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October 7, 2020 Governing Board...
>> MR. DEMION CLINCO: Welcome to our October 7, 2020 Governing
Board meeting. The meeting is being held virtually. The meeting is
called to order, and the first item on our agenda is roll call.
Mr. Silvyn, if you could read the roll, please.
>> MR. JEFF SILVYN: Thank you, Mr. Chair. Mr. Clinco?
>> MR. DEMION CLINCO: Present.
>> MR. JEFF SILVYN: Dr. Hay?
>> DR. MEREDITH HAY: Present.
>> MR. JEFF SILVYN: Mr. Hanna?
>> MR. MARK HANNA: Present.
>> MR. JEFF SILVYN: Ms. Garcia?
>> MS. MARIA GARCIA: Here.
>> MR. JEFF SILVYN: Mr. Gonzales?
>> MR. LUIS GONZALES: Here.
>> MR. JEFF SILVYN: Mr. Chair, all board members are present.
>> MR. DEMION CLINCO: Next item on our agenda is our public
comment, call to the audience.
The Pima Community College Governing Board welcomes public
comment on issues within the jurisdiction of the college. Generally
the total time for public comment will be limited to 45 minutes, and
comments will be limited to 3 minutes per individual. These time
limits may be modified by the board or board chair.
Individuals sharing comments are expected to communicate with
decorum and respect. Individuals who engage in disorderly conduct or
use divisive or insulting language may have their time reduced or
concluded by the board chair.
At the conclusion of public comment, individual board members may
respond to criticism made by those who addressed the board, may ask
staff to review a matter, or ask that a matter be put on a future
agenda. Members of the board, however, may not discuss or take legal
action on matters raised during public comment unless matters are
properly noticed for discussion and legal action.
Finally, be advised that internal college processes are available
to students and employees for communications.
We have you four individuals this evening. First is Matej
Boguszak.
>> MATEJ BOGUSZAK: Good evening. My name is Matej Boguszak. I
teach math at Pima and serve as president of PCCEA.
I'd like to provide a brief update on some preliminary work
underway for the class in comp study. Vice Chancellor Phillips is
leading a team to develop recommendations for how to best organize
instructional positions at the college, and we already started
holding focus groups and will be serving all academic divisions to
gather early input and then later to get feedback on any proposals.
The first stage is to better understand really what kind of work
our front-line instructional faculty and staff actually do in each
division, what they consider most important for student success, and
also what might be missing or may be needed to better support our
students.
Having this input is critical when designing any new structure,
and I commend Dr. Phillips and the team on a thorough effort so far.
We are excited to take a look at instructions at Pima from the ground
up.
Still, I have to say many faculty, myself included, are also wary
of where this ultimately could be headed, especially given the
counselors' (indiscernible) last year, for example. There appear to
be very specific interests in how to structure faculty pay,
evaluation, progression, as well as prescriptions for problems we
haven't even attempted to solve yet.
PCCEA must emphasize that such issues and policies will have to
be addressed through an interest-based collaboration process and the
appropriate and established college bodies like the AERC, Faculty
Senate, and other committees.
We must also not hamstring or predetermine their work or that of
the class in comp consultant by setting up unreasonable constraints
at the start. So big work in progress, and I will be sure to provide
more updates.
Second, I'm sorry, but the special meeting yesterday was really
disheartening. The effort is appreciated, but who was the show for?
And why didn't you just postpone it if the two board members with
actual questions weren't there?
Could you all have perhaps tried a little harder to communicate?
I know it's truly difficult, but it really reflects poorly on the
college when the two board members of color are being stonewalled in
their information requests and conspicuously absent from important
board proceedings in protest.
Sounds like they had legitimate questions about college
priorities and documents being shielded from the public in executive
session. I don't know. But if there is really nothing to hide here,
why not just give them and all of us that information and have a
civilized conversation and a few study sessions for the sake of
transparency.
So Maria, Luis, thank you for trying to exercise your oversight
responsibility and looking out for our community. Keep trying to
communicate and don't be intimidated.
The implication yesterday that Pima was primarily on probation
with the HLC because the board was too involved was a half-truth at
best and a mischaracterization at worst.
So PCCEA urges all board members and the chancellor to recommit
to constructive communication, increased transparency, closer
collaboration for the sake of our college.
Thank you very much.
>> MR. DEMION CLINCO: Thank you very much.
Next we have Shannon Otstot.
>> SPEAKER: Good afternoon, Mr. Chairman and esteemed board.
I'm Sharon Otstot, A number is 00972510. I did submit a list of
questions. I will read them again right now.
This is all about, I guess you could say -- in the federal
government we have a Constitution and U.S. code that shows all the
laws. In Arizona we have a Constitution, and we have Arizona Revised
Statutes. County and City has of course the Constitution and there
are codes too.
So that's what I'm trying to find out. I just completely hit a
stone wall. I can't find out anything.
My questions are this. What is the process for proposing and
enacting rules and regulations for PCC? Who initiates the proposal?
Who votes on them? Are there multiple layers of rules, for instance,
college-wide, campus-wide, departmental, so that there might be rules
for each level?
Are individual instructors allowed to create and enforce their
own rules? Where are these rules archived? Are students given
access to these archives for research?
And I'm kind of interested in what the previous gentleman said
about transparency. I have completely hit a stone wall. I have
tried to get on the phone with the administration. I got a sweet
young thing who wanted to help me with registration. I don't need
that.
So I looked in the phone book, and there was a number that said
administration, 206-2700. I called it, and a gentleman answered and
said, campus police. I said, I'm trying to get the administration
building on Broadway. He said, I'll transfer you. I waited and he
transferred the call. I got a sweet young thing saying she'd help me
with registration.
I don't know why I can't get through to find somebody -- that's
why I'm coming to you -- to find out who sets these rules and can't
we read them?
I have had people at the university, at the college, and in the
department, telling me things that I know can't be so. I mean, I
have been going to Pima College since 1978. I have 80 credit hours,
a GPA 3.99-something.
I'm the ultimate of a lifetime learner. I don't go to clubs and
bars. I go to class. So when somebody tells me something like that
I know it just doesn't sound right -- oh, I also have taught at Pima.
I taught credit classes in Spanish at Northwest Campus when they
first opened in the strip mall.
So I want answers. How can I get answers?
>> MR. DEMION CLINCO: You know, we can certainly ask the
chancellor to reach out to you directly or someone in his office to
talk to you about what your concerns are and get you the information
that you are looking for.
Chancellor Lambert, if you could please have somebody in your
team contact Ms. Otstot?
>> DR. LEE LAMBERT: We'll be glad to do that. Will you make
sure you provide your number or at least figure out a way to post
your A number so that we can follow up with you? Because you read it
pretty quick.
Or you can send me an e-mail at llambert@pima.edu. I'll make
sure someone from the administration contacts you directly.
>> MR. DEMION CLINCO: Contact information was in the request to
speak tonight, as well. So somebody will be in touch.
Thank you very much for bringing it to our attention.
Next speaker is Barbara Benjamin.
Hello? Ms. Benjamin?
>> SPEAKER: Looks like she's muted.
>> SPEAKER: I'm sorry. I just unmuted. I apologize.
I'm Barbara Benjamin. I'm a retired professor of history and
political science at Los Angeles City College. I had the sincere
pleasure of teaching adjunct at PCC and co-chairing the adjunct
faculty task force.
This statement tonight is truly an attempt to be constructive.
The September 9 meeting really concerned me. I watched Meredith Hay
and Demion Clinco demean, dismiss, and disdain Member Maria Garcia
and Member Luis Gonzales. Indeed Mr. Clinco couldn't even resist his
jabs at last night's meeting when he stated "at least the three
members present function at such a high educational level."
For me, you simply couldn't help yourself. The clear implication
of your comment is that the two board members classified as nonwhite
lower the intellectual level of the board. That is beyond ignorant,
and if you really believe it, Mr. Clinco, I suggest you're not as
educated as you pretend.
Mr. Hanna, you are a self-described liberal and reputed to be a
really nice man. You made the comments last night that you should
have made at the September 9 meeting. Last night you said "we have a
responsibility to respect one another."
For me, that was too little too late. Observing the September 9
meeting, I couldn't fathom how you saw your statutory
responsibilities, because you didn't intervene when both Members
Garcia and Gonzales were under attack for simply exercising their
statutory responsibilities by asking pertinent questions without the
insidious motives that all of you, including Mr. Silvyn, ascribed to
them last night.
I remind you that liberals and nice people don't stand by others
are being attacked. In short, I blame you because you could have
intervened and stopped the attacks on your colleagues.
And please, I can't forget that you were no better, Mr. Lambert,
and at one time I respected you. You perpetuated this shockingly and
appallingly overt discrimination by calling the two minority members
Maria and Luis, instead of acknowledging their board status.
I think you all need to be reminded that you're public figures,
and your display at the September 9 meeting was not merely
distressing but childishly disgusting. Words matter.
Thank you.
>> MR. DEMION CLINCO: Thank you, Ms. Benjamin, for your remarks.
