson Airport
Authority. Andrew Burgensmith, an entertainment consultant. Bill
Buckmaster, Buckmaster Communications, L.L.C. Jennifer Lee Carol,
author.
Rob Caylor, Caylor Design & Construction. Swain Chapman,
commercial real estate. Jack Clements, HUB International. Jim
Click, Jim Click Automotive. Judy Clinco, Catalina In-Home Services.
Dan Coogan, Coogan & Martin.
Jerry Dixon, the Gadsden Company. Rob Elias from the Tucson
Hispanic Chamber of Commerce. Ali (indiscernible). Brad Feder from
Simply Bits. Natalie Fernandez Lee from Meridian Health Management.
Ray Flores from Flores Concepts and El Charro Restaurants. Susan
Fernano, arts consultant. David Garcia, Onyx Creative. Filipe
Garcia, Visit Tucson. Kristin Garcia Hernandez, Girl Scouts of
Southern Arizona. Dr. Gardener. Gene Goldstein. Anna Gree.
Michael Geiman, CEO of Tucson Metro Chamber of Commerce. Mark Hanna,
former PCC Governing Board member. Bryan Hannley, Innova Group, PCC
Foundation board chair. Jane Henninger, HR consultant, retired. Ted
Herman, Larsen Baker. Dr. Thomas Hicks. Margaret Higgins. Kate
Hoffman. Mark Irvin, PCC Foundation board member.
Ross A, founder and first director of Southern Arizona, Japanese
Cultural Coalition. Nancy Johnson. Dan Jones. Julie K. Bill
Kelly. Barry C. Daryl C. Adriana Romero.
>> MS. CATHERINE RIPLEY: Excuse me. You have gone over 3
minutes but we are going to extend your time for another minute.
Go ahead.
>> (Indiscernible.) Becky C. Kim B. Lanning. George Larsen,
Larsen Baker. Angie N., Arizona Community Foundation.
Penny Lee. Sylvia Lee, former PCC board member. Jan Lesher,
Pima County Administrator. Karen Lunda. Paul Lindsey, former PCC
board member. Umberto and Zerena Lopez. Alyssa Lovalo. Larry
Lucero. Steve Lynn. Mariana M. Yvette Marie M. Me, Edmund
Marquez. I'm the chair of the Tucson Metro Chamber, former PCC
Foundation board chair.
Lea Marquez Peterson, Chairwoman of the Arizona Corporation
Commission. Doug Martin. Grace M., of the CTSO. Carrie M., U of A.
Ted Maxwell, Southern Arizona Leadership Council. Nancy McClure.
Ian McDowell.
Cat Merrill. Lisa Miller. Christine Hays. Linda Morales. Rich
Morrette. Gina Murphy. Shannon Murphy. David and Patrice P.
Tony P., United Way of Tucson. Kathy P. Bobby R. Judy Rich.
It goes on and on. Tucson Mayor Regina Romero. There is more
and more and more. There is so much support for Lee Lambert. It's
kind of ridiculous we are even having to defend him at this point.
Lee Lambert is amazing for our community. We need to keep him
here. We need to make sure we are doing what's best for the greater
good for our community, period.
>> MS. CATHERINE RIPLEY: Thank you so much, Edmund, for your
remarks.
>> MR. DEMION CLINCO: Chair Ripley, what I'd like to do, I have
a copy of the remarks and I'd like to submit it for the record, which
will go into our board record as well.
>> MS. CATHERINE RIPLEY: Thank you so much.
Next we have Lea Marquez Peterson.
>> Good afternoon. I hope you can hear me. Thank you for the
opportunity to speak. I want to lend my full support to the letter
Edmund just read but also speak from the heart.
I have known Lee Lambert since he applied for this position. I
was honored to be on the recruiting nomination committee that was
selecting him and looking at all the different candidates. Even at
that point I was serving as president of the Tucson Hispanic Chamber
at the time. It was clear to see what a visionary leader Lee was
then. We have seen that apply to Southern Arizona since his
leadership began.
I want to put my full support behind Chancellor Lee Lambert. I
hope that he continues to stay in Southern Arizona, continues to lead
and continues the great relationships he has built with the business
community specific to workforce development.
We know that now, coming out of this COVID pandemic, we are in a
tough spot in terms of employment, as small businesses, as large
companies throughout the community, we need a key relationship with
Pima Community College. Lee has done an incredible job in building
partnerships and strategic relationships throughout Southern Arizona.
I'm here to show my full support behind Lee Lambert. Thank you
for the opportunity to speak.
>> MS. CATHERINE RIPLEY: Thank you, Ms. Marquez Peterson, for
those remarks. With that, I think we are at the end of the call to
the audience.
Next on the agenda is Governing Board recognition and/or awards,
and I will hand this over to Dr. Dolores Duran-Cerda.
>> DR. DOLORES DURAN-CERDA: Thank you so much. Good evening,
Chair Ripley, members of the board, Dr. Dor� representing Chancellor
Lee Lambert, colleagues and guests.
This is such a wonderful season for us, the spring season brings
a lot of celebration and acknowledgements and recognition of all of
the hard work that has taken place by our students, by our faculty,
our staff, and administrators.
Tonight I feel honored to be recognizing on behalf of the college
several people from -- there are students and there are community
members and also employees who have received outstanding awards or
recognitions. So I will read the names and what they are receiving.
Let's all think of them and applaud them if we want to publicly
or mentally for all of their accomplishments.
I will start first with our students.
Andrea Salazar Calderon, who was selected as 2022 All-USA
Coca-Cola New Century transfer scholar placed on the First Team of
the 2022 All-Arizona Academic Team for the District Office.
Maximus Luevanos, selected as 2022 Coca-Cola bronze scholar and
placed on the First Team of the 2022 All-Arizona Academic Team for
the West Campus.
Hannah Irwin, selected as a 2022 Coca-Cola silver scholar and
placed on the First Team of the 2022 All-Arizona Academic Team for
the District Office.
Rachel Gravina, placed on the First Team of the 2022 All-Arizona
Academic Team for the Desert Vista Campus.
Halianna Piller, placed on the First Team of the 2022 All-Arizona
Academic Team for the Downtown Campus.
Danielle Ostrop, placed on the First Team of the 2022 All-Arizona
Academic Team for the East Campus.
Angela Ho, placed on the First Team of the 2022 All-Arizona
Academic Team for the Northwest Campus.
Michele Dashiell, placed on the Second Team of the 2022
All-Arizona Academic Team for the East Campus.
Genesis Benedith, placed on the Second Team of the 2022
All-Arizona Academic Team for the Northwest Campus.
Jakelynn Wert, placed on the Second Team of the 2022 All-Arizona
Academic Team for the West Campus.
We have Webster Rose, winner of the 2021 award for excellence in
eLearning, Outstanding eLearning Student Award from Instructional
Technology Council. I believe he's going to be our commencement
speaker in a few days. That will be exciting to hear from him
directly.
Luke Hunt, Pima alumnus. Film "Sheep" was selected as the 2021
winner for best indigenous voices narrative at the Montana
International Film Festival.
So that completes the list of our students receiving
recognitions, and let's applaud them for their accomplishments and
their hard work in such a difficult time in this history with COVID,
social unrest, all the competitions of life it brings.
Our next group is going to be our community members we would also
like to recognize for their outstanding contributions.
We will start with Ericka Quintero Heras. Pima theater alumnus,
awarded the 2021 Teacher of the Year Award at the Arizona State
Thespian Festival for her work as a theater educator at Salpointe
Catholic High School.
Erin Donaghy, Pima alumnus, clothing line featured in the
Sustainable Fashion Week U.S. Lineup.
Justin Haugen, Pima alumnus, presenter at the 2021 ShutterFest
Conference.
Vanessa Saavedra, Pima alum. Featured as the cover art in a
Mexican gallery exhibit, Las Iluministas. She was featured in Pink
Collar Gallery in the UK and Pima's website regarding her artwork
that speaks against femicide.
These are wonderful contributions. Let's give them a warm round
of applause to our community members.
The last category is employees, our wonderful employees at the
college. I'm delighted to also be recognizing them tonight.
David Arellano, one of 24 community college leaders nationwide
chosen for the National Community College Hispanic Council's
Leadership Fellows Program for 2021.
Jason Brown, serving second term on the national research
advisory board for the American Association of Collegiate Registrars
and Admissions Officers.
Stacy Naughton, certified as a curriculum administrator and
catalog manager by software vendor Modern Campus.
Stephen Ebel, eLumen Helping Hand Award from eLumenation.
Priscilla Nguyen, accepted as a board member to the Wellness
Council of Arizona.
Dorothy Netherlin, received the personal achievement award from
the Wellness Council of Arizona, part of the Champions of Worksite
Wellness.
Ann Marie Condes, awarded the 2021 College Educator Award For
Excellence in Teaching by the Southern Arizona section of the
American Chemical Society.
Kimlisa Duchicela. Recognized as a 2021 outstanding eLearning
educator from the Instructional Technology Council.
We have three recognitions for Anh-Thuy Nguyen, featured in an
article by Art & Seek about her work featured in Ro2 Art Gallery in
Dallas' exhibit, "What Does It Mean to Be Visible?"
Also for Anh-Thuy, photographs were featured at the Tucson Museum
of Art 4x4 exhibit.
Also, prints displayed in the "Welcome to the Machine
Experimentation and Abstraction" exhibit at the Bandung Photography
Triennale in Bandung, Indonesia.
Most recently, "I Will Come Home 2" print was featured at the
Houston Center For Photography as part of the "Learning Curve 14"
exhibit in Houston, Texas. These prints are examples of unique
photograms.
We have Alexander Tentser, planned and performed in the Ukrainian
emergency relief benefit concert. 100% of the funds went to the
Hungarian Reformed Church aid, offering humanitarian assistance in
Ukraine.
Noe Badillo, accepted to present a paper on Giordano Bruno at the
19th Annual International Society for Neoplatonic Studies Conference
in Athens, Greece.
We have Ernesto Esquer. Featured in the Andrew Smith Gallery's
fall exhibit and the grand opening of the gallery space in Tucson's
Barrio Viejo.
Hiro Tashima, selected to have his ceramic sculpture "The Yellow
Banana Kong" shown at the Mino International Ceramic Festival in
Japan. Also for Hiro, selected to have his ceramic work displayed in
Yoshiaki Inoue Gallery in Shinsaibashi, Osaka, Japan.
We have Darla Aguilar, elected president of the Arizona Chapter
of the National Organization For Student Success.
Finally, we have the CLT Online Project Team, awarded the
Excellence in eLearning Award for Culinary 130 savory cuisine 1 from
the Instructional Technology Council.
Please join me in giving them a round of applause to our
employees. We have this amazing list of students, community members,
and our employees who have received such wonderful recognition for
their contributions to scholarly work and to benefit the college and
our students as a whole.
Thank you very much.
>> MS. CATHERINE RIPLEY: Thank you so much, Dr. Duran-Cerda, for
that incredible piece of information. What superstars we have right
here now, in the past, and in the future. Thanks so much.
Next on the agenda we will move on to our reports section.
>> DR. DOLORES DURAN-CERDA: One moment, Chairperson? We
actually have the faculty emeritus that I'm going to be presenting,
as well.