Next we have Mario Gonzales.
Mr. Gonzales?
>> SPEAKER: Looks like his mics are muted.
>> MR. DEMION CLINCO: Mr. Gonzales? You need to unmute
yourself.
>> SPEAKER: Sorry about that. This technology is interesting.
Anyways, my name is Mario Gonzales, and I'm the board chair for
C-FAIRR. I would like to address two issues: One, the disrespectful
and discriminatory treatment of two minority board members. One, a
Mexican-American woman and a Native American man.
It was wrong for the chancellor and the chairperson to allow it
to go on as far as it has gone and not put a stop to it.
Unfortunately the chair not only condones this but is an active
participant and himself is a perpetrator.
Up to now, none of you have accepted the responsibility for your
disrespectful treatment of two minority board members. You have not
had the decency of publicly apologizing to them.
The second issue is the reluctance of the chancellor to answer
questions and provide simple written information requested by both
private taxpayers and two duly elected members of the Board of
Governors who happen to be his bosses.
The questions were very simple. These questions were asked in
writing and verbally.
It was recently revealed that the chancellor is a chairperson of
the Unmudl steering committee. Unmudl is a flagship project of
SocialTech.AI, a for-profit organization, thus making Mr. Lambert a
chairperson of an entity of a profit-making company that he signed
and entered into a contract with representing Pima.
Unbeknownst to the board, an MOU was signed and an initial
payment of $25,000 was made to SocialTech, Inc. Some questions came
up. When was the 25,000 payment made? Was this payment made to
SocialTech, Inc., or SocialTech.AI? And what account activity was it
paid out of? Was this payment made before or after the MOU was
signed? Did these funds come from the workforce development budget
or account?
According to Dr. Ian Roark at the September 9 meeting a
substantial amount of time was spent by him and very large number of
college staff in assisting in the Unmudl portal. Is this not against
the gift laws that all tax-funded institutions have to abide by?
On the Trane contract, the request was very simple. Conduct and
provide the public with an independent investigation on the RFP
process on the Trane contract from the formulating stage and the path
it took up to the final awarding of the contract.
Were the other four bidders who bid against Trane notified in
advance of the relationship with NC3 and Trane and that the
chancellor is a board member of NC3? None of these questions have
been answered.
How do you justify being a board member of profit-making
organizations, SocialTech and Unmudl, and entering into contracts
with the college?
>> MR. DEMION CLINCO: Your time is up, Mr. Gonzales.
>> SPEAKER: ...chancellor and chairman of the board are so
opposed to answer...
>> MR. DEMION CLINCO: Thank you very much.
I just want to provide two sort of pieces of information. One, I
would refer any concerns related to Unmudl or Trane or SocialTech, we
addressed this at a meeting last night and we hired outside counsel
to do an independent review. Those documents have been made public,
so the public is welcome to see those as well as all of the requests
for information and responses from the administration.
Secondly, I'd like to personally apologize. It's certainly not
my intention to ever offend anyone. One of the things that was
brought up is the way that I have used people's names. It's
certainly not purposeful. If anything, it's a slip of the tongue,
not because I don't respect members but rather as an indicator of our
collegial working relationship.
These board meetings are held on Zoom, and they are not quite the
same as our boardroom, and sitting in my dining room, it's easy to
fall into a familiar rapport.
I will certainly do my best to refer to all board members with
the same titles moving forward and give everyone equal opportunity to
ask questions and have a thoughtful dialogue and express their
responsibilities while serving on this board.
Thank you very much. With that, we conclude the public comment
section. Our next item is remarks by the Governing Board members.
I don't have any remarks, and I will pass to Dr. Hay.
>> DR. MEREDITH HAY: Nothing to update anybody on. Thank you,
everybody on the staff and the college and the faculty for your
service and your hard work. Carry on. We're all in this together.
>> MR. DEMION CLINCO: Ms. Garcia?
>> MS. MARIA GARCIA: I have...
>> MR. DEMION CLINCO: Can you repeat that? I'm sorry.
>> MS. MARIA GARCIA: Sorry. So this is my statement. I want to
welcome our community members and faculty and staff for attending
this meeting.
As you know, I have been very concerned with the process that we
have used to contract Trane and the development of the Unmudl portal.
At the September 9 board meeting I had very specific requests to
this. I have not received them yet.
I do not (indiscernible) specifically asked for a special session
and the investigation did not address my concerns. I have sent
documents for distribution, and it appears they were not distributed
to all the individuals and internal groups that I specified.
I listened to the special board meeting, especially the closing
statements that was made by Chairman Clinco.
He stated that the board had addressed these questions and the
issue was closed. He is incorrect. However, for the record, I wish
to inform the community...
>> MR. DEMION CLINCO: Ms. Garcia, point of order...
>> MS. MARIA GARCIA: ...the two simple questions I have made for
information specifically, when was the payment made -- and I'm not
going to go any further than this. I'm going to end it.
As a member of this board, I am clearly entitled to have these
questions answered. In my culture we have a saying (speaking
Mexican). This has to do with respect and manners, which are very
basic in my culture. This is the manner in which we are treated.
Thank you.
>> MR. DEMION CLINCO: Thank you very much, Ms. Garcia.
Mr. Gonzales? You're on mute now. You need to unmute.
Mr. Gonzales, you're still muted.
>> MR. LUIS GONZALES: Okay. Good afternoon. I just wanted to
say I'd like to thank the community members and our faculty, staff
for attending tonight's meeting. I have prepared a short statement
also, like Ms. Garcia.
After viewing last night's special meeting, firstly I agree with
Board Member Garcia's statement and question that we asked have gone
unanswered as of to date. This is an issue in fact not closed but
still unresolved.
For the record, all the questions we have asked and all of our
requests for documents concerning Unmudl and Trane were solely to
determine if actions by the college conform with HLC criteria.
>> MR. DEMION CLINCO: Mr. Gonzales, you are now moving into a
discussion about topics that are not on the agenda this evening.
>> MS. MARIA GARCIA: Okay.
>> MR. LUIS GONZALES: Again, it is clear the majority of the
board has misinterpreted and continued to misinterpret our intent
when it was presumed that we were requesting a financial audit,
improprieties or improper use of resources. Member Garcia and I
never alleged or raised any questions that could remotely be
construed to suggest this.
Again, after watching last night's special meeting, it is clear
that this matter continues to go unresolved.
To date, Board Member Garcia and I have not received any answers
or questions instead of our duties and commitment as board members or
questions. In fact, last night I did not appreciate Chairman Clinco
suggesting that Member Garcia and myself were not included and did
not participate in the same high level of education around HLC
standards.
It is my opinion that this majority board and the chancellor is
not acting with transparency but neglecting to fulfill a community,
which as Board Member Garcia and I have done.
>> MR. DEMION CLINCO: You are talking about substantive issues
that were on the agenda yesterday. You chose not to attend the
meeting. They are not agendized for today.
Mr. Silvyn, could you provide some sort of insight on whether
this is in fact stepping over...
>> MR. JEFF SILVYN: So if the board members would like to have a
substantive conversation about these issues and have remaining
questions, then the most appropriate way is we do have a section at
the end of the agenda this evening for future agenda topics, so at
that point why don't we talk about having a future meeting at which
these are specifically noted on the agenda.
>> MR. LUIS GONZALES: We welcome those meetings, but separate
meetings in reference to the three items that we requested on the
letter that was signed and handed over as well.
In closing, I just want to say, as Maria mentioned (speaking
native language). I close.
>> MR. DEMION CLINCO: Thank you very much, Mr. Gonzales.
Mr. Hanna?
>> MR. MARK HANNA: Thank you, Chairman Clinco. So I just wanted
to quickly acknowledge our former academic dean of health professions
and critical care, Dr. Joe Gaw, who recently left the college after
approximately 10 years of service for another position.
I met Joe early on on my tenure on the board, and he's one of
those people when you meet, they explain to you their vision of the
future, and he did much to make that future come true at Pima and to
make our health science education programs respected and probably the
most advanced in our community.
Hundreds of new healthcare professionals enter the workforce in
our community well prepared and ready to serve their time, well
prepared to serve during his time as leader, and we're grateful for
his service. I just wanted to acknowledge Dr. Gaw.
Also, I got a chance to visit the Aviation Technology Center last
week and to take a look at COVID-19 protocols and get an update on
the expansion of the facility.
I was impressed on all fronts, to be honest. I wanted to give a
big thank you to program director Jason Bowersock, faculty, one of
whom I watched teaching a class about aircraft engines with a GoPro
camera attached to his head, and virtually explaining to his students
who were online how an airplane engine was put together. I can't
wait to see the building which will allow us to double our enrollment
capacity.
Also, I wanted to mention I enjoyed the art event live streamed
from the East Campus this past week that showed the building of an
ice sculpture by famed artist and faculty member Olivier Mosset.
Then the gradual disappearance of the installation in our 100-degree
fall weather.
However, I must take note at the title of the exhibit was ICE,
obviously it was about ice, but in all capital letters, and to me and
to others, that invoked an undesired effect within our community,
including myself, by its similarity to a law enforcement agency
that's tasked with arresting undocumented persons, some of who
include our students.
I fully support exposing our students to all forms of art. I
think it's a highly desirable responsibility of the college to do
that. But I also believe we must be sensitive to words and symbols
that we use that may have unintended consequences.
Lastly I want to say that this board, it's a responsibility when
you serve on a board, elected board, that you show respect to each
and every member of that board and that we all do that. One of the
ways we can do that is to follow the set procedures and abide by
those rules of order.
We should be adamant in stating our positions and asking for
answers. That's our responsibility. But I just think it shows
respect by doing that in the way that is prescribed.
So again, I have great respect for each and every one of my
fellow board members. I know that each and every one of them are
concerned about our college, and most importantly, our students. I
appreciate what each and every one of our board members brings to
this board.
So my time is almost up on the board. I have certainly enjoyed
it. I will talk more about that next meeting, but I just believe
that respect is the probably the No. 1 issue in terms of running an
effective board. So I would ask that we all show that respect to one
another. Thank you.
>> MR. DEMION CLINCO: Thank you very much, Mr. Hanna.
Next we have our administrative reports, and before we start, I
just want to remind our employees that we highly value and appreciate
you being here and the candid comments and professionalism and
expertise you bring to every meeting in and out.
I want you all to know that this board recognizes the job you do
day in and day out under extraordinary circumstances, particularly
this year, to assure the success of this college and our student
success. I just wanted to underscore how much we appreciate the time
you take from your families to be here to share with us your
perspectives and your expertise on the issues facing the college.
The first item under our administrative reports is our fall 2020
budget update with David Bea, executive vice chancellor for finance
and administration.
You have 10 minutes, Dr. Bea.
>> DR. DAVID BEA: Good evening, Chairperson Clinco, members of
the board, Chancellor Lambert, colleagues and guests.
Tonight I'm pleased to give a very quick update on where we are
at financially to start the year and to do a very preliminary
projection for what the implications mean for the beginning of the
fiscal year '22 budget development.
Recall at the end of last fiscal year back in May and June there
was a great deal of uncertainty related to the COVID implications,
the recent closing of a number of the campus locations, and then
projecting what the implications would be from a tax revenue
standpoint, from the sales tax revenue standpoint what the
implications would be on the economy, on investments, and one of the
things we did when we had the budget adopted was we mentioned that we
would come back to the board once the year has started and do a
really preliminary discussion about the finances and what things look
like now that things have become a little bit more clear. So that's
what I'm here for tonight.
Again, I will be relatively quick in going through these things.
A number of these issues we have talked about, and the board is
familiar with, that the big challenge with the budget both in the
current year and going into fiscal year '28 would be the implications
of declining enrollment.
The not good news but when we were talking about speculation of
what potential declines could be, recall that back in May we were
talking about developing scenarios for a 15% decline all the way up
to what the implications would be of a 30% decline.
Fall came in closer to the 15% number. This is not uncommon
versus our peer institutions. Maricopa is in that same realm. Most
of the Arizona colleges are in the same realm of decline, and one of
our colleges, peer institutions, is closer to 30% down. That's
Eastern Arizona.
And when I get into the revenue, I'm going to talk through the
revenues in more detail in a minute. We will talk about what the
implications of the decline mean for our revenues.
Unfortunately, and as you all know, there is still a great deal
of uncertainty related to COVID-19. There is no near-term scenario
that looks like there is going to be a vaccine coming in, and it
certainly does not look like it's just going to disappear by any
stretch, and there are still fluctuations up and down in each of the
states and each of the local areas. But we are very much still mired
in a pandemic situation.
Moving on, a couple of other pieces of uncertainty and hopefully
these will be positive news for the institution, we are very familiar
with Proposition 481. That is to reset the Pima Community College
base expenditure limit.
The election is November 3rd. Voter information pamphlets have
gone out to all of the households in Pima County, and we have a great
deal of support behind this initiative throughout the community.
I will get into the implications of expenditure limitation in a
couple of slides.
The other one that's relatively new for what we talked about is
an initiative, a statewide initiative, called Smart & Safe Arizona.
This is a legalizing marijuana proposition. It seems to be polling
relatively favorably. The reason for mentioning it tonight is that
there is a component within Smart & Safe Arizona that some of the tax
proceeds are designated to go to Arizona community colleges.
So there is a 16% tax on the recreational marijuana and
marijuana-related products. The revenues generated from that support
administrative services related to Smart & Safe Arizona, and there is
a one-time program funding, a funding up of the program support for
that initiative.
The early projections for what the potential revenues are is that
it will generate something like $166 million annually, and of that,
after the administrative costs and after that one-time funding up of
the program costs, 33% will go to Arizona's community colleges so
that the initial estimate is for the colleges to receive about $54
million.
That's to be distributed relatively equally between each of the
colleges, 50% of the share is evenly distributed for each colleges,
so we'd get 10%, so one of the 10 shares. Then about half of it is
distributed based on enrollment, and we're about 13% of the
enrollment.
So we will get a little bit more than, somewhere probably about
11, 12% if this passes and if the revenues come in as expected. What
that means for the college is potentially around $10 million.
The other thing that, there is a couple of things I understand
are good news. One is good news for Pima and one is good news for
the other colleges, less relevant to Pima at least right now, that
within the proposition and the language drafted is the exclusion from
expenditure limitation, so much like Prop 301 has a specific
exclusion for the revenue so it's outside of expenditure limitation,
that makes it good revenue for us, that these revenues would be
outside, so that's very good news.
I also understand, and I haven't seen the language on this, but I
have asked the question that there is a provision in this that the
legislature will be prohibited from using these additional revenues
and replacing, sort of as a prohibition on replacing currently
existing revenues with this new influx of revenues. In other words,
if you get $50 million more coming into the Arizona community
colleges there is a always a temptation for legislative folks to cut
back on the funding that's going to those entities so that they can
put it into other things that they would like to prioritize, and
apparently there is a prohibition on that.
The reason I said it's more relevant to our peer institutions,
since we receive no state aid, there is no risk that we will be cut
any further. So there you go.
So it is promising. Again, I understand the polling is going
relatively well for that initiative. I'm not promoting it by any
stretch. I'm just speaking to the fact that the college may receive
some money from that.
Now, on the downside, we know of a number of increasing
expenditures related to COVID, and we always have, when we are
talking about the budget going forward, there are always new needs
for increases coming on. Many of them are benefits related, class in
compensation, we would like to build up funds to be ready to
implement changes to class in comp that may come out of that study
and always things like COLAs and things like that are important for
the college as well as contractual obligations.
We know of a number of increased expenses related to how the
college has changed. We have proctoring expenses that this year are
being covered out of CARES funds, but if that expense continues into
the next year we will have to fold that into the budget.
Another, cleaning expenses, other obligations related to
additional operational costs that we have been incurring, if they are
ongoing, we will have to be folding those into the budget. So those
are things to be aware of from an expenditure standpoint.
Revenues I'm going to get into in the next slide.
Here is basically the outline of what the revenue picture looks
like in early projections. The property taxes we have put, listed as
stable. The projection for fiscal year '22 is an increase of a
little bit more than a million dollars. That's the estimate for
growth in new property. That does not include an increase -- so the
board will recall has the ability to increase the tax levy by 2% each
year. Because we didn't do that last year, there would be the
ability to increase it by 4%, but given the challenging economic
circumstances, I would suspect that that's going to be a tough sell
with the board as we go into the budget season.
But the additional $1 million is a pretty safe bet that that
additional revenue will come in from growth in new property.
Tuition and fees is the biggest hit that we have taken. To give
an idea, the decline in 15% represents a bit more than $3 million of
lost revenue or lower revenue than expected in the fall semester.
Annualized out, if that continues into the spring and you double it,
roughly double it, you're talking about a decline of about 6 million.
And then, as you know, we did a couple of initiatives this year
to stimulate enrollment. We made STU classes be tuition-free, and we
had the rebate program that is expected to result in rebates to
students at around $500,000.
The STU discount for the year or elimination of tuition is
looking like it's going to be about $500,000 of lost potential
revenue. The good news on that is we do see an increase in STU
enrollments. It's a small number in terms of the total FTSE, like 9
or 10 FTSE, but it's up about 12%. And I think as we go into the
spring it's likely to have a greater effect as students realize these
are really great opportunities for them to develop strong study
skills and life skills that we know lead to better success of
students, and we will be I think proposing to continue that into the
fiscal year '22.
There is another piece of good news with STU classes, which is
that we actually are teaching fewer sections of STU but we have more
students in them. So there are more students per class, and that's
more efficient. So we didn't, while we have lost some additional or
potential revenue, we didn't actually ramp up a lot of extra costs,
or we didn't ramp up extra costs related to it.
So that's a good sign. It is also related to something I want to
talk about which is the changes in focus on classroom efficiency,
reducing the number of sections offered and offering them up when
they are more full. Trying to cut down on the number of low
enrollment classes is making a big difference.