>> MS. CATHERINE RIPLEY: Oh, I didn't know that. Excuse me.
Go ahead.
>> DR. DOLORES DURAN-CERDA: That's okay.
Again, it's an honor for me to present our faculty emeritus
recognitions, and we have the faculty emeriti here with us as part of
the panelists. As a former faculty member, everyone can imagine how
special and meaningful it is for me to be recognizing our former
faculty and faculty emeritus now.
The Governing Board confers emeritus status on distinguished
individuals retired from the college to signify honor and respect for
outstanding accomplishments and contributions to the college over
many years. Faculty, administrators receiving such an award
exemplify the characteristics of ideal community college educators
who, through their professional careers at Pima College, have
contributed significantly to their discipline, to student success,
professional organizations, their campuses, and the Pima community.
Emeritus nominations come from the Faculty Senate and the
chancellor's Executive Leadership Team who forward recommended
nominations to the Governing Board for approval.
Faculty emeriti receive several benefits such as a tuition
waiver, a lifetime e-mail, and a library card that gives them the
same access and privileges at the Pima College library as a full-time
faculty. Also, they will be receiving their beautiful framed
certificates in the mail. I don't know if you all received it yet,
but if you haven't, it's coming.
I am pleased to announce the following 2022 faculty who have been
awarded emeritus status at the college.
Scott Collins, math department, who has been at the college since
1994 and completed in 2022.
Christina Felty from the visual arts department. Her years of
service were from 1995 to 2017.
Sylvia Kolchens, chemistry department. Years of service from
1995 to 2021.
Mickey Levendusky, from the math department. Her years of
service, 1991 to 2018.
Mark Nelson from the music department. Served from 2000 to 2021.
Mike Tveten from the biology department. Served from 1988 to
2021.
Please join me in congratulating these wonderful faculty emeriti.
We are so proud of your accomplishments and everything you have done
as a legacy for Pima Community College.
(Applause.)
>> DR. DOLORES DURAN-CERDA: Thank you all.
>> MS. CATHERINE RIPLEY: Thank you so much, and congratulations
once again. Thank you so much, Dr. Duran-Cerda, for such joyful
news. Thank you.
Next we finally will go on to reports. With that, the first
report will be administration report by Dr. Nic Richmond, the status
of strategic priorities.
>> DR. RICHMOND: Chair Ripley, members of the board, Dr. Dor�,
colleagues and guests. It's my pleasure to be here this evening to
provide an update on the status of Pima's strategic priorities.
Approximately a year ago the college approved a new mission
fulfillment framework. Of course within that we have the mission
statement which is so vital, identifying the institution as an open
admissions institution serving the community within Pima County.
When we think about the college's strategic priorities, we are
more focused around the vision of the institution and the purpose.
As we seek to be a premier community college and improve the way in
which we fulfill our purpose of transforming lives through affordable
education, we need to engage in substantial, meaningful progress
often with projects that stretch over a number of years to see them
to full completion.
These priorities are outlined through three major plans.
Strategic plan, approved by the Governing Board unanimously one year
ago. Then also from a few years further back we have the facilities
and the education master plans.
It's my purpose today to share an update on some of the key
priorities within these different plans. I should note now, I am
speaking as a representative for a wide group of people.
Many different units, many different individuals are directly
involved in these different projects, and I would like to take this
opportunity to thank everyone who have been involved in this work for
their efforts.
Before we talk about the priorities, I would like to touch
briefly on some of the college's institutional key performance
indicators. We use a number of metrics to monitor the performance of
the college, and what we are looking at here are the two-year
progress measures from the Voluntary Framework of Accountability.
These are lagging indicators where we identify new students to
the institution, and then we monitor their progress and outcomes over
the course of two years. What we hope to see over time is an
increase in their successful progress and completion and a decrease
in those measures that indicate a lack of success.
What you see in the chart here are the results for the cohorts
starting from fall 2012 through to fall 2019. Now, in some areas
there are positives that we can celebrate. To pick a couple of
examples, fall to next term retention rate is shown in the dark blue
line.
It's fluctuated over time. It's increased a little bit. It's
dropped a little bit. But for the fall 2019 students we see a fairly
significant increase in the proportion of students continuing from
fall into spring, which is really encouraging to see.
In addition, if you look at the gray line running through the
center of the chart, this represents those students still enrolled in
their second year. This has increased from about 38% up to 44% over
the course of the time period we see here.
In other areas, there are metrics that need maybe a little bit
more attention, though in some respects these are impacted directly
by the pandemic.
If you look at the lower-most line here in pink, this is a
proportion of those new students who completed a certificate or
degree within their first two years. This of course is a really
important metric for the institution as we work to improve completion
rates as part of the Achieve60AZ initiative.
Back in fall 2012, 5.6% of starting students completed within two
years. That increased to 11.5% by fall 2018. Unfortunately we see a
decline for those students who started in fall 2019, and this is most
likely impacted by the pandemic.
This is an area we need to look to to understand so we can
support student completion moving forward.
These are some of the metrics we look to. Let's talk about some
of those key priorities we are working on to help improve these
progress and outcomes measures.
The first I'd like to highlight is from the education master
plan. These are the Centers of Excellence projects. Here you see
photos and images showing progress to date. What you have in the
upper left is the Aviation Technology Center. Alongside that we have
the Advanced Manufacturing Building. Across the bottom we have the
West Campus Science Labs and a plan for the Health Professions Center
of Excellence. As you can see here, there is lots of activity and a
significant development underway.
On this slide, I'm showing information on the status of these
different projects and the anticipated completion date.
Aviation technology completion is expected in June 2022. Very
soon now, just a month away. We have other progress that we expect
to complete during the course of this year and then into future
years.
I won't read all of the details here, but you can see that there
are a number of things across the Advanced Manufacturing Building,
West Campus Science Labs and other areas where we anticipate
significant advances in the facilities available for our programs as
we progress through the year.
I would like to thank Dr. Dor� and his team and the facilities
team for providing the updates. In particular, Ernie Federico who
provided the detailed information on the completion status.
Next up, I would like to touch on guided pathways. This is a
major initiative in the academic area of the institution. It's being
implemented in part over the course of a number of years, reflected
in the current strategic plan with major milestones for this year,
next year, and the following year.
Current year milestones, these are the status figures that you
see recorded here. Three of the milestones are fully complete.
Another is 75% complete. This is the final one in the table, to
place all new-to-higher-education learners on a planner by the end of
their first semester.
This is always a work in progress. There has been 100% outreach
to all new-to-higher-education students, and their current status is
that 75% of them are on a planner by the end of that first semester.
One of these items is still in progress, and this is the item to
provide detailed information to Web Systems for the college website
about guided pathways.
During the first-year work on this item, it was determined that
because of limited staff time in Web Systems, in order to do this
correctly it would be necessary to engage with an external group to
support the work. This one will take a little bit more time. This
is an example of the college adjusting timelines slightly to reflect
available resources to ensure we can do these projects right as
opposed to rushing them or trying to complete them without the full
resources that we need.
I'd like to give my thanks to Dr. Duran-Cerda and Wendy Weeks for
providing the update on guided pathways.
Finally, I'd like to touch on the overall strategic plan progress
for Year 1. Now, Year 1 of course is not yet complete. That will
end on June 30th of this year. Our current status is 83% complete.
We anticipate that many more of these items will be fully complete by
the end of June.
Among the priorities included in Year 1 are the development of
three new major college-wide plans. This includes the Strategic
Enrollment Management Plan; the Diversity, Equity, and Inclusion
Plan; and also the college's first Climate Action Sustainability
Plan.
There are also initiatives related to open educational resources
to reduce the cost to students of textbooks and other course
materials. And also work to prioritize high quality customer service
and learner engagement in everything that we do.
I'm not going to talk in detail about these specific priorities,
in the interest of time, but I would like to note that there is a
detailed update on open educational resources in the accompanying
executive summary available in the board materials, and my thanks to
Josie Milliken for providing that update.
In terms of next steps, there are many things that are going to
be underway next year related to the strategic priorities. First, we
received recommendations from an external consultant on the education
and facilities master plans.
Those recommendations were discussed at the Futures Conference
just a few weeks ago, and it's anticipated that by December of this
year we will bring forward final recommendations of new actions and
adjustments to those two master plans.
Also, as mentioned, we have three new college-wide plans that
will be going into effect over the summer and running into the next
few years. Then finally, we have some additional strategic plan
priorities that will be completed during the year. This includes
rebuilding learner-facing and community-facing processes to make the
college an easier and simpler organization with which students can
engage.
We will also...
>> MS. CATHERINE RIPLEY: You have about a minute left.
>> DR. RICHMOND: Thank you. We will also be implementing
reverse transfer. This is a means through which students and
learners can earn an award from Pima by leveraging the credits that
they complete after they transfer to another institution.
And also, we are looking to expand completion points. We know
that for many of our students, they are not necessarily looking for a
Pima degree or certificate. They may be looking for an industry
credential that enables them to move into the career that's of
interest to them.
So we're looking to expand completion points to reflect those
meaningful awards and qualifications students can earn by attending
classes with Pima.
And with that, that concludes the summary I have for this
evening, and I'd be happy to answer any questions.
>> MS. CATHERINE RIPLEY: Thank you so much.
Any questions from the board?
>> MS. MARIA GARCIA: Yes, Dr. Richmond, can you please go to one
of your slides at the very beginning where you state the Centers of
Excellence, something about the architect has been -- let's see.
Downtown Campus hotel properties, architect selection complete.
How can that be when it's on our agenda for a consent agenda
right now?
>> DR. RICHMOND: That's an excellent question.
>> MR. JEFF SILVYN: No, so the answer is that the selection
committee did its part.
There is the preferred vendor. What's coming to you tonight is
approval to enter a contract with that vendor. So it is true that
the process completed and that the preferred vendor was selected.
It's also true that it's on the agenda tonight for the board to
authorize entering an agreement with that particular architect.
Does that help clarify it?
>> MS. MARIA GARCIA: But it doesn't say that on our paper. It
was selected. It says that it's delegating authority.
>> MR. JEFF SILVYN: So we could -- to clarify, the selection
process happened. There is a preferred architect that the college
would like to enter a contract with, and the item on the agenda I
believe is in the consent agenda for tonight is for the board to
authorize the chancellor or designee to proceed with completing a
contract with the architect that was the top selection from the
process.
Does that clarify?
>> MS. MARIA GARCIA: It's clear to me now, but I would
appreciate it though if, for transparency reasons, those things would
be listed on here to be explained.
>> MR. DEMION CLINCO: Point of order, Ms. Garcia, those items
are listed on the consent agenda, and all of the subsequent documents
are posted on the website.
>> MS. CATHERINE RIPLEY: Any other questions for Dr. Richmond?
Great. Thank you so much, Dr. Richmond, for that. Strategy is
really important for our foundation so we can move on and do what we
are meant to do here.
Next report is coming from Marty Macias, overview of employee
complete process. Marty?
>> MARTY MACIAS: Hello, everyone.
>> MR. JEFF SILVYN: Do you want me to start off? Let me just
say Marty Macias is investigator in the Office of Dispute Resolution.