We are estimating in the fall semester we will be saving
somewhere in the neighborhood of a million dollars from a fewer
number of sections offered.
This is one of the things I mentioned in May that there are
certain triggers that if enrollment goes down, our adjunct faculty
costs will also go down if we offer fewer sections, and we have some
natural balancing mechanisms that help with the budget.
Moving down on the revenues, because I will get into some of that
in a bit. Investment income and auxiliary revenues are down, and we
can expect that those are going to be down. Those are essentially
certainties going into fiscal year '22, so we will have to fold that
in and understand that that's going to be part of the budget reality
going forward.
Prop 301 has actually been a very positive thing versus what our
early projections are. Initially sales tax dropped a fair amount
when the pandemic started, and it certainly has been a big change in
terms of where sales tax revenues are flowing from and to, but the
reality is that we are experiencing very little decline in Prop 301
revenues, and I think that's likely to bounce back in next fiscal
year. So that's really good news versus what we had initially
projected.
Overall we are looking at the potential in the current year of
dropped revenues in the neighborhood of like $10 million, and then we
are going to have some reduced expenses alongside of that. But that
we are going to expecting to have that bounce back up in fiscal year
'22.
Nevertheless, from a pure financial standpoint, our revenues are
going down and expenses are likely to go up. That's a negative, a
challenge that we will be working on and talk more with the board as
we go into the budget season.
In terms of how are we managing it, the board I think is familiar
that we have a modified hiring freeze in place. The idea is to
accumulate as many vacant positions as possible to eliminate them.
We are hoping to be able to eliminate another 100 positions by the
end of the year through vacancy attrition, and we are looking at
trying to eliminate about 30 by the end of December.
100 vacant positions is roughly worth $4.5 million so that gets
you a long ways towards what we were talking about.
I also mention that the classroom efficiencies we were targeting
reduction or improvement of about a million dollars. At the rate
that we're going, it's going to be closer to $2 million for the
current year, so that's going to be helping the budget picture going
forward.
And the better we get at that, I think the more that we can look
that that will be a budgetary efficiency that we can plan on in
fiscal year '22.
Travel expenses are also down for obvious reasons. There are
some things that are compensating but what we are looking at is the
likelihood that we will be eliminating more vacant positions
initially, and then clearly we will be tracking enrollment trends to
see, and we will talk more about that during the normal budget
development cycle. But I wanted to give sort of a first pass of what
things look like early on.
Prop 481, it's pretty important to understand that this is a
constraint on how we spend our tax-based revenues and whether we can
utilize them on operational expenses.
If Prop 481 passes, it provides a lot of relief and it will be
for the fiscal year '22. It will not improve enrollment, and nor
does it change the fact that our enrollment is down significantly and
the college needs to structure itself appropriately to staff for a
size college that our enrollment is justifying.
One thing that we have also in place that will lead to reductions
in the future is the 50 to 1 full-time faculty to full-time student
ratio that we have had in place for a long time. When you are
looking at a reduction of about 1,000 FTSE, that's equivalent to 20
full-time equivalent faculty positions, the value of that is
averaging out would be about $1.3 million.
So that's one of the things that as, and it phases in gradually,
but what we will be looking at is if the enrollment is down and stays
down that much that there are certain ratios, staffing and so forth
ratios that will be guiding the budget development as we go forward.
So if it passes, it gives us a lot of relief in terms of being
better able to utilize the tax-based revenue we are getting, and
should the state restore state funding, we need to have extra
capacity otherwise we will be constrained from being able to use that
money.
If it fails, it's going to be very challenging. The projected
shortfall in the current year is somewhere between, depending on how
things play out, but it will be between 8 and $11 million. We have
carry-forward credits that are about $75 million. So if you do the
math and if we are overspending that carry-forward by about $10
million a year, we are burning that up and we will burn it up very
quickly and then you have no options.
So it is really critically important for 481 to pass to give us
that flexibility within the resources we currently are able to get.
Just wanted to go through that and explain the 481 and the
implications of expenditure limitation.
That's the quick and dirty of where we are at right now and what
things look like. And I'm happy to entertain any questions the board
may have.
>> MR. DEMION CLINCO: Do members of the board have any questions
for Dr. Bea?
>> MR. MARK HANNA: Dr. Bea, let me just be clear, the proposed
reduction of 30 full-time and another 30 to 70 are part of those 100
vacant positions or would be done through...
>> DR. DAVID BEA: Right. The goal at this point would be to
eliminate as many positions through vacancies as possible.
>> MR. MARK HANNA: Thank you.
>> DR. DAVID BEA: Just as we have done in the past, right? It's
a lot easier and I think it helps the institution a lot to be able to
reduce expenses through attrition rather than through layoffs.
I'm not saying that the other doesn't happen, but the goal would
be to do as much through attrition as possible like we have done in
the past.
>> MR. DEMION CLINCO: Additional questions?
>> MS. MARIA GARCIA: David, can you tell me off the top of your
head, our revenues compared to our expenditures for this coming year
and the projected, how much will we be off approximately?
>> DR. DAVID BEA: So the expectation is this year -- let's go
back. I'm going to back it up a little bit.
So the estimates for how we concluded fiscal year '20 are that we
had an improvement in our net position of a little bit more than $20
million, so that's $20 million to the positive. That isn't going to
continue.
What's happening is we are probably going down by about $10
million because of what I have just described, our revenues are down
and our expenses are up, so you're looking at sort of a base point
where I would expect that we will finish in a positive, somewhere in
a positive around $10 million, and we will keep track of that as we
go through the year.
Now, what's also important though is that we have discussed with
the board and we are planning and continue to set aside about $9
million a year for the Allied Health building. This would be the
third year of setting aside the $9 million so that we have the
funding available for that.
So we want to have a net positive, not because we are growing our
revenues but because we have a plan to spend it on building a
building or renovate buildings, whichever one is being...
>> MS. MARIA GARCIA: Thank you.
>> MR. DEMION CLINCO: Any additional questions?
Dr. Bea, can you tell me -- you talk about Prop 481 in this
slide, and if Prop 207 passes there is additional revenue
theoretically that would flow to the college districts. Would that
funding, because it's a sales tax, is that above or below the
expenditure limit?
>> STUDENT: So my understanding is that there is a provision in
the law and how it's written that it's excluded from expenditure
limitation. So it's good revenue. It won't count against -- it
would essentially act as tuition or our other revenue sources.
That's a really good thing.
>> MR. DEMION CLINCO: Do we have any idea if that passed what
that projected revenue may or may not look like?
>> DR. DAVID BEA: I'm estimating it to be probably a little bit
higher than $10 million. So JLBC, joint legislative budget
committee, they did an estimate of the implications -- I am not
making it up, I have no clue. I did read what their projections
were. So when looking at what the share would come to the college,
it's somewhere in the neighborhood of $10 million per year.
>> MR. DEMION CLINCO: That would be starting in 2021 that that
collection would occur?
>> DR. DAVID BEA: I would guess that we would probably not see
that till probably midway through fiscal year '22. They have to get
the structure up in place, they have to, you know, get the structure
built, have to develop the rules, they have to implement the taxes,
and then have the taxes flow in.
The first 45 million goes into a certain fund, and then after
that is when it would start to come to the college.
In terms of when you would actually see that 10 or $11 million
per year, I would maybe even guess that might be fiscal year '23.
>> MR. DEMION CLINCO: Okay. Thank you very much. I appreciate
the clarification.
>> DR. DAVID BEA: My pleasure.
>> MR. DEMION CLINCO: We will move on to the next item. The
COVID re-entry plan update with David Dor�, our president of campus
and executive vice chancellor for student experiences and workforce
development.
>> DR. DOR�: Thank you. Good evening, Board Chair Clinco,
members of the Governing Board, Chancellor Lambert, colleagues,
students, and guests.
I am pleased to report that things are going very well on our
campuses and centers. The campus vice presidents, the deans and I
continue to track and document the re-entry protocol compliance at
the campuses through regularly scheduled visits. I have regularly
unannounced visits at each of the campuses. Then these reports are
sent to the chancellor regularly.
Since the last board meeting, there have been only a couple of
minor PPE, personal protective equipment, compliance findings that
the vice presidents immediately corrected and addressed with the
program leadership.
In terms of contact tracing, employee health and safety continues
to work with the campuses on any suspected or confirmed COVID-19
cases, and I would like to report that there have been no cases
resulting from attendance at a Pima campus or center.
We have a clear processes in place for reporting and for the
contact tracing, both on the employee side and the student side, and
we have real clear flow charts for everyone to follow, as well.
I want to thank Board Member Hanna and the chancellor for
visiting our Aviation Technology Center last week, and the chancellor
also toured our new IT spaces at the East Campus which include a new
student data center, a cybersecurity operations center, and a cyber
fusion center, which is a collaborative interdisciplinary space.
These are truly state-of-the-art learning spaces, and I'm really
proud of everyone that was involved.
I want to commend our students and employees at the campuses for
the high level of collaboration and cooperation that continues to be
demonstrated everywhere I go.