Before she was at Pima, she spent a substantial part of her career as
a Civil Rights investigator for the State of Arizona, investigating
housing, employment, and other discrimination claims. Then spent a
significant amount of time at the City of Tucson doing similar work.
From time to time, individuals have raised questions or concerns
about whether there is discrimination at Pima, how do we look into
that, is there an effective complaint process.
We thought it would be helpful for Marty to provide an overview,
a little bit of context about that and have some other data that I
thought might be helpful to share.
Marty, if you want that report or chart displayed, please let us
know and we can put it up on the screen.
>> MARTY MACIAS: No, that's fine. Thank you, Jeff. Actually,
you just gave most of my presentation, but that's okay (smiling).
Good evening, everyone. Thank you for requesting something from
ODR. As Jeff said, I am the investigator for Pima College's Office
of Dispute Resolution.
The Office of Dispute Resolution was established in 2014 at the
permission of Chancellor Lambert as a centralized source for filing
complaints, concerns, inquiries of any kind from any member of the
community.
The college offers various ways for individuals to file
complaints from phone calls to an online hotline, database, e-mail.
There is no barrier for someone if they think that they have a
concern that the college needs to look at.
As Jeff previously stated, I began as a Civil Rights investigator
in 1997, working for the Civil Rights division of the Arizona
Attorney General's Office. I was trained by assistant attorneys
general who are exceptional at what they do.
In 2005 I hired on with the City of Tucson as their investigator
in the office of equal opportunity programs. In both of those
positions, as Jeff said, I investigated housing, employment, and
public accommodation discrimination complaints.
In January of 2019, I accepted my position with Pima College as
their second investigator in the Office of Dispute Resolution, ODR,
another acronym for us to keep in our memories.
I received my training there and direction from former
investigator Ross Estavillo who is responsible for the success of
ODR. He established the processes for addressing every type of
complaint we receive, and I am committed to making sure that those
processes are kept in place, as well as helping others in the college
understand and follow those processes.
I assure you that I know what I'm doing. I carefully review
concerns, complaints, inquiries, from any member of the community,
and I will conduct an investigation if I have sufficient basis for
doing so.
For the purposes of this meeting, I don't mind telling you that I
am one of the best Civil Rights investigators in Tucson. I don't
play favorites. I don't tamper with evidence. I don't misrepresent
the facts.
Part of ODR's responsibility is to memorialize the complaints we
receive, using the database that those go into. We prepare quarterly
reports for general counsel to review when requested and of course
when Chancellor Lambert makes a request for information and
statistics.
I conducted a search of the complaints for fiscal year 2020 and
2021. Of the 100 complaints in that year, nine of them have mention
of the word "discrimination." Of those nine, one was forwarded to
our Title IX staff, one was from an anonymous complainant and the
evidence collected did not support or refute the allegations, one was
outside of the college's jurisdiction, and six were from individuals
who did not respond to requests for more information or the
information did not support the allegations that they made.
ODR has determined that there is no pattern of discrimination
against women or men or members of any protected category. What is
evident is a practice of individuals making allegations against
others and then refusing to cooperate with an investigation.
What we have found is that some individuals are under the
impression that they can make allegations against someone but not
present the specifics that could be investigated. They expect that
whatever they say will be used to exact adverse action against the
accused person.
Guilty until proven innocent is not this college's way of
addressing concerns. Anyone accused of discrimination or any other
violation of a college policy is entitled to and will receive due
process, and this cannot occur when complainants refuse to cooperate.
Our concern is whether the individuals who make accusations but
refuse to cooperate with investigations, whether they will be held
accountable for their actions. Our office will investigate when we
have the required information and cooperation from a complainant, and
we report only facts that can be supported.
Thank you for your time. If there are any questions or comments,
I'm happy to answer.
>> MS. CATHERINE RIPLEY: Thank you so much, Marty. Any
questions or comments from the board? No?
>> MR. DEMION CLINCO: I do have just a clarifying question. You
said something that I think is just, at the very end, that's so
important and I want to hear it again, about the importance of
individuals who are bringing forward concerns and the necessity per
our institutional policies and our employee handbook for them to
share the details of the incident so an investigation can happen.
>> MARTY MACIAS: Yes.
>> MR. DEMION CLINCO: I think what you said was so clear is that
we have to have due process, and people are not guilty until proven
innocent in the context of this institution. There really has to be
evidence, and then an investigation is conducted. And the facts are
facts.
I think it's so important. I really appreciate you articulating
that so clearly, because so often this board hears complaints that
are just allegations with unsubstantiated evidence, and some people
on this board take that as fact. And it's so important that the
process exists, and I'm just so appreciative that you are here and
continue to lead this office with integrity, investigating these
concerns and ensuring that the truth comes forward.
So thank you.
>> MARTY MACIAS: Thank you.
>> MR. JEFF SILVYN: Would you mind indulging me for like a
minute?
>> MS. CATHERINE RIPLEY: Sure.
>> MR. JEFF SILVYN: Andrea, can you put up that one chart? What
I wanted to show is one thing of course none of this means that
things are perfect at Pima and there aren't instances where people do
engage in wrongful conduct. That clearly happens.
What hopefully comes across is that we have a way to deal with
that and it's imperative, as noted, that people come forward with the
specifics so we can really dive in and figure out what the
appropriate remedy is.
The one thing I wanted to show was there are times when
individuals feel that the most appropriate thing to do is to make a
charge of discrimination with an outside agency. That could either
be the State of Arizona or the Federal Equal Employment Opportunity
Commission.
What I wanted to do is show you what the statistics for that look
like for the last five years, just to provide a little context.
Can we make that bigger? So first, it's worth noting if you
combine our regular employees, adjunct faculty, and temporary
employees, we are talking well over 2,000 individuals. It's not
surprising that in a given year someone is dissatisfied enough to
want to make a complaint.
So I just, like I said, I thought it would be helpful for context
to show this is what has happened for the last few years when people
went outside the college. This shows each year how many charges were
filed, what the basic category of the complaint was, whether the case
is closed or pending, and most importantly, whether the agency made a
finding adverse to Pima or not.
In each case, there was no adverse finding. In other words, an
outside agency, someone completely unassociated with Pima,
investigated and did not find that there had been discrimination or
retaliation at Pima College.
I just thought it would be helpful to show that the results here
hopefully help provide some confidence that there is not a
significant problem at Pima and that we are resolving issues, and
it's only in a rare instance when someone goes outside of the college
and when they do, this is what happens.
>> MR. DEMION CLINCO: Mr. Silvyn, could you just rearticulate
again very clearly for anyone who is listening who doesn't feel like
our process is adequate where they can go to file complaints? What
are these offices and how can they bring forward a complaint?
Because this board has continually said we welcome concerns and
encourage people who see or feel anything going on in this
institution that they feel is inappropriate to bring forward their
complaints, go through the process, and if they don't feel the
process is adequate, now they can seek outside intervention.
Could you very clearly for the record just state what those
options are?
>> MR. JEFF SILVYN: Sure, be glad to. I totally appreciate why
it's an uncomfortable thing for someone to do to come forward and
make an allegation like that. No question it's uncomfortable.
Retaliation is not allowed at Pima College. We would take
disciplinary action against someone who retaliates. So hopefully
that provides some assurance.
It's also why we have an independent office like ODR. So Office
of Dispute Resolution is not part of any business unit. It reports
to general council and ultimately to the chancellor. So they are not
part of the reporting chain.
So anyone who has a concern or a complaint and don't know where
to go, the best place they can go is to the Office of Dispute
Resolution. The phone number is posted on the web. There is an
e-mail address that can be used. We have an online complaint form
people can fill out. They can choose to identify themselves or not.
They can remain anonymous. The only challenge with an anonymous
complaint is if we don't get all the information we need, it's very
hard to investigate, but we have a way to communicate with someone
through that platform that allows them to continue to remain
anonymous.
So let me emphasize that. There is a way for us to communicate
with the complainant and allow them to remain anonymous and get the
information we need to do an investigation. That's an avenue open to
someone.
If they are not -- hopefully they are comfortable with that. Of
course if someone has any issue in an employment-related matter, they
can always go to the human resources department which will also
either assist them or help connect them to ODR. But in either case,
what's imperative is people do bring forward their complaints and
share the information they have so we can figure out if there is
something going wrong.
I guess the other thing I would say is we didn't have the stats
here but we certainly have taken corrective action up to and
including separating people when the evidence warranted that as an
outcome.
>> MS. CATHERINE RIPLEY: Thank you, Marty. Thank you,
Mr. Silvyn.
Just on behalf of the board, I mean, part of our oversight duties
is precisely this, is to ensure there is zero tolerance for any kind
of discrimination or harassment. And all of the other issues or
complaints that might come across, we have oversight responsibility
to ensure they are all taken seriously and all investigated to the
proper end.
We are really fortunate to have someone of your caliber, Marty,
on this team and running the Office of Dispute Resolution for that
reason. Thank you for what you do.
And I hope people are listening that know that there are
processes in place. And again, saying the words "zero tolerance" and
having posters and fliers is one thing, but really taking action on
it by having someone of your caliber is what really makes us sleep at
night.
Thank you so much, Marty and Mr. Silvyn.
With that, the next item on the agenda are the reports by
representatives to the board. We have 20 minutes for this. The
first report will come from the student report from Collin Bryant.
>> COLLIN BRYANT: Good evening, Chairwoman Ripley, board
members, faculty, students, guests.
For the final Student Senate project update, I'd like to let you
all know that it is nearly complete. The words "Spread Kindness" are
painted, and just today student senators at Downtown Campus were
collecting handprints on the murals from students and staff. It's on
a large 10-by-10 piece of framed canvas that can be transported and
toured to different campuses. First it will be hung at Downtown
Campus.
The senate would like to thank everybody who has been involved
with this project, especially Student Life, the art department,
health and safety, and facilities.
Since this is the last meeting, I'd like to leave a point of
improvement for the Governing Board regarding September meetings.
Since Student Senate meets over the summer, it would be most
efficient if the student representative is given time to present at
the first Governing Board meeting of the year in September. This
would allow the Pima Aztec Student Senate to present ideas to the
board early in the year and in essence get a jump on what they are
going to accomplish for the '22/'23 school year.
I'd like to thank the board for their response and action taken
on each of the issues Pima Aztec Student Senate has brought forward
this year. Right from the start the issues that the senate has
brought forward were taken seriously and acted on with urgency. This
goes with lighting issues at Downtown, same goes for the Wi-Fi issues
at East Campus.
The Pima Aztec Student Senate is proud to say we have spurred the
gender-neutral bathroom issue, promoting equality for all. There's
been one common thread for these issues, one person on the board has
shown a special dedication to the Student Senate and the person we'd
all like to thank is Dr. Dor� for always coming through when we
needed him most, and again, PCC Board of Governors for fostering a
successful Student Senate this year.
With that being said, thank you all for your time and have a good
night.
>> MS. CATHERINE RIPLEY: Thank you so much. Of course you're
the reason why we are here. Thank you so much for what you do, and
we look forward to hearing from you in the fall.
Just as a reminder, we have one more meeting in June before
summer break.
Next to report is adjunct faculty, Sean Mendoza.
>> SEAN MENDOZA: Chairwoman Ripley, Chancellor Lambert, members
of the board, honored guests.