Just a couple more things. I have asked the campus vice
presidents to hold regularly scheduled virtual campus meetings as a
way for employees to stay connected to their campuses, and I will be
at Desert Vista tomorrow to participate in their meeting.
In terms of new services coming on board, next week adult
education is planning to return to very limited in-person services at
the Downtown Campus.
The move to on-site appointments is designed to serve those
students who have no device or Internet with which to complete the
registration process and who lack maybe the language or technology
skills to complete a fillable PDF or even a video call.
So appointments are for students whose needs cannot be resolved
in a virtual context. This plan has been fully vetted and approved
by facilities and myself.
We are working very closely with the provost on preparing for the
spring semester, and we are planning for adjustments to the campuses
including Hyflex classrooms as we plan for the new normal moving
forward in a post-COVID learning environment.
This concludes my report and I'm happy to answer any questions
from the board.
>> MR. DEMION CLINCO: Are there any questions? Okay.
>> MS. MARIA GARCIA: I don't have any questions, but I want to
thank David Dor� for all his work. You're doing a great job. Thank
you.
>> DR. DOR�: Thank you very much, Board Member Garcia.
>> MR. DEMION CLINCO: Thank you very much. We really appreciate
it. The fact there has been no community spread cases within the
college really speaks volumes to the careful attention that you have
taken and the entire institution has taken to put safety of our staff
and faculty and students first. Thank you very much.
I'm going to change the order around on a few of the next items.
Next we are going to have the technology plan are Rag Murthy.
>> SPEAKER: Thank you very much. Let me share my presentation.
Greetings, members of the board, Chancellor, colleagues,
students, and guests. I'm Raj Murthy, and I am the CIO responsible
for the IT department and I report to Dr. Bea.
For the next few minutes I'm going to take you on a tour of the
IT department to share our vision and plan for the future, who we
serve, what we do, and how we contribute to the future of Pima. I
will also introduce you to some of the most intelligent, dedicated
and hard-working people who make it all happen.
The IT department consists of four units. The user support and
education technology department, led by Evan Goldberg. When any of
our stakeholders call for help to either fix a device, move a device,
buy technology, set it up, they will almost always first interact
with the user support group.
Next is the enterprise services group led by Marci Walkingstick.
The enterprise group is responsible for all the functionality
provided by Banner, our student information system, and ERP, as well
as all the other business-related services and processes like project
management, customized applications, and technologies that are used
by HR, STAR, finance, financial aid, student services, workforce
development, and adult ed. They are all managed, provisioned, and
supported by enterprise service department.
Next is the infrastructure services group led by Jack
Satterfield. His department is responsible for all things IT. The
internal network, connection to the Internet, servers, storage,
product apps like Gmail, and if you connect to or use any functional
service, you are working with IS. If they go dark, all of Pima will
go dark.
Next is the security risk and compliance department led by
Jonathan Brownly. His department is responsible for the very simple
and easy task of protecting all our applications, data, device,
services, and network. He's also responsible for disaster recovery
readiness, risk mitigation, and has been tasked with all compliance
issues like HIPAA, FERPA, GLBA, SOX, and state audits.
All four units together provide a student and faculty centered
technology solution. The moment you walk into your office and turn
on the lights, everything else you do is dependent on technology. We
are on 24 by 7 by 365 days.
We are also responsible for the purchase, care, and life cycle of
your $2 mouse and our $2 million ERP system. We purchase, support,
train, and provide help with cellphones, desktops, tablets, printers,
video conferences like this one, laptops, servers, and the
applications they run. Our role is to operationalize your ideas.
Next I would like to share IT's vision and plan for the future in
alignment with the chancellor's big four, mobile, cloud, AI, and IoT,
starting last year and continuing for the next four years we have
already started planning and transitioning to align with the big
four. I elaborate a couple of them here.
With mobile we have initiated plans to replace most of our
desktops with laptops or handheld devices. No user in the future
will be tethered to their desk. You'll be able to take your device
and work wherever you go.
All our apps will be web natives and responsive to any device.
We have already deployed and are expanding the use of soft phones so
your desk phone can follow you on any other device.
AI is getting embedded in all our next generation apps. It will
be integrated in all our operations, IT processes and security with
the intent of ensuring that infrastructure is working on itself to
optimize, notify, learn, and make decisions about itself, based on
its use over time. I will give you an example.
If the system learns that the chancellor usually starts his
e-mails at 6:00 a.m. and shuts down at 6:00 p.m. from Tucson,
Arizona, on a Friday, the probability that he is trying to log in at
2:00 a.m. on a Saturday from China or Russia is very unlikely, and
the system will automatically deny him access and notify us of a
possible attempted breach. That is the work of AI.
Cloud, over the last few years, we have started migrating several
of the data center services to the cloud. We work with Amazon AWS,
Microsoft Azure, and Google Cloud. Our data center footprint is
shrinking year after year.
We are currently evaluating migrating Banner to the cloud. Our
goal for moving to the cloud is to reduce our data center footprint,
increase our agility and scale, incorporate industry standard
processes, and provide greater resilience and reliability of our
services.
We have started evaluating IoT solutions for Pima also. COVID-19
has certainly accelerated that progression. As the infrastructure is
upgraded, we will deploy sensors to help us understand student
movement patterns, help students find their way to their classroom,
especially at West Campus, and provide digital signage that delivers
context sensitive assistance. Finally, my favorite is when you go to
West Campus, it will save you some time and sanity when you're
looking for parking options.
So that's our vision for the future in alignment with the
chancellor's vision for Pima.
At this point, I would like to emphasize a new purpose within IT.
Most people of think of IT as a technology department which is
accurate but incomplete. We do provide technology to operationalize
Pima processes, but we also provide solutions that integrate
processes for students, faculty, methods and outcomes, which is more
than just IT. We want to create a program relevant exciting and
learning conducive ambience for the classroom. As such, we will work
with faculty and students to provide an enterprise solution that
integrates all facets of learning and teaching.
Next I would like to show you who our stakeholders are. We work
with faculty, students, and the community. We are present in
classrooms and labs, offices, conference rooms, commons, and parking
lots and nowadays even homes. We serve everyone and we serve
everywhere.
We provide our stakeholders with applications, the web,
documents, prints, storage, phones, mobile devices in a very stable,
seamless and safe environments on every device from anywhere and at
any time.
Finally, the IT roadmap. As you will see on this leg, all four
units have some themes in common. The valuation of risk security,
compliance, optimization, and innovation, we want to build that
mindset in every project we do. In addition to that, we are working
to modernize each unit with the intent of being current and relevant
with the industry.
Much like we follow the NIST SANS DHS security framework, we are
adopting the (indiscernible) framework for all IT operations so that
we can ensure best practice, industry standards, such that we get a
succession and continuity of work regardless of who is in the role
tomorrow.
The user support and (indiscernible) department is focused on
providing students with CARES Act devices, upgrading classrooms and
boardroom technologies, providing technology supported training to
students and employees. The infrastructure department is focused in
optimization, increased capacity, agility, and skill.
The enterprise department is focused on digitalization, business
analysis, and project management.
Finally, the security department is focused on protecting us
every minute of every day in every packet of data and interaction on
every incoming and outgoing channel with the latest and best tools on
the market. All four units are pursuing the use of AI for prediction
and automation and all their processes, human intervention, and
provide a high level of proactive services to all our stakeholders,
keeping with all our stakeholders' requests and ideas, demands for
new services that leads to expanding infrastructure that comes with
risk, adherence to compliance, new skills, and security challenges.
It is a 25-hours-a-day, 8-days-a-week job and not for the faint of
heart.
Finally, I want you to know that every person in IT is dedicated
and devoted to the mission of this institution. I know for a fact
that several members within the department could easily get a higher
paying job in the market today based on their experiences in our
large and complex organization, but they still choose to stay here
and be of service to this institution. For that, I am personally
thankful and grateful for everything they do for Pima.
I realize that I have shared a lot of information in a very short
time. So while I take a deep breath and restore my oxygen levels,
please let me know if you have any questions I can answer. I'm happy
to answer them here as well as happy to schedule another time between
us to further explore and elaborate in greater detail about the
services we provide. Thank you.
>> MR. DEMION CLINCO: Thank you very much, and thank you to your
entire team. The work you have done since arriving at the college
and the work that your team did before and currently has just made a
transformational difference particularly during the pandemic.
I cannot underscore how appreciative we all are that you were
there to be able to help guide the ship and move as quickly as we did
using the technological tools that we have as we are moving towards
through this roadmap, which is very impressive.
So thank you. We really value you and really appreciate this
work.
Are there any questions or comments from the other board members?
>> MR. MARK HANNA: Thank you. You should be very proud of all
your staff and your whole operation. This presentation is very
impressive. Let me ask you about the last thing you talked about,
and it's been a reoccurring issue, is staffing.
Where are we at currently in staffing? Is it still as big a
problem as it's been? Is there anything this board can do to help
you alleviate that issue? Tell us.