With the spring semester coming to an end, I want to provide an
update to the adjunct faculty tiered system. The new system can be
found at the end of the faculty compensation policy posted yesterday
for 21-day comment.
I encourage the board, my fellow adjunct faculty peers, and the
college community to review the work of our committee and the AERC.
Since the adjunct faculty are not part of the classification study,
classification and compensation study here at the college, our
addition to this policy is particularly important to all part-time
instructional employees.
We, the committee, believe that by recognizing the years of
service and professional development of its employees, this tiered
system can help retain qualified and quality faculty members with a
focus on student success.
If all goes well, we hope you will strongly consider supporting
this initiative when it hopefully comes before you for approval later
this summer.
Some of us at the adjunct faculty ranks have been waiting for
this tiered initiative since 2014. And by hitting this 21-day
comment milestone, I'd like to recognize Sarah Jansen and Kate
Schmidt for their leadership. Dr. David Bea for his fiscal wisdom
and partnership. And Chancellor Lambert and Provost Duran-Cerda for
their support of our employee group. And lastly, the board for
creating an environment where the voices of adjunct faculty are both
heard and valued. Thank you for your continued support of the
adjunct faculty.
Have a great summer, and I look forward to seeing you in the
fall. Lastly, congratulations to all the Pima Community College
students who will be graduating later this month.
This ends my report.
>> MS. CATHERINE RIPLEY: Thank you so much, Sean. We hear you.
Without adjunct faculty, we couldn't do what we do. Thank you so
much for that.
Next, staff report from Erika Elias.
>> ERIKA ELIAS: Good evening, Chairperson Ripley, members of the
board, Chancellor, guests. Student affairs is having distressed
student trainings at all the different campuses for staff. Academic
success counselors are helping staff members understand this
difference between students that are in crisis and students that are
just encountering everyday issues. This is another way that student
affairs is helping to support not only our students but our staff
members as well.
I wish everybody a really good summer, and this concludes my
report. Thank you.
>> MS. CATHERINE RIPLEY: Thank you so much, Erika.
Next we have a faculty report from Denise Reilly.
>> DENISE REILLY: Good evening, Chair Ripley, members of the
board, colleagues and guests.
Graduation 2022 is upon us. As faculty, we will all be there to
celebrate our student successes.
Faculty accomplishments, you will note in the notable faculty
accomplishment section of the board report, you will note that
student success has a compilation of yearly accolades by department,
but I wanted to highlight the 40, yes, that's a correct number, the
40 faculty OER fellows who applied to increase the no-cost textbooks,
as Dr. Richmond mentioned earlier with the OER initiative.
I also want to thank Dr. Dolores Duran-Cerda for acknowledging
the faculty emeritus here. The reason I bring that up is because
each of these faculty emeritus that are in the room have 20-plus
years of service given to Pima Community College.
We want and need strong leadership at the college that support
faculty. We are in the trenches, we like to say, day in and day out.
We are also in it for the long haul here at Pima Community College.
So with many administrators leaving, possibly leaving,
availabilities currently in high positions, we just want to be sure
that we acknowledge and that we recognize and we recruit and retain
leaders that believe in faculty.
Members of the Governing Board, thank you for all your support to
faculty over this past year, and we look forward to continuing our
reports and communication and relationship.
Thank you.
>> MS. CATHERINE RIPLEY: Thank you so much, Denise. Again,
thanks to all faculty, both adjunct and permanent faculty, and this
is why we are here. We are here for the students, but you make it
all happen. Indeed you are in the trenches, pretty literally, so
thank you for that.
That concludes our reports, representatives to the board. Next
report will be from Dr. Dor� in place of Chancellor Lee Lambert.
>> DR. DOR�: Thank you, Chair Ripley, and members of the board.
First, on behalf of the chancellor, I want to welcome two of our
new administrators. Brandy Delana, who is our new assistant vice
chancellor for facilities. Brandy comes to us most recently from the
University of Arizona where she was a construction project manager.
Before that, she had several years with the South Orange County
Community College District in California overseeing a lot of capital
projects there. We want to welcome Brandy.
Also want to welcome Dr. Josie Milliken who is our new dean of
distance education. And actually, Dr. Milliken has been in this role
since last July but it's now permanent. Josie also was a department
head for online. She was a writing faculty member. She was the
president of our academic senate. We really want to welcome Josie
Milliken as well.
I want to highlight some of the events of this, since the last
board meeting. We had on April 14 our signing day. So this is
really our way to celebrate the commitment that our incoming students
make. And Chair Ripley, thank you so much for the inspiring words
you gave to those students who committed that day. And thank you,
Board Member Clinco, for being present as well. We gave out a number
of scholarships, and several hundred students committed to finishing
their programs.
Also, really want to commend our business students. They
participate every year in a Case Competition at the University of
Arizona. They won first place this year. They have won first place
five out of the last seven years, and they are competing with other
community colleges in the state.
Real kudos to our business students and to Dean Jim Craig and
department head Vivian Knight and all those faculty advisors that
coach those students.
The chancellor and others of us participated in a Town Hall
meeting for access and disability. We held a panel. I want to thank
Ken Hosto, our director of Access and Disability Resources, and Hilda
Ladner who coordinated that.
We had a wonderful panel that was moderated by Ken Hosto with
Dr. Amanda Kraus from the University of Arizona and Jay Johnson from
the Arizona State Schools for the Deaf and Blind. And then Marty
Macias, who you heard from, participated in that as well.
These discussions, we have been doing this with community groups
throughout the year, are helping to inform our Diversity, Equity, and
Inclusion Plan.
Also, the chancellor participated in an event at the University
of Arizona. He was on a panel with President Robbins and with Kathy
Prather, and they talked about the future of work and its impact on
education.
Also, Nic mentioned our Futures Conference that we had on April
22nd. I want to thank Nic Richmond and the whole team who
coordinated that. We talked about our facilities and educational
plan, master plans, as well as that climate action plan and got input
from the community.
On April 22nd, the chancellor and a group of us, we met with the
leadership of Davis-Monthan Air Force Base, the commander and his
leadership team, who are very impressed with what we are doing in our
Centers of Excellence. They want to come over to see the centers.
They were particularly interested in our cybersecurity center.
Also, we had great representation at the Annual American
Association of Community Colleges Conference in New York. We had
four of our groups at Pima that gave presentations.
Everything from we did apprenticeships, we did on our
microcredentials, and then we also talked about closing equity gaps.
I think we were one of the best represented in terms of
presentations.
Also, on May 5, we had a meeting with the leadership of the
Pascua Yaqui Tribe with the chairman and the council. Both the
chancellor and chairman, they exchanged gifts. The chairman and the
council were very interested again in our Centers of Excellence, so
they want to come over to really tour all those centers. We are
going to schedule a tour for them to see all of our Centers of
Excellence, as well.
And then you already mentioned the Chef Jeff, and we just want to
thank -- I really want to thank Jim Craig and Jewel Mideau and the
Pima Community College Foundation, Marcy Euler, who really made that
happen.
One of the most powerful I think moments was when after that, the
next day, many of us, or a few of us accompanied Chef Jeff to the
federal penitentiary and the federal prison, and how he spoke to
those inmates about Second Chance was really inspiring. He also went
and spoke to the Gospel Rescue Mission, as well.
The final thing I want to do is I actually want to acknowledge
our student senators and the incredible work they have done this
year. They are to be commended. They have been both professional in
the way they have advanced the college forward, and their advocacy
for the students has been really remarkable.
This mural project, which you are all going to see, that's going
to be a wonderful gift to the college.
That concludes my report.
>> MS. CATHERINE RIPLEY: Thank you so much, Dr. Dor�.
Next we go on to information items. Those items were posted
publicly, so we will go next -- there are five items on that. Next
is the consent agenda, also provided in the board documents.
Do I have a motion to approve the consent agenda?
>> MR. DEMION CLINCO: So moved.
>> MS. MARIA GARCIA: Excuse me. I would like to table some
items on the consent agenda.
>> MR. DEMION CLINCO: Point of clarification. Tabling means we
wouldn't vote on them, or we could consider them separately, I think.
Mr. Silvyn?
>> MR. JEFF SILVYN: I was going to see if I can ask a clarifying
question.
So table, as Mr. Clinco is saying, means we would move them to a
different board meeting. Pulling them from the consent agenda means
we would move them to later in the agenda, have a regular discussion,
treat them like a regular action item instead of a consent agenda.
>> MS. MARIA GARCIA: Well, one item, 4.4, I would like to have a
discussion on that one. And on 4.14, put that on a different agenda,
because I think on that one I would like more information as far as a
study session.
>> MR. DEMION CLINCO: Chair Ripley, I believe that as a point of
order, moving an item to a future agenda would require a vote.
>> MR. JEFF SILVYN: So my suggestion, based on what you have
indicated you would prefer, is we are going to pull both of them from
the consent agenda, make them regular action items, so we can discuss
the one and the board can vote or table it.
On the one where your preference is to move it to a later board
meeting, then when it's treated as a regular action item, that can be
the discussion at that point, and that could be a motion to table it.
>> MS. MARIA GARCIA: So what we are going to do then is discuss
4.4 and 4.14. Is that what I'm understanding?
>> MR. JEFF SILVYN: Right. To be clear, based on what you have
requested, what we would do is move the consent agenda minus 4.4 and
4.14, and then when we get to the action section of the agenda, the
next part, we will take both of those two items separately, but we
will deal with both of them as part of the next section of the
agenda.
>> MS. MARIA GARCIA: That's fine.
>> MR. DEMION CLINCO: So I have made a motion, so I will
withdraw my motion and then I will offer a new motion based on what
Mr. Silvyn just outlined with the full consent agenda approval minus
4.4 and 4.14 to be considered separately.
>> DR. MEREDITH HAY: Second.
>> MS. CATHERINE RIPLEY: All those in favor?
(Ayes.)
>> MS. CATHERINE RIPLEY: The motion to approve consent agenda
minus items 4.4 and 4.14 has been approved.
Next we have the action items.
>> MR. JEFF SILVYN: You can take them in whatever order you
like. We can take the agenda in the order it is and then end with
4.4 and 4.14, or if you want to do them first, you can do them first,
whatever the pleasure of the board is.
>> MS. CATHERINE RIPLEY: Why don't we go down the list, 5.1,
5.2, then 4.4 and 4.14. Let's do that. Okay?
So 5.1 is capital project plan for fiscal year 2023, and I turn
that over for discussion or introduction to Dr. Bea.
>> MR. JEFF SILVYN: If I might, point of order, so normally what
we do is read the recommendation. A board member moves the
recommendation, there is a second, and then we have discussion.
>> MS. CATHERINE RIPLEY: Sorry about that. For action items
5.1, 5.2, 4.4, 4.14, do we have a motion to --
>> MR. JEFF SILVYN: Sorry. Let me clarify what I'm saying.
We are going to take them one at a time, and for each one, we
will read the recommendation, see if a board member would like to
make a motion, and then if there is a second we will have discussion
on the item, including presentation or and then board members can
either vote the item or if someone would like to amend the
recommendation you can do that.
>> MS. CATHERINE RIPLEY: Let's start with item 5.1.
Dr. Bea, would you like to please read the recommendation?