>> SPEAKER: Hiring is still a challenge, and the pandemic has
definitely made it a bigger challenge. But I believe that I really
have very strong support from my boss directly, Dr. Bea, and the
chancellor. They have always been extremely supportive and willing
to go out into the market, increase pay scales, hire people from
whatever moved them to Tucson.
Though it is a challenge, I would say that the support of the
administration and the board have been really solid. I have nothing
to complain about on that note.
>> MR. DEMION CLINCO: Any other questions?
Okay. Thank you very much.
The next item is our enrollment update with David Arellano.
>> SPEAKER: Thank you. Let me pull up my presentation. I'm
sure you all could see that there and hear me.
Good evening, chairperson of the board, board members, Chancellor
Lambert, colleagues and guests. I'm going to provide you an
enrollment management update. I'm going to begin this evening taking
a look at our spring 2020 applications, really honing in on that.
When we look at spring 2021 and compare it to spring 2020, we can
see we are approximately about 1,600 applications so far year to date
compared to 1,800 last term. So that's a difference of about 200
applications, a lot of which I attribute to the K12, our high school
seniors being in a virtual environment and not engaging with their
counselors, not engaging with our recruiters and doing some of those
senior activities that they normally would in being proactive with
their registration.
Of those applicants we have received so far, approximately 1,100
of those applicants are degree-seeking, meaning they are not a guest
student, not here to take a course for transfer and move on to the U
of A. These are students who are looking for a credential from Pima.
When we look at that group as well, we know that approximately a
thousand of those students do have a high school diploma or GED and
are ready to move forward.
In those comparison numbers, we do have our dual enrollment and
guest students and a variety of other students listed in there.
When we look at our residency, we have made a lot of improvements
since April. We do have a healthy balance when we look initially at
the application, about 78% being in-state with 22% out-of-state.
That 22% will go down as folks gather documents and do their
residency correction, but it's also indicative of our distance
learners, our partnerships we have with Pearson and our online
footprint that other folks for out-of-state are also taking courses
with Pima in that online environment and taking advantage of our
online tuition rates.
Moving on, when we look at our applicant age breakdown, what
you're seeing also is our adult learners, that 21 to 25 range, having
the most applications there. What that means is we really need to
look at how we're offering services, courses, and options and
programs and our scheduling for those adult learners, because that's
where enrollment growth is really going to take off for us.
We know about our demographics, we know about less high school
seniors or less high school graduates coming through that pipeline.
How do we look to retool, reskill some of those employees who are
currently in the workforce but need to upskill with us.
A lot going on there, but I wanted to provide that glimpse into
our spring applications so far. Keep in mind we are very early in
the application period for spring.
With that though I wanted to talk about our spring 2021
enrollment focus. When we look at our enrollment advisors, we gear
them up to walk students through that enrollment funnel, we've done
title changes, I have talked about that before. But now we are
talking it a step further in aligning them to a program of study,
really creating that success network with their program advisors, so
there is that seamless transition from new student to continuing
student and going into that case management style of advising.
Again, we are virtualizing a lot of our systems in workforce,
extra training. We just onboarded BlackBeltHelp on September 30th.
Seamless transition from Blackboard to BlackBeltHelp in terms of our
call center separations.
We are looking at onboarding new technology like interactive
checklist front facing to students and providing our enrollment
advisor new tools to interact and see where students are in that
enrollment funnel, continuing with virtual events and that social
media presence, really partnering with our K12, business and
industry, and transfer institutions. The immigrant and refugee
center just hosted a K12 high school counselor breakfast. I was able
to present at that meeting. We walked through counselors how to
apply to Pima, gave tips and tricks, engaged with that community of
educators to get them onboard with what we are doing and really serve
our students that way.
We also have a lot of internal collaboration, increasing that
with our enrollment huddles where we meet monthly, go over tactics
and strategies, collaborate and share information and really try to
get that holistic approach to enrollment management.
Then keep in mind the provost and Dr. Dor� are looking at the
breaking barriers task force. In there we will look at access and
student success. Those are key components of enrollment management.
That does involve what we're currently doing. Does it still best
serve students, and how can we make it easier in this virtualized
environment? So a lot of work going on this fall in preparation for
spring.
If you recall, last fall we hired an independent auditor to kind
of do a secret shopping experience at our brick and mortar campuses.
This year we brought in EAB to do a virtual secret shopper audit
experience. Because we don't have access to the campuses and we
virtualized a lot of our services, we wanted to get some feedback on
how we can improve and what that experience was from an outside
perspective.
EAB, it's Educational Advisory Board. They are leaders in higher
education consulting and research. They have a lot of member
institutions. So the research is really rich with lots of data,
quantitative, qualitative. They honed in on what our welcoming and
website presence was. They looked at our application and admissions
process, looked at financial aid, our tuition cost, advising and
career counseling, scheduling and registration, orientation, and then
that post-registration experience or engagement.
They came back with three areas where they wanted us to improve,
but keep in mind they said their overall assessment is we are doing
great, doing better than most institutions they have been auditing
during this process. They looked at advising and career counseling,
and they talked about how we can provide those placement scores much
quicker for advising.
That really is indicative of the larger SAT, ACT testing score
conversation around the country in terms of admissions applications,
so they are looking at what can community colleges do to bypass
standardized testing.
They looked at during our enrollment advising, how can we do more
work on career-focused interventions or advising there? So we are
providing training to our staff, looking at onboarding career
assessment tools that will give students before they pick a major
ideas about what the workforce looks like for that particular major,
employment outcomes, earning outcomes, things like that.
And then going back to our enrollment advising, really
structuring that by program of study so there is that career focus
and that seamless transition to a program advisor.
They did talk about orientation. With orientation we have done a
lot of work with virtualizing that. PimaOnline has an orientation to
online learning. We have our virtual academic advising syllabus, so
we are really investigating how to make that more dynamic to see what
technologies and best practices are out there in terms of the new
student orientation big picture.
In this COVID pandemic environment, universities, community
colleges are really rethinking what orientation looks likes. A lot
of universities used to have a whole full day, couple days. That
really needs to be reshaped in our new environment.
And then lastly looking at college communications. That
particular shopper who did the audit wanted more e-mails. The
reality is we do send multiple e-mails out. We do have our
enrollment advisors doing proactive outreach to every student who
applies to the college, and then we're going to be onboarding that
interactive checklist.
So with their assessment, we fared very, very well, and with
those key areas where they recommended improvement we already have
some improvements in line, and so we did go through that exercise
similar to last fall. So I did want to share that information with
you.
Then that is my update for the board. I will open it up to any
questions or comments.
>> MR. DEMION CLINCO: Any questions from the board? Okay.
Thank you very much. We appreciate all the good work and trying
to find solutions in this very difficult time. Thank you.
>> SPEAKER: Thank you, Chairman.
>> MR. DEMION CLINCO: Next is diversity and affirmative action
update. Update with Jeffrey Lanuez, assistant vice chancellor for
human resources, acting, and Hilda Ladner, our executive director of
diversity, equity, and inclusion.
>> SPEAKER: Thank you very much, Chair Clinco, board, Chancellor
Lambert, guests, faculty, staff.
Hilda and I are going to present some information on the college
diversity. I wanted to start off with a little bit of information on
the affirmative action plan and what that is and what that means.
Also, part of building this presentation and on our call in case
you have any specific questions is Kate Schmidt, our executive
director of faculty affairs and development, and Aida Vasquez,
advanced program manager for classification in compensation. She is
also our project manager on the comp class committee project.
I'm going to take you quickly through what the affirmative action
is, a little bit of HLC compliance that's related. We're going to
show you a little bit of information on diversity of staff with a
focus on faculty, some of our diversity strategies that we have put
into place, and then Hilda is going to take us through the faculty
recruitment process.
I wanted to give you some information about sometimes we use
language that I want to make sure that everybody understands. When
we say we have to do the AAP report, affirmative action report, it's
because we are a federal contractor due to an Air Force grant. We
are required to develop and maintain an affirmative action plan for
each and every campus for the promotion and ensuring of equal
opportunity for all persons without regard to race, color, religion,
sex, sexual orientation, gender identity, or national origin, and
failure to comply with those things comes with sanctions by executive
order 11246 from 1965.
In terms of other compliance regulation around this, we have our
Higher Learning Commission criteria, Criterion 1 on the mission and
1C in particular that speaks to this. I won't read all through the
bullet points, but I wanted to note that it does address this
specifically about the institution's processes and activities that
they need to demonstrate inclusive and equitable treatment of diverse
populations.
And then of course, depending on what discipline, there are
faculty qualification criteria that must be met according to the
Higher Learning Commission also for faculty to teach students at
Pima.
This slide is showing you a couple of different things. You
might see numbers in green. Those are the target availability
percentages in our Arizona community. The numbers next to them in
red mean we haven't met them, and that's where the percentages are
currently. If you see a number that doesn't have red or green, that
means we are at or even above the percentage.
So taking you through this just a little bit, you can see that
there is some areas of improvement needed around American Indian or
Alaskan Native faculty. We are at 1%. The criterion we want to
shoot for is 2.5%. And I won't take you through all this, but if you
have any questions, I'd love to answer them and come back and spend
more time on that slide if you wish.
This slide, what we are trying to show is the difference of where
we were in 2013 and where we are now. In 2013 when the chancellor
started, we've got a number of 40.5% down near faculty. It's what we
saw is due to data records not containing enough data. So that's one
data point, the only data point in this figure that we can't compare
2013 to 2020.
You're again seeing the numbers where if they are in black we are
meeting or exceeding the target. If they are a number in green it's
trying to show you what the availability in our area of percentage
is. And if they are in red means that's the percentage we're at, and
we can come up to the green number. I hope I have explained that
well enough to correlate those numbers.
So in here we see faculty have become more racially and
ethnically diverse over the course of these years. We have increased
percentages for Native Americans and Black faculty, both adjunct and
full time. Asian faculty we have seen an increase for full-time
faculty, and we have seen significant increases for Hispanic faculty.
We have made strides over these years, in total 16.4% of faculty
you can see represented minority population in 2013, and now it's at
23.6.
Here is some information that we think answers some of your
questions about how it is to be challenging hiring diverse faculty.
So on this sheet we see that typically all the disciplines that we
hire for in the transfer programs require a Master's degree in order
to teach that discipline.
You have heard Dave Bea in his presentation express something
similar to my bullet point No. 2 is Pima has limited vacancies for
faculty positions to fill, and unfortunately we may see that on a
decline.
Now, in speaking back to that requirement for the Master's
degree, I've got some statistics in bullet point No. 3 for you. In
Arizona, about 32% of the total population has a Bachelor's degree or
higher. So out of that 32%, we see at the Bachelor's degree level,
Hispanic population having 8.7% achievement of that degree, Black
community having 15.4%, and White community having 23.2%. That's out
of the total population that has a degree.
Out of that, when you go to the higher degree of graduate degree,
only 13.5% of all of our residents have these levels of degrees. In
the different communities you see here, Hispanic has 3.5, Black at
9.3, and White at 12.4. What I'm trying to show you is the
challenges to increasing our diverse pools and finding that talent
here.
Here is a little bit of comparison about national data on these
faculty demographics, so in column 1 where it says national, these
are across the United States in higher education, speaking only about
faculty members, 0.4% of that community, faculty members in the
country, are American Indian or Alaskan Native. Here at Pima
Community College it's at 1%. The column you see for Maricopa, the
only data we were able to get were the two numbers you see, so I'll
get to those.
And going down, in the country, the Asian population of faculty
is at 9.3% at colleges. Pima is 5.4, and so on as you go down this
sheet.
We do see a very large increase over the national data of
Hispanic faculty is 4.7. Pima it's 14.5. But as we know, our
population of Hispanics in Arizona in Tucson is quite higher than
that. Maricopa actually has a lower percentage of faculty that are
Hispanic.
I went through some of this at our June presentation, but I just
wanted to quickly review it and see if it's of interest to have any
follow-up in another meeting or follow-up on questions or perhaps a
future board study session on anything I presented so far or the
things that we are doing in relation to improving processes.
We're always looking for continual process improvement,
everything we do. That's certainly true in human resources and
recruiting, and also on the faculty recruitment side.
So things we have done in the past couple of months or a new job
integration or automation is a tool called Broadbean. The value of
that tool is we can see in real time the return on investment in
terms of diverse pools in our job postings, so we can post a job on a
Monday, check back in real time on that pool if people self-disclose
and see what that people looks like and see what job boards are
producing candidates.
That's something the college has never been able to do before and
we are now able to do that now with some automations to our HRS
system.
We have instituted in the past year our new recruiting process.
We have done that on the faculty side that Hilda can address. And in
June she shared with you a report that her and Kate did on the
faculty recruitment process.
We are also working very hard with our data analytics consultant,
ASR, on a lot of availability of data and (indiscernible) of data.
Board Member Mark Hanna saw this at the September HR board advisory
meeting.
We do college-directed training. We do mandatory recruiting and
implicit bias training for all our advisory committees. We did this
year some very specific and very highly regarded training on
diversity for faculty, the Executive Leadership Team, and now we are
also doing it for staff.
Coming in January of next year, HR is taking the entire AAP
process in-house. Aida will be doing that, and we will have much
more real-time access to our own data and be able to use it in a very
proactive way.
More things that we have done to improve the process, I won't go
through that in all detail to save some time in case you have
questions, and I wanted to turn over the presentation to Hilda to
take us through what we have done with the faculty recruiting
process.
>> HILDA LADNER: Thank you, Jeffrey. Thank you, board,
Chancellor, colleagues, students, and guests for having us back
since the June meeting to once again to talk about some of the
diversity work that's happening at the college.
I first want to say that I do appreciate all of the time that you
all devote to this. I know that your questions and your desire to
talk about this come from a place of caring for our community and
thinking about why this is important and the work that we do at the
college to serve this community.
Since we spoke to you in June, we were really focused on a lot of
the things that were going on throughout our country regarding COVID,
regarding racial equity, and violence in some of our communities.
Since June, there has been quite a bit going on at the college.
Not that that wasn't going on before. There had already been a
foundation building of some of these, the knowledge and capacity
building around diversity, equity, inclusion. This is some of the
updates what we have been working on since.
This summer we held virtual learning communities, which I know
you were all aware of. We had over 300 people registered for these
virtual learning communities. Some of those are still ongoing.
Really helping us to think about what it means to be an institution
that really cares about equity and about the community that we serve.
In August we held the Unconference, which was a virtual
conference that had keynotes by Ibram X Kendi and Laura Rendon. We
held post-keynote discussions for faculty and staff after those
sessions and again thought about the students we serve and the
community we serve and how we can do that in this new educational
environment.
We have had several webinars throughout the fall semester for
faculty, staff, for students. I have been doing a workshop about
every week for different populations across the college to help us
really again address and think about our community.
We have started to have some identity group Town Halls. In
August we held a Town Hall with our African-American and Black
community. The chancellor and other leadership at the college spoke
to some of the issues that the community is concerned about here in
Tucson.
On Friday we will be holding an Asian-Pacific Islander community
member Town Hall with the chancellor and other leadership.
Throughout this next year I'm planning additional Town Halls with
members of our community to listen to our community, our Latino
community, our indigenous and Native American communities, and those
will be coming up over this next semester and spring.
We had our All College virtual summit so that again, the topics
brought up there, helping us to think about who we are and how we
serve the community. Our Faculty Senate has formed a social justice
committee, and our breaking student barriers is reviewing a lot of
literature based on serving the students that we serve at our
community college level.
And that group will start to really look at all of our different
policies, our practices, the ways that we engage and teach students
to make sure that we are serving this community in the ways that we
need to and the ways that our community wants us to be doing this
work to close achievement gaps.
So finally this last slide again talks about some of the work we
have done around our faculty recruitment process. We talked about
this in June. Primarily I worked with faculty affairs and Kate and
others in developing and piloting a new faculty hiring framework.
We really consulted throughout the nation on best practices
around diversity practices for hiring faculty and borrowed and
adjusted a lot of those policies and practices that were out there
throughout the country to introduce them here and piloted them here.
You can kind of read through some of the key pieces of what we
have created there, redefining the way we put search committees
together, how we approve that process, how our departments are
thinking about the job descriptions and how deans really have a lot
of responsibility for that process throughout.
So we have really focused in a lot of our training and
discussions with the deans to think about how do we recruit more
diversity into our pool so that we can then demonstrate greater
diversity in our hiring.
We have started to collect some data and gathered some input
throughout this pilot year. I don't know if you can click on the
link there, Jeffrey, just so you can see this very thorough document,
I don't know if it will go there. Here we are.
So it is a very comprehensive document, if you could just kind of
scroll through, it's over 40 pages. It gives very detailed
information to the search committee, to the dean, when to think about
this process, when to begin the process, why we value diversity
within our college and how to achieve greater diversity results in
our searches.
So from again the job description considering the jobs that we
have, what they will look like, how we write those descriptions to
attract more talent, and then creating questions. How does the
interview go?
Now we're really starting to have that conversation about
retention and what that means for keeping employees that will
contribute to diversity within the college.
So again, I invite you to look at that, and I'm happy to come
back at another time for perhaps a study session to really discuss
this in more detail.
>> SPEAKER: Hilda and Kate just did a fabulous presentation at
the national CUPA-HR conference on diversity and faculty recruitment.
Hilda, can you speak for a second you and I are co-chairing the Pima
Community College District-wide diversity survey, maybe you could
talk about that for a minute.
>> HILDA LADNER: Of course. Part of that capacity building will
require us to do a comprehensive examination for the climate for
diversity, equity, and inclusion at the college. So Jeffrey and I
have put together a team. We will be meeting shortly to launch at
work to look for external consultant, assessment tools, and guide
some conversations throughout the college around the climate for
diversity, equity, collusion, and then develop some strategies and
recommendations for how we move forward.
That conversation and that work I think will really then play
into writing our new strategic plan as we sort of phase out of the
current strategic plan for diversity, equity, inclusion and think
about some new strategies going forward, some of the work that will
need to be done.