>> MR. DEMION CLINCO: Mr. Silvyn.
>> MS. CATHERINE RIPLEY: Mr. Silvyn.
>> MR. JEFF SILVYN: Usually I do it. Let me read the
recommendation, if you don't mind, and we will see if a board member
would like to make a motion, if there is a second, and then we will
go to discussion, and then we will deal with whatever procedural
issues come up after that.
So 5.1, capital fund budget and college reserves. The chancellor
recommends the Governing Board approve $49 million in capital
projects and estimated life cycle needs for fiscal year 2023.
>> MR. DEMION CLINCO: So moved.
>> DR. MEREDITH HAY: Second.
>> MS. CATHERINE RIPLEY: All those in favor --
>> MR. JEFF SILVYN: No. So --
>> MS. CATHERINE RIPLEY: Discussion? Sorry.
>> MR. JEFF SILVYN: Now we're going to have discussion, and if
you'd like Dr. Bea to share some information, this would be an
appropriate time to do that.
>> MR. DEMION CLINCO: I would start maybe with an introduction
from Mr. Dor�.
>> DR. DOR�: So I'd like to introduce Dr. Bea who will address
this issue. (Laughter.)
>> MS. CATHERINE RIPLEY: Thank you.
>> DR. DAVID BEA: Good evening, Chairperson Ripley, members of
the board, Dr. Dor�, colleagues and guests. I'm going to be talking
tonight about a couple of items related to the proposed budget
starting with the capital project plan, and then I will get into the
next item will be more detail related to the budget as a whole.
The capital budget, the way that the college puts together our
capital budget is that we ask -- it's sort of a bottom-up approach
where we ask the different units to put together what their capital
needs might be for the year, compile it through an automated process,
and then compare the list of what the wants and needs are to the
resources available.
We put together a presentation that's got a little more detail
than we have done in the past years to show a little bit longer-term
perspective of where things look, and then also, the other thing that
we did this year is really focus on not only the priorities of the
college, what we know we need to do, but also -- ah, my screen is
shooting by -- making sure that we actually have the capacity to
manage those projects in the course of the year.
So the focus this year is really on identifying the realistic
cash outlays that will happen in the course of the year for the
projects that are already preapproved and need additional funding and
for those new upcoming projects. We provided detailed information in
terms of where the funding sources for those projects are.
One of the reasons that I'm saying that having a realistic
portrayal of what might happen in the course of the year is that
because we have so many projects going on right now, we have had
realistic, in terms of you have what we can possibly manage as a
college, and then we also, as you know, there are a number of
challenges in terms of getting equipment, equipment available through
pipelines and the marketplace. That's been particularly true for IT
equipment. So some of this stuff, it's sort of a realistic portrayal
of what we can possibly do this coming year.
The other thing that's worth mentioning, once those projects and
wants and needs are identified, they are vetted through a process
where facilities, IT, and strategic planning all review the projects
to make sure that they are in alignment with what the college needs
are, making sure the projects identify the proper costs associated
with those projects, and that they meet the college strategic needs
as a whole.
So that's basically the summary of how the process works. Then
what we do is we take a look at the resources available, and this is
a detailed spreadsheet that summarizes what the assets are available,
looking at the time frame was as of January, identifying the assets
that we had available and then taking from those assets available or
the resources available commitments and other payables, other
liabilities, those kinds of things, take those out of the mix to
identify what kind of resources we have available. That's what's
located here at the bottom. So resources available after all of
those things are taken out get to about $60 million.
And then this is a new worksheet we have been identifying. This
is sort of a risk assessment approach to looking at the finances and
where we are at with the college in terms of known, we know we want
to invest as much as we can in the infrastructure at the college to
get these Centers of Excellence up and running, to get the proper
equipment up and running for students to be trained on
state-of-the-art equipment, but then we also have realistic resource
availability. What this is doing is looking at how do we spread
these different projects out over the course of the next few years.
What does it look like in terms of the risk, in terms of are we
overspending, are we spending down the fund balances we have
accumulated over the years?
What it really shows here, and it's in the yellow for the year 1
and 2, is because in reality, we know that in the upcoming two years
we are going to be finishing up those Center of Excellence projects
and deliberately spending down some of the accumulated fund balance
that we have generated over the last number of years.
The budget presentation has another slide that shows how our fund
balance has accumulated over time, and you can see there is healthy
growth going on, but we don't want to necessarily continue to grow.
We want to reinvest in the college.
That's why the college and the board put together a board policy,
a finance policy, that sort of sets what targeted reserves are going
to be and gives us a target threshold to be able to reinvest our
resources back into the college and not spend down and deplete the
resources of the reserves that we have to an unhealthy level.
What you want for credit purposes, for emergency, unforeseen
issues that might come up, you want to have a healthy reserve on hand
for all of those purposes. So what we are trying to do is balance
those different needs, needs of the college, along with the resources
that we have available.
In your packet is a detailed list of all of the proposed projects
for fiscal year '23. This shows them specific to the revenue bonds
projects, finishing up the revenue bonds projects where we need to
add a bit more funding to some of those projects and the different
expected years for when we will be spending the money.
Then this is again similarly shows where the money has been spent
to date. The remaining revenue bonds funds that we have set aside
for those projects that will be spent for those projects, and then
this would show where we need to find additional college funds
through our reserves, accumulated fund balance, to pay off those
projects, those expected projects in the various areas.
As I said, the board packet has a detailed list of the projects
that we are expected to put into the budget for the upcoming year.
Like with the budget, we are setting the overall capacity that's the
maximum the college can spend. It does not require us to spend money
on some of these projects. So where we have a project that might not
have been fully approved by the board, we would put budget aside for
that, but then that might come back to the board for approval before
we do that project.
So if the board decided not to do a particular project, that
money then wouldn't be spent and we'd go back into reserves to go
into the capital budget in an upcoming year.
With that, I will pause and ask if the board has any questions
about the capital budget.
>> MS. CATHERINE RIPLEY: Any questions?
>> DR. MEREDITH HAY: So I was having a little hard time reading
your PowerPoint but I have my list here. Can you remind us, if we do
this (indiscernible), what is our reserves that remain in terms of,
is it 90-day spend in reserves remaining even after we get through
this traunch?
>> DR. DAVID BEA: Yeah, what we have -- it's in the other
presentation. Right now our estimate for what the reserve we have on
hand are about 200 million. The ratio that we have, and it's a very
conservative measure, is a 75% threshold of what the general fund
budget, general and designated fund budgets are. What we do is we
set aside a reserve and we say we want to have at least 75% of what
our general operating expenses would be for the upcoming year.
It's a really conservative measure. Another way to think about
it is it would be enough money, if we had no other revenues, you
could run for nine months. But again, that's not how it would ever
play out in that kind of an emergency situation.
If we fall below that threshold, if the board were to approve
projects that dropped us below that threshold, what it triggers is
that in the budget process, if we did that this year and
overcommitted and say we didn't have revenues coming in over the
course of the year like we are expecting in the budget, and we drop
below that threshold, what that would trigger is that I would, at the
next budget process next year, I'd have to come forward to you with a
budget plan for how we will get back to that threshold, that 75%
threshold.
It triggers an automated process for us to say here is our plan
for how we are going to get back to that healthy level.
>> DR. MEREDITH HAY: So this is a great list. I appreciate
this. Is it prioritized in any way?
>> DR. DAVID BEA: I don't know exactly how the priority came
together. It's sort of in order. I'm looking at the priorities.
It's in order of the sponsoring division.
You can see that the ones that are listed is ongoing. Those are
more like what you'd consider to be life cycle, deferred maintenance,
regular and routine type projects. That's where those things are
identified as ongoing. Those are things that we have money set aside
in capital budget just about every year.
As you go down, if they are not listed with an ongoing flag,
those are more like one-time equipment expenses.
>> DR. MEREDITH HAY: Thank you.
>> MS. CATHERINE RIPLEY: Any other questions?
>> MS. MARIA GARCIA: Dr. Bea, I have a question on -- I know
that we are increasing the tuition. So I don't know if it's possible
if you could give us the information on -- I know you said, you
projected how much that increase would be, and specifically it was
geared towards student services.
I, as a board member, want to make sure that that money is only
going to student services and not for all these other projects or for
reserves. Can you provide that for us?
>> DR. DAVID BEA: Right. Definitely will provide follow-up and
we'd be happy to do that during the course of the year as we see what
the expenditures are for those.
What those funds were intended to be used for continuing the
laptop program, the hotspot lending program, those two programs,
technical support for staff to keep that program up and running, and
some of the other support for student success classes.
So there is no question that the $2 which generates, it was about
$750,000 generates the money that actually doesn't fully support all
of those needs but will help integrate way toward meeting those
needs, and the money from tuition will be used for those purposes.
>> MS. MARIA GARCIA: As long as you report on that and you can
show --
>> DR. DAVID BEA: Be happy to.
>> MR. DEMION CLINCO: Dr. Bea, could you just remind us, are
these items in or out of the expenditure limit?
>> DR. DAVID BEA: It is a combination. Some of these would be
within expenditure limitation; some would be out. It depends on if
it's a purchase of a major capital facility or land would be outside
of expenditure limitation, because that's a specific exclusion.
If it's equipment, just purchasing normal-type equipment,
computing equipment, that sort of thing, because there is a list that
has money for that, that would be within expenditure limitation.
The reason that we identified that as part of the slide is that
that as we go through, we have accumulated for some of these projects
also expenditure limit capacity that we can use for that, but it's
something we have to attend to going forward.
The reality right now is because of the passage of 481, we
increased our expenditure limitation capacity sufficiently that it's
not too much of a worry right now. If it gets to be a worry, we will
start doing what we were doing a few years ago, which is lease
purchasing equipment, things like that. But at this point it's not
something that we need to worry too much about. It's something in
the next few years, more like a five-years-out kind of a thing.
But we built enough capacity that it shouldn't be a problem and
won't be a problem if enrollment grows again. If it goes anywhere
back to where it was, we shouldn't have to worry about expenditure
limitation for the foreseeable future. If enrollment stays where it
currently is at, we will be talking about it in about four or five
years. We have strategies that we will employ to deal with that.
>> MS. MARIA GARCIA: I was just trying to understand what was
just discussed. Mr. Clinco said something about the expenditure
limitation.
Am I understanding that the increase in tuition, that if we don't
have the students, we would not meet the expenditure limitations but
-- right now we are okay, so then that money, that tuition increase
would not go to us? I'm just a little confused.
>> DR. DAVID BEA: Not related to tuition. So expenditure
limitation puts a limit on what your expenses are that you're allowed
to spend, and it's tied to your enrollment. The formula is based on
your enrollment in comparison to a base-year enrollment.
So if enrollment grows from where it's at currently, our
expenditure limitation will grow also. It grows with inflation and
it grows with enrollment growth.
If enrollment stays where it's currently at, what will happen is
if our expenses continue to grow as they would normally grow, then in
five years' time, we might have a conversation about expenditure
limitation again, but again, there are some strategies that we can
employ.
We will be talking about that, I will talk about that when we get
to the budget discussion, because when we are talking about the
three-year budget plan, that's where expenditure limitation also
comes back into play.
>> MS. MARIA GARCIA: Okay, I've got it. Thank you.
>> MS. CATHERINE RIPLEY: Any other questions? Discussion?
With that, thank you so much, Dr. Bea, for that explanation.
With that, all those in favor of approving action item 5.1, please
signify by saying aye.
(Ayes.)
>> MS. CATHERINE RIPLEY: Those disapproving? Signify by saying
nay? Abstentions? 5.1.
>> MR. LUIS GONZALES: Capital budget, correct?
Clarification, Chair Ripley, after this I know that we are going
to talk about the 4.1. I exited out because I needed to...
>> MS. CATHERINE RIPLEY: We are going line item by line item,
5.1 and then --
>> MR. LUIS GONZALES: 4.1.
>> MS. CATHERINE RIPLEY: Right. We just did 5.1. Next we will
vote on 5.2. Then 4.1 and then 4.14.
>> MR. LUIS GONZALES: Okay.
>> MS. CATHERINE RIPLEY: We need to close this one out.
Again, all those in favor, please signify by saying aye.
(Ayes.)
>> MS. CATHERINE RIPLEY: I hear four ayes.
>> MS. MARIA GARCIA: No.
>> MR. LUIS GONZALES: I would say no as well.
>> MS. CATHERINE RIPLEY: To be clear, we have three ayes and two
nos. The action item 5.1 passes.
Next is 5.2. Publication of fiscal year 2023 proposed budget in
preparation for the June 2022 public hearing and special board
meeting to adopt the budget and set property tax rates and levies.
Mr. Silvyn, can you please read the action item.
>> MR. JEFF SILVYN: Thank you. So let me provide a little bit
of context. What I'm going to read is slightly different than what's
in your packet.
Originally we were expecting that this actual hearing on the
budget and the vote would take place at the June 8 meeting. There is
an issue with scheduling for all board members, and we are trying to
make sure we have a date when participation by all board members is
not an issue.
I'd like to read a substitute recommendation that gives us a
little bit of flexibility while we figure out what's going to be the
best date to deal with this issue.
If I might, here is what I'm proposing as the recommendation.
The chancellor recommends the Governing Board approve publication in
accordance with statutory requirements of the fiscal year 2023 budget
in the Arizona Daily Star, preferably on May 18, 2022, and May 20,
25, and in any event no later than 15 days before and a second time
no later than seven days before a public hearing and meeting to set
property taxes and levies and to adopt the budget and conduct a
public hearing and a special board meeting preferably on June 2,
2022, and in any event, no later than June 20, 2022, for the purpose
of adopting the budget and setting property tax rates and levies.
>> MR. DEMION CLINCO: So moved.
>> DR. MEREDITH HAY: Second.
>> MS. CATHERINE RIPLEY: Any discussion? Dr. Dor�?
>> DR. DOR�: Would you like any context from Dr. Bea or...
>> MS. CATHERINE RIPLEY: Yes, I think we do need some context.
>> DR. DOR�: Dr. Bea, would you please provide an overview of
the proposed budget?
>> DR. DAVID BEA: I'd be happy to.
Chairperson Ripley, members of the board, Dr. Dor�, colleagues
and guests. It's now my pleasure to get into the nuts and bolts of
the proposed budget as a whole, which again, as we discussed a few
minutes ago, it establishes the maximum spending capacity for the
fiscal year.
The college can go below these levels, but once the levels are
set and approved, adopted by the board at the public hearing, the
college cannot spend over that amount.
So again, you want to establish the capacity for where the
college might spend money or might need to spend money in the
upcoming year, but it doesn't require you to do so.
The way that the budget comes together every year, as you know,
is through a series of conversations and board actions that occurred
during the year. First of all, we have early preliminary discussions
early in the fall or in the fall about where does the budget look
like it's going. We have a couple of study sessions. We talk about
what the priorities are that come up from the college's standpoint
and get feedback from the board through a number of these
conversations.
Then the actions that start occurring are around setting tuition,
which we set in March, the employee benefits discussions about what
the premiums are going to be, the employee benefit structure, the
costs that the college is going to incur for that.
Then later on, what comes together is property tax information
comes in from the county. We start learning a little bit more about
the state budget and what potential funding we might get from the
state.
We fold all of those things together into this May budget
presentation and the state budget form so that we can publish this
information for the taxpayers to take a look at and the
truth-in-taxation information if you are going to increase the tax
rate.
Publish that in the newspaper so we can have the public hearing,
as Jeff Silvyn just mentioned, and the date maybe to be determined,
but it will be early in June when we actually have the public hearing
and then formally adopt the budget. Ideally it will be about early
June.
So as we have been discussing with the board, our priorities
right now, and I just talked a little bit about the capital budget
and the priority to continue and get those Centers of Excellence up
and running, handle the necessary deferred maintenance, those kinds
of things, fold that into the budget, and then with the operational
budget, we have been talking about this for some time now, is really
prioritizing employee compensation.
Because of expenditure limitation, because of other challenges
that we have had at the college, the state reducing the college's
budget or the college's appropriations, things like that, that it's
been some years going back quite a bit in time where we have been
holding salaries very flat or giving very moderate increases that
really don't keep pace, haven't been keeping pace with the cost of
living.
As a result of that, the college has been undergoing a class in
compensation study with an external vendor that was referenced early.
It has been going on for a while now because it is a very
comprehensive study that basically the intent of that exercise is to
look at every job that is at the college, every regular position
that's at the college, identify what the most appropriate market
comparison is for that position, and then ensure that we are paying
our folks in these positions appropriately for the great work they do
that's in line with market rates for those wages.
It's a very comprehensive effort. It involves looking at all of
the job classifications, job descriptions, the job families. And
then being able to compare those to market comparisons outside.
That's why it takes a long time to do that study.
That's coming to the very end right now. We don't have the final
results of that, but hopefully we will at the June board meeting.
That is my goal is to get those scales in front of the board so that
the board can approve those and we can make those take effect at the
very beginning of the fiscal year.
As mentioned earlier, we do have money set aside, and I'm going
to talk about that as I go forward in the budget a little bit, but we
do have reserves set aside and we do have a plan that if we don't get
the scales approved by the board, and that goes into fall, that we
will be able to make adjustments for salaries between so that if they
take effect for July and then get adjusted with what the actual scale
adjustments would be in the fall.
But that is not the way that I am hoping to do this. I want to
get this done in June so that it can more easily take place and more
effectively take place in July.
On top of that, the other priority we have really put into the
budget is for adjunct faculty pay, and there was a reference to this
by Mr. Mendoza earlier, that the college has been working with a
representative adjunct faculty folks on setting up a new tier system
where there will be two tiers of adjunct faculty pay.
That will come to the board for formal approval in June. I can
tell you that what it looks like right now and what we have put into
the budget, because it's clearer right now than the class comp
results are, so we have actually folded in what the expected costs of
that tier program are going to be into this budget, which is that we
are proposing to lift the tier 1 rate, which is what our current rate
is, by about 3.4% up to $900 per credit hour.
And then the tier 2, those would be for faculty who have taught
for the college before for some number of terms and have gone through
some professional development, that those qualifying faculty would be
receiving a premium pay of 5% on top of that.
So for those folks, the pay would be the 3.4% plus 5%, so it's
about an 8%, roughly an 8% increase for the people who qualify for
tier 2.
We will talk to the board more about that in June with more
specificity in terms of what qualifies someone for tier 2, but I'm
giving you, I'm foreshadowing what that's going to be.
We have folded the impact of that into these figures that you are
going to see, but in terms of the class comp study, for the regular
employees, we have reserved about $9 million for the impacts of that
class comp study, so it shows up a little different for the adjunct
faculty, will show up in adjunct faculty line. For the other
employees, it won't show up in the employee lines in the budget, but
I can assure you that it is reserved and will be available to address
the class comp issues as we propose them to the board.
Let me move forward. As Board Member Garcia just asked the
question, the board approved in March a $2 per credit hour increase
for tuition. That is going to support the continuation of and
actually the ongoing and regular, the permanently providing student
success courses at no cost.
Then the other thing that we also committed to doing is to
continue the student lending program for computers and for hotspots
for students to be able to borrow equipment from the college.
Funding in the budget will go to replacing lost or damaged equipment,
and so that is where the tuition dollars will go. We will be happy
to show the board that the expenditures for those different programs
are going to greatly exceed the $2 in tuition, but we will follow up
with the board on those reports.
In order to generate revenue, we have talked with the board about
potentially tapping into our tax base. I'm going to go into the
detailed slide about the tax base information.
The growth from existing property, that is properties that are
new to the tax rolls, that generates about $2 million for the college
in the upcoming budget. So without doing a tax increase we would get
an additional $2 million of revenue year over year. And increasing
the tax levy by 4% would generate another $5 million.
Again, I will get into the details of that in a second and what
the implications are for folks are in just a second.
We did fold in some additional expectations in terms of state
appropriations for STEM-based programs, and the state estimates for
what the additional money from Prop 207 will be coming in.
The biggest thing that will stick out in the budget and in the
charts that are upcoming is the reduction of federal aid in terms of
the higher ed relief funds, the COVID relief funds that both
supported direct aid to students but also provided institutional
support that we used both to do a number of the things we just talked
about with the tuition that we are now covering with tuition, but
also covered additional capital outlay for improving our Wi-Fi
infrastructure, which we are in the process of upgrading to Wi-Fi 6,
which will be very noticeable to folks around the campuses, and then
putting up different safety and security-related things,
COVID-related pieces of equipment throughout the college.
That funding is now going away, so you will see that in the
budget where this big federal funds from last year are shrinking
dramatically. Again, that was anticipated because we knew that that
wasn't going to be an ongoing source of funding.
As I mentioned, we have reserved and it is to be determined in
terms of exactly how the money gets allocated, but approximately $9
million for salaries and wages for our regular employees. Based on
what the overall costs are for regular employees, that translates, it
would translate into probably on average 7% increase if we allocated
all of it out.
One of the things that we will be talking about is reserving some
of the money for, when we do the class comp study, there is going to
be an appeal process. So people will be placed into jobs based on
the descriptions, the job descriptions for that individual, but we
are going to have an appeal process if someone thinks their job got
categorized incorrectly, because we have more than a thousand jobs
that we are tracking on and we went one by one to make sure they are
accurate, there will be examples where people think their jobs aren't
coded correctly.
We want to reserve a little bit of money in the case where those
appeals go through, and then we end up reclassifying those jobs up or
that we have money set aside in the budget for it.
The $9 million won't be immediately allocated, but a good portion
of it will be within the class comp structure. First goal is going
to be placing people as appropriately as possible into the class comp
structure. The second goal is then confirming that no one is making
less money than they currently make.
That would be their base pay plus they are currently getting a
thousand dollars for the year. That was something we did this last
year. So it would be either base pay plus the thousand dollars is
what we will be comparing to. We will ensure no one is making less
than that.
Then for those that after we do that test are flat, we will be
looking at doing some kind of a lift to those folks so that everybody
sees some kind of a positive lift in this upcoming year.
The bigger -- there will be a disproportionate or differential
impact for people, those whose jobs are classified or that the market
indicates that they have been paid below market, will be slotted for
bigger than average increases and then some of course will be more on
that lower level.
What we are going to try to do is come up with a structure where
everybody gets some kind of an increase in this upcoming year.
Definitely no one will make less than they make currently
>> MR. DEMION CLINCO: Could you tell us, the $9 million, as it's
conceived through this class comp study, what do you think the
average increase -- I know, as you just articulated, some people are
already at the ceiling, some people are not. $9 million spread
across, on average, what do you anticipate the increase being?
>> DR. DAVID BEA: The average will be something like around 7%
if we allocate out the healthy side of that have $9 million. Again,
that's what we are looking to do.
That 9 million has to cover fringe benefits that are associated
with the wages as well. It's not all going to be directly to
salaries, but a good portion of it, the majority of it will be, and
again, average increase will be probably in the range of 7%. And we
will give that information to the board when we bring those class
comp structures to the board
>> MR. DEMION CLINCO: In addition to the 7%, we are also talking
about the 2% cost of living increase.
>> DR. DAVID BEA: When I'm saying the 7%, that would include
that 2%.
>> MR. DEMION CLINCO: That's inclusive. So we are looking at
about 5% plus -- that's still enormous, a 7% increase on average.
Some people, because as you just said, some people get significantly
more and some people will get less but you are still looking at how
to implement the steps?
We are talking about a significant increase in payroll across the
board this year.
>> DR. DAVID BEA: Absolutely.
>> MR. DEMION CLINCO: Again, I just want to be very clear about
my appreciation to your team and everyone's patience on the class
comp study. We know it's taken a lot of time, but I think the proof
is in the pudding.
I think when we are talking about this type of significant
increase, which the board has articulated very clearly this year,
it's something that was a high priority and we have certainly heard
from our employees it's a high priority, I mean, this really goes a
long way. When you add this to our very rich benefits, this is a
significant increase.
I'm really appreciative and glad to see this in the proposed
budget. Thank you.
Finally, could you just talk a little bit about, very briefly,
about performance-based pay moving forward?
>> DR. DAVID BEA: Yeah. We will talk with the board more about
that when we get to the actual structures and how the structures are
set up. But the board has indicated an interest in having
performance-based pay be part of the new class comp structures.
Those structures will recognize years of experience in the job. That
will be one of the primary measures of how someone gets placed.
It's not only what the specific job duties entail, then getting
placed in a grade, and then having recognition for the years of
experience in the actual job. Then the other component that will be
factored into it will be the ability to have performance-based pay.
We will talk with the board more when we bring that specific item to
the board about what that looks like in the short term and then in
the longer term.
That's going to be something that's going to take -- it won't be
implemented with full performance-based pay certainly on day one.
That's something that's going to have to happen through some
discussions and some policy language clarifications. But there will
be the capacity built in to do performance-based pay. The ability to
do performance-based pay will be within the structures.
The other component that will likely be in there is if someone
has a performance problem is they would be slotted as not being
eligible to get the same increase if they are on a performance plan,
for example.
So on the negative side, it's a little bit easier to manage not
giving increases to folks who are on performance plans who are having
performance problems.
What we are going to have to work through is some of the
specificity related to performance-based pay supplements, like what
you would give the enhanced pay for really high-performing employees.
We do want to have the capacity. It will be built into the
structures, the ability to do that.
>> MS. CATHERINE RIPLEY: You only have a few more minutes. Can
you perhaps wrap this up, and we can do some further discussion?
>> DR. DAVID BEA: I can. Would be happy to.
I do want to take a second, because one of the most important
things we are talking about here is setting up the truth-in-taxation
language and getting -- this is one of the decision points for the
board is to approve us doing a truth-in-taxation process where we
would be increasing the tax levy by 4%.
I just want to do a quick -- then I will shoot through the rest
of it real quick after that, but this one to me is really important
to the constituents out there.
What we are proposing is that the levy neutral, that is just the
growth in new property, would set the tax rate at 1.2383. So what
that means for a $100,000 property is that that property would be
paying $123.83 to the college for the year.
What we are recommending or proposing to the board here tonight
is to increase that by 4%, which gets us halfway, about halfway, sort
phases in getting back to our levy maximum because we have not
increased the levy the last two years. So this would be going
halfway to our levy max.
That would increase the tax rate to 1.2878. Again, for a
$100,000 property, that's $128.78. It's about a $5 increase for the
year for a property of $100,000.
That's what the board would be, again, and we have to have a
public hearing, go through a special truth-in-taxation process, we
put information about that in the board packet. And we would then
formally do that process at that June meeting.
That generates, that $5 for that $100,000 property, because we
have about $10 billion of assessed property value in Pima County,
that has a significant impact and generates an additional $5 million.
So it's really important to the college. It would enable us to do
what we are talking about with the class comp study. It's consistent
with what we talked about with the board in prior meetings.
The rest of it, we have provided this information to the board.
So that I can leave time for questions, if the board has any, the
overall budget is shrinking from year over year. That's largely
because of what I said, federal funds coming in are shrinking. You
can see also that the property tax revenue is growing
proportionately. That's something we'll talk, when we talk about the
three-year plan, a bit more about the sustainability of this and what
our ultimate goal is over the long term.
But that at this point, with the priorities, with the fact that
we haven't increased the tax levy for the last couple of years with
the priority to really do the market-connected salary adjustments we
are talking about, it is a good time for us to do that and recognize
the value of what work that our employees are doing.
Again, this chart shows how the budget will be allocated. Again,
I mention really, really quickly this does not include the money we
are talking about with the class comp reserve. That would be located
up here in the reserve in that $26.4 million reserve, because it's
not allocated specifically to a particular category. So it's an
unallocated reserve. Once we identify how that goes in, then we
would classify that out to the various employee groups.
But as I mentioned, the adjunct faculty line does include the
adjustment for the tier program that we are talking about.
I'm going to skip through that. This is the slide I referenced
in the capital budget where it shows where our current reserves are,
and I mentioned it was somewhere close to $200 million.
Our target threshold, based on the calculation, is around 150
million, so we are very healthy compared to our target threshold.
But this will start coming down by design, as we have allocated and
we're doing some of these capital projects that the board has
approved, the Allied Health, funding it out of reserves.
We will expect those reserve monies to flatten out, that growth
will flatten out and maybe shrink a little bit in the coming couple
of years.
Budget calendar, we have talked about that. What we have talked
about with the board is building a three-year plan. Because we don't
have the specific class comp information and because that has ongoing
obligation because the new structure has built in increases that are
tied to people's years of experience, what we want to do is come back
in the fall and do a real three-year comprehensive review that will
also set us up really well for the next year.
The other thing it will do is we will be able to look at what
fall enrollment looks like. So right now summer and fall look really
healthy. There is actually good growth for the first time in a long
time. We want to be able to fold that into the three-year outlook
and then talk about what does it mean now with the projections going
forward in terms of expenditure limitation and the sustainability of
the operating funds, right? The right kind of balance between
tuition and property taxes going forward and then creating a
structure that is sustainable with our ongoing revenue streams.
I think, with that, I think I can shoot through. This is what I
talked about in terms of increasing the levy. It gets us halfway to
our levy max. That would give us in fiscal year '24 another ability
to move up to another 4% in tax growth next year, and then we'd be at
our max, and then it will be 2% thereafter. So we have to plan for
that reality in the future.
These are just some of the things that we have talked about with
the board in terms of expenditure priorities. Things we are looking
at. Metrics that we will talk about with that three-year planning
process that if enrollment does not grow, that we are going to want
to look at staff size and some other metrics related to, that are
really, with our enrollment being as low as they are, are misaligned,
the number of staff we have are misaligned with the number of
students we presently have.
But again, we took a big hit with COVID and it looks like, and
fingers crossed here, looks like there is some recovery happening.
It will be I think really good to have that conversation in detail in
the fall.
With that, I will ask if the board has any additional questions
related to the overall budget.
>> MS. CATHERINE RIPLEY: Thank you very much, Dr. Bea, for that
very thorough explanation. We did receive a lot of information in
board docs. We have two members on the board that are on the finance
committee, but it always helps to get an in-depth overview in public
so everyone understands.
Also, just to be sure, this is, the action item that we are
voting on is to publish this budget, we won't be voting on it till
the next meeting, which Mr. Silvyn illustrated.
With that, I'd like to open up if there are any questions or
discussion from the board.
Without any discussion, no discussion, thank you. I would like
to take a vote. All those in favor of publishing this draft budget,
please signify by saying aye.
(Ayes.)
>> MS. CATHERINE RIPLEY: The action passes unanimously 5 to 0.
Thank you very much, Dr. Bea and Mr. Silvyn.
>> DR. DAVID BEA: Thank you.
>> MS. CATHERINE RIPLEY: We go back to the next items which were
moved from consent, the first one, 4.4, delegating authority to
execute a contract for architectural and engineering design services
for the development of the Downtown Campus hotel properties.
Mr. Silvyn, can you read a description?
>> MR. JEFF SILVYN: Yes, I'd be glad to, Chair Ripley.
The chancellor recommends the Governing Board authorize the
chancellor or designee to execute a contract with a successful
respondent of the request for qualifications for architectural and
engineering services to design and document the hotel properties
development project. The chancellor shall report the results of the
selection process to the Governing Board. Total costs are not
expected to exceed $1.875 million.
>> MR. DEMION CLINCO: So moved.
>> DR. MEREDITH HAY: Second.
>> MS. CATHERINE RIPLEY: The motion has been made and seconded.
I open this up for Dr. Dor�'s discussion. Thank you.
>> DR. DOR�: What I will ask is for Dr. Bea to give a little bit
more information. You have a lot of the information there in your
packet, but could you just, Dave, if you'd let the board know what
exactly they are going to be approving.
>> DR. DAVID BEA: Yeah, so this is the first phase of
identifying what the college really wants to do ideally with the
properties, the hotel properties that the college has, The Tucson
Inn, The Copper Cactus, and The Frontier Inn property.
We provided the board a presentation. It was I think almost,
actually a little less than a year ago, and talked about the
potential uses for those facilities and the range of things we'd like
to do with those facilities.
This is actually selecting an architect to start doing the design
and conceptual work so that we can come back to the board and say
here are the options, here are some different drawings and some
different examples of how we could use the property so that the board
can then make the decision.
Again, this isn't identifying what's going to happen there
specifically. It's hiring an architect to do some design work to get
that process up and running.
>> DR. DOR�: And just to be clear, if I may, so no one has
worked with the faculty and the staff yet. So in terms of the actual
programmattic planning with an architect. Once the architect comes
on board, then we begin that whole kickoff process where they work
with the users.
>> MS. CATHERINE RIPLEY: Thank you for that description.
Any questions or discussion?
>> MS. MARIA GARCIA: Okay. You know, my objection for spending
money on this at this point in time is the fact that we are at a very
high inflation rate right now. Materials are at an all-time high.
Labor is short. And with all the projects that the college is doing
at this point in time, I don't think that it's appropriate for us to
be spending this money.
I think we can wait to do this.
>> MS. CATHERINE RIPLEY: Thank you, Board Member Garcia.
Any other discussion?
>> MR. LUIS GONZALES: I echo Mrs. Garcia's comments.
As mentioned, I think we can, as she mentioned, I think we can
wait, as well. As we all know and that's one of the things that
Mr. Bea mentioned, reference to the low enrollment that we have, but
there is a high inflation right now.
I don't think it's the time. I think if we are going to be
spending the tax dollars money from the people, I think it should be
more cost efficient and cost-effective as well, as what we have all
mentioned. We have to be real selective but more important be
responsible reference to the monies at this times.
I think those properties, as mentioned a while ago, I think they
could wait and they should wait. I just was reading part of the
capital, the one that we were looking at, capital properties, or
whatever, too. I know that we saw a lot of deferments in reference
to the safety for the college. Those should be priorities and not
deferred.
Right now I think it's not the right time with the high inflation
in reference to the high cost. As I mentioned, we all have to be
real responsible to the community to be cost-effective,
cost-efficient. I say let's wait for it.
>> MS. MARIA GARCIA: I just wanted to add one more thing, I'm
sorry.
The other thing too is what they are proposing to be used for is
it's not a priority at this point in time. It really is not a
priority. Our priority is to get the Centers of Excellence built and
get the enrollments in.
You know, that's just my point. And also, with the capacity that
we have, excess capacity throughout, we haven't even looked at, and
here we are going to go and do something else?
I'm sorry. That's my opinion.
>> MS. CATHERINE RIPLEY: Board Member Hay?
>> DR. MEREDITH HAY: Just a point of clarification for those who
still may be listening, this is to hire an architectural and
engineering firm to begin discussions with programming and design of
future buildings. It has nothing to do with building anything right
now. It has to do with planning.
>> MS. MARIA GARCIA: It's expense.
>> DR. MEREDITH HAY: It is an expense, and it's a
forward-looking investment in our future, which I fully support.
>> MS. CATHERINE RIPLEY: I think, for clarity, what Dr. Hay was
trying to say is it's for the architect and not construction. So in
reference to inflation, that has nothing to do with it.
>> MS. MARIA GARCIA: It's about spending money.
>> MS. CATHERINE RIPLEY: Construction would, but the architect
is a different thing.
Go ahead, Board Member Clinco.
>> MR. DEMION CLINCO: Thank you, Chair Ripley.
I think it's important to note that we have already voted to move
this item forward. We collectively met as a board. We discussed it
at numerous meetings. Then we voted to move forward.
And still there is an unwillingness to get behind the board
action from two members of our board, and I think it's really a
concern because it's inconsistent with the criteria spelled out in
the HLC and our duty as a board to operate as a board, because once
we have made a decision, we have to get behind the decision.
This continual objection to items that you simply philosophically
do not believe in and unwillingness to bring alternatives is really
frankly disingenuous, and it continues to undermine the direction and
the vision and the momentum that this institution is moving.
Frankly, the items that we heard, the programmattic approaches,
are key to the success of our students and to supporting our faculty
and to enriching this college's ability to operate in a 21st Century
environment.
With that, I'd call for a vote
>> MS. CATHERINE RIPLEY: I just wanted to add that just to be
effective, here we are at 8:20, and this would have been better for a
wider discussion, because it was on the consent agenda, meaning it
was brought forward for approval, and we were to vote under consent
today at the regular meeting.
Perhaps in the future bring these concerns up a little bit sooner
and we could have a wider discussion or another study session,
because we got the board docs on Friday and we are just now hearing
of it today.
I hear your concerns, but again, I think it would take a little
bit longer for Dr. Bea, Dr. Dor�, perhaps the chancellor when he
returns, to actually explain, you know, what we are doing in terms of
those hotels, which we have done already but from a bigger picture.
But again, if inflation is the argument, that's really not what
we are doing here. It's just hiring the architect to plan, because
we do need to go forward with those properties.
We have all agreed as a board that this is something we are going
to do, and so they can't just sit there. We need to somehow go
forward and move and make those profitable for the college and for
students to be able to use.
There are some great ideas for their use and you know what they
are. And that's already been discussed.
Any other comments?
>> DR. MEREDITH HAY: The question has been called.
>> MS. CATHERINE RIPLEY: Excuse me?
>> DR. MEREDITH HAY: The question has been called.
>> MS. CATHERINE RIPLEY: Okay. All those in favor of passing
4.4, please signify by saying aye.
(Ayes.)
>> MS. MARIA GARCIA: Nay.
>> MR. LUIS GONZALES: Nay.
>> MS. CATHERINE RIPLEY: The action passes 3 to 0.
Last action item is 4.14. It was moved from consent to action,
rate approval for Acadeum partnership.
Mr. Silvyn, can you please read the description.
>> MR. JEFF SILVYN: Certainly. Just one quick correction of the
record. The last item was approved 3 to 2, not 3 to 0. The vote
will reflect that in the record.
>> MS. CATHERINE RIPLEY: Sorry, it's late. I meant 3 to 2,
yeah.
>> MR. JEFF SILVYN: So the recommendation for this item is as
follows. The chancellor recommends the Governing Board authorize the
chancellor or designee to execute a master services agreement with
Acadeum College Consortium, Inc., to include an addendum agreement
for League for Innovation Online Course Share. Further, the
chancellor recommends the Governing Board authorize setting a flat
rate equal to 150% of in-state resident tuition for Acadeum Course
Share students.
>> MR. DEMION CLINCO: So moved.
>> DR. MEREDITH HAY: Second.
>> MS. CATHERINE RIPLEY: Motion to move and second.
Dr. Dor�?
>> DR. DOR�: Yes, I'm going to ask Dr. Michael Amick if he could
please give us a little background on this.
>> MICHAEL AMICK: Thank you so much. Thank you, board members,
and Dr. David Dor� and those listening.
Some of you may know Dr. Rufus Glasper as the former Maricopa
chancellor for the community college system up there. He is now the
League of Innovation president and CEO. League of Innovations is a
national entity supporting innovation in community colleges.
He has spearheaded a program to be a national online course seat
sharing consortium. Acadeum is the entity charged with creating and
implementing that. What this agreement does is allow us, Pima
Community College, to put extra vacant seats in our online courses
into this consortium, and other community colleges, or not just
community colleges, private colleges and universities, they can allow
their students to take that online course from us and it is
transcripted onto the student's home institution where they are at.
I want to give credit to our new permanent Dean Dr. Josie
Milliken. The way she helps to explain this is like when an airline
has extra seats, there are those entities that are helping find ways
to fill those extra seats on the airplane, so that hopefully helps
explain the first aspect of this agreement.
The 150% tuition is placed there, there is some precedence with
other agreements that we have made that we utilize the WICHE, the
Western States of Higher Education, Arizona is one of the 16 states
in that agreement.
Any student in those 15 other states outside of Arizona already
have this benefit of instead of the out-of-state tuition they can
employ the 150% state tuition. So that's a little bit of where that
dollar amount came from. This board has approved that 150% tuition
for other agreements that we have. The Pearson Accelerated Pathways
Agreement is one such example.
I hope that helps give a picture of this. I invite Dr. Morgan
Phillips and Dr. Dave Bea to add any further comments they may have
to help explain this.
>> MS. CATHERINE RIPLEY: Any comments from Dr. Bea or
Dr. Phillips? Okay. I'd like to open up for discussion or
questions.
Board Member Garcia?
>> MS. MARIA GARCIA: Well, I'd like to know does this mean all
online courses would then be available, vacant seats, as you said?
>> MICHAEL AMICK: No, it would not be all online courses. It
would only be a course that we submitted to the consortium. So, for
example, what they recommend is that we start by submitting 20 to 25
different online courses and indicating the number of seats that
would be available.
>> MS. MARIA GARCIA: We would get a return of 150% of the
tuition? Is that correct?
>> MICHAEL AMICK: That is what the college that is putting the
student in our course would pay, but then Acadeum does take a
percentage of that cost. I believe it's 25%.
>> MS. MARIA GARCIA: Is there some kind of a fee that we have to
pay to be part of this?
>> MICHAEL AMICK: That is correct.
>> MS. MARIA GARCIA: How much is it? You said it was 25% they
would take from the tuition, but now I'm asking do we pay like, for
example, a model we don't even know whether it's making a profit or
not. So we don't even know how many students are enrolled, and here
we go with another portal.
I'm not saying it's a bad thing to do. I'd just like to know
what the cost is going to be to the college, what our entire benefit
will be, if we can project that.
>> MICHAEL AMICK: Yeah, that is part of the documents that were
submitted.
>> DR. MEREDITH HAY: It's in a table in the board documents.
>> MICHAEL AMICK: Yes.
>> MS. CATHERINE RIPLEY: Dr. Dor�?
>> DR. DOR�: Yes, Board Member Garcia, there is a table in your
packet that has all of the costs, and then the net revenue to the
college.
>> MICHAEL AMICK: So I believe for the first two years, I
believe it's actually the first three years, the cost is being held
at approximately $12,000 per year to participate.
>> MS. MARIA GARCIA: I'm fine. Thank you.
>> MS. CATHERINE RIPLEY: Any other questions? Discussion?
Board Member Gonzales?
>> MR. LUIS GONZALES: The Acadeum, the college consortium, it's
incorporated in Delaware; is that correct?
>> MICHAEL AMICK: I'm not familiar with where it's located. We
have been working with the appointed representative out of Austin,
Texas.
>> MS. CATHERINE RIPLEY: Okay. Any other questions? Any other
discussion?
With that, all those in favor of approving this action item,
please signify by saying aye.
(Ayes.)
>> MR. LUIS GONZALES: No. The reason is, like I mentioned, my
question was not answered, and second --
>> MR. DEMION CLINCO: Point of order, Chair Ripley, discussion
is completed and we have already voted on the item.
>> MS. CATHERINE RIPLEY: I asked for discussion and there was
none, so sorry. I mean, there was -- there was discussion. You said
there was no more discussion, so we voted already. We voted for 4 to
1. So the item has been passed 4 to 1.
Okay. With that --
>> MR. LUIS GONZALES: Let me explain my vote, then. Can I
explain my vote, Mr. Silvyn?
>> MS. CATHERINE RIPLEY: You have the floor, Board Member
Gonzales.
>> MR. LUIS GONZALES: Thank you. Like I mentioned, I did ask
the question but it wasn't answered. The only question is he said
no, but reference for all of us, I'm glad that there was, it's for,
but my question, on my behalf, just to elaborate, I don't feel I have
the informed decision, cannot make an informed decision right now.
Thank you.
>> MS. CATHERINE RIPLEY: Okay. Thank you for that.
With that, we completed all the action items. Any requests for
future agenda items at this time?
>> MS. MARIA GARCIA: I would like to evaluate the legal
counsel's position and also the chief of staff position.
>> MS. CATHERINE RIPLEY: So for next board meeting, two of the
agenda items would be to evaluate the counsel and the chief of staff
positions?
>> MS. MARIA GARCIA: Right, their responsibilities, you know,
how they serve us. Just an explanation of whether it's something we
should continue.
>> MS. CATHERINE RIPLEY: You want their job description,
basically?
>> MS. MARIA GARCIA: Yes.
>> MS. CATHERINE RIPLEY: So that would be an agenda item?
>> DR. MEREDITH HAY: The chair can take that into consideration
with the chancellor in the future
>> MS. CATHERINE RIPLEY: Thank you for that.
Any other requests for future agenda items?
With that, this meeting is now adjourned. Thank you.
(Adjournment at 8:36 p.m.)
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