>> MR. DEMION CLINCO: Thank you to both of you and Kate Schmidt
for your work on all of this. I'm sure we have questions from our
board.
Is there any questions?
>> MS. MARIA GARCIA: Yes. So I have a question on recruitment.
So do you go out to other states to try to recruit faculty members?
>> HILDA LADNER: I think I can speak to that a little bit. Yes.
So in our recruitment process for faculty, we post in a lot of
different places to bring faculty into our various schools. A lot of
them are local, but there are also some national places where we
place our advertising.
Part of the work that we are trying to recommend now through our
new hiring framework is to have the committee be active recruiters
into our pool. Obviously that doesn't guarantee anybody a job, but
it helps us to bring people in from our local community that are
qualified for the jobs, from national organizations that they might
belong to, that really, you know, again, reaching out far and wide to
have big diverse pools that we can select from in our various job
categories but especially for faculty.
>> MS. MARIA GARCIA: Okay. I guess I have another question.
I'm not trying to impose my views, but I do have someone that I would
recommend that if you guys could meet with this person to discuss
some of the ideas, he's an expert on data.
I'm not saying that you guys don't do a good enough job. You
guys work really hard, and I know that. So please understand that
I'm not trying to demean anybody. But we all have to work together,
and I have someone that could be of value to all of us, you know, if
you decide to at least talk to him.
>> SPEAKER: Board Member Garcia, thank you for that. I'd be
happy to facilitate that meeting between myself and this person
you're talking about and Hilda and Kate and myself. That could be a
really great resource. I appreciate that.
>> MS. MARIA GARCIA: Thank you.
>> SPEAKER: Absolutely.
>> MR. DEMION CLINCO: I think the best way to facilitate any
meeting again is through the chancellor's office, so you should send
that --
>> MS. MARIA GARCIA: Okay. I will send it.
>> MR. LUIS GONZALES: I have a question. I enjoyed the
presentation, Mr. Lanuez and Mrs. Ladner. Unfortunately what I saw
in reference to the Native American community, it's still 1%,
according to your presentation in 2013 to date, to 2020, is still 1%.
The reason I'm asking is I know that both Pascua Yaqui and
O'odham Nation are the second and third-biggest Indian community
within the state, and it hasn't changed in seven years, but I think
we could do more in reference to that. I really would like to see
that, because in one of the slides that you mentioned, we didn't have
it posted at all.
But I think in both nations here that are neighbors right now, I
know there is a lot of them that go through Pima but also go through
the four-year institution. I think those are the ones that we need
to reach out. I know that you're starting to work more with the
Pascua Yaqui but also with the O'odham Nation in the nursing program
next to Ajo out there, too, which is a great move.
But still in reference to the faculty, I really would like to see
the reflection of the community to be increased. Seven years it's
not increased, 1%, I beg to say I think we can do better. And we
should do better in reference to really diversifying the community,
Pima Community College, as mentioned before, and look at all the best
practices but also in reference to the strategic plan you're
hopefully to implement.
But that was one of my concerns. Overall, in the seven years
hasn't changed, I think I would like to know why it hasn't changed,
because I know there is qualified people out there. I think we can
somehow tap into that, as well, too.
We do have quite a few of Yaquis and quite a few of the O'Odham
representative students graduating not only with a Bachelor's but
also the Master's -- the Bachelor's but also with Master's as well,
too. Thank you. Enjoyed your presentation, though.
>> HILDA LADNER: I appreciate your comments and your question.
We can definitely do more to increase our outreach into different
communities. I certainly look forward to doing that and seeing if we
can get more diversity into our pools and then into our hiring.
>> SPEAKER: I agree with that, Board Member Gonzalez --
>> MR. DEMION CLINCO: Excuse me, just as a point of
clarification, the presentation was pulled up and it actually has
increased over the last seven years, nearly doubling. It's still at
1% as opposed to 0.6% for the faculty and the adjunct increase, and
that's not enough, I think we all agree that we need to be at a
higher level, but there has been incremental increase. So I do want
to, just for clarity's sake, point that out.
>> MR. LUIS GONZALES: Thank you.
>> MR. DEMION CLINCO: Any other questions from any other member
of the board? Okay.
Thank you both very much. We really appreciate it.
>> MR. MARK HANNA: So I think one thing this report points out
is the importance of the Achieve60 initiative for our state. If the
state is basically at 32% with a higher education degree, let alone a
Master's, we have a lot of work to do. I think Pima is really poised
to play a big part in that.
But the thing I wanted to ask about is not hiring but in terms of
our internal diversity, equity, and inclusion training for our
current employees, given the edicts that have been recently issued by
the administration, has that had any impact on how we do our
diversity, equity, and inclusion training?
>> DR. LEE LAMBERT: Let me answer that, Mark. What we are
starting to see across the national landscape is some universities
already announcing that they are going to be pulling back on their
diversity, equity, and inclusion efforts because of the
administration's communication around federal agencies and the
concern is those federal agencies may then apply that same standard
to any state entity receiving federal dollars.
I'm hoping that we aren't forced into a corner to make that kind
of a decision. I think we don't need to do that at this stage, but
also recognize that companies who are also federal contractors like
Microsoft and Wells Fargo may have come out publicly and said that
they were going to, in the case of Microsoft, double the number of
African-American managers.
They received a letter from the Department of Labor saying that
-- this is my words, not the words of the agency -- that you may be
violating a federal law just because you came out and said that
you're going to do this.
So now Microsoft is going to have to justify that to the
Department of Labor. The reason I'm bringing -- your question is
great. We have to be careful how we message, how we manage this,
because we might be scrutinized at some point in time.
Of course things can shift, and we will have to see how those
shifts occur.
>> MR. DEMION CLINCO: Thank you, Chancellor Lambert. Okay.
Moving forward, thank you both. We really appreciate it.
There is no additional questions? Just double-checking. Okay.
Dr. Hay? No questions? You know, I have to say it is a little
bit of a struggle with these meetings because I cannot see everybody,
and some people have their cameras off, so it's difficult to see who
wants to speak when. I have been unable to pin everybody to the top.
I just want to double-check.
Next we have our reports by representatives to the board. First
is student report with Sage Fukae McCollough.
>> SPEAKER: Thank you for having me. My name is Sage Fukae
McCollough. I am the board representative, student governing board.
We will go over the virtual adult education first. They are
hosting a financial wellness series virtually via Zoom October
through December. Financial help has improved and we understand what
impacts our personal relationship to money.
In this free series open to adult education and Pima students, we
will learn how to create healthier financial habits and make friends
with our money.
Financial wellness series will be sponsored by Tucson Federal
Credit Union based on the Center for Financial Social Work
Curriculum, facilitated by Robin Austin. Topics will include
accepting myself, my money, my friend, what money means to me,
learning the cycle of change, dealing with financial stress, and
using the cycle of change.
For virtual Student Life, October 8 they will be hosting a
depression screening, a co-curricular event. The event description
is as follows: Virtual depression screening workshop. This is a
proactive effort to raise awareness around depression. Academic
success counselors will be conducting virtual screenings. Screenings
point out the presence or absence of depressive symptoms and provide
community resources for further evaluation if needed.
Virtual first year experience, there will be a new student
welcome scheduled for October 30, 4:00 p.m. to 6:00 p.m. via Zoom.
There will be a welcome and celebrate Pima's new students, play
virtual games to build community and relationships with peers,
faculty, and staff. Finally, a closing candlelight commitment
ceremony.
For the student senate, they will be hosting a faces of first
year which is hosted live on FYE social media pages on the 23rd
featuring the student government.
Thank you.
>> MR. DEMION CLINCO: Thank you very much for your report. Next
we have our adjunct faculty report with Sean Mendoza.
>> SPEAKER: Chairman Clinco, Chancellor Lambert, members of the
board, and honored guests. This past month the adjunct faculty have
been working to streamline communications with our employee group and
strengthen our dialogue with the administration.
Since our last board meeting, two important developments have
occurred. First, college administration has agreed to meet and speak
with adjunct faculty members during our monthly meetings, the
chancellor meeting with us on November 6 and the provost on December
4. Their willingness to listen and provide feedback on some of our
most important concerns is just one of many indicators of support by
this administration.
Second, a survey of adjunct faculty with the intent of improving
communications indicated that nearly 50% of all comments find
compensation and responsibilities outside the institution as an
obstacle to participating in the governments of our institution.
Fortunately the college is taking an active role in addressing these
issues, providing opportunities for compensation and professional
development for our employee group.
And also in an effort to develop social and networking
opportunities, we have implemented a virtual water cooler where
participants discuss topics near and dear to their hearts. Since its
inception, topics have ranged from guitar influences to the ethical
challenges inherent in a global community.
If you have any extra time on Friday morning from 10:00 to 10:30,
please drop by. The link is there on the board report. And join our
discussion.
Lastly, with election day right around the corner, I'd like to
ask my colleagues and the college community to please get out and
vote. It's very important that we take an active role in the future
of our community.
Thank you. That ends my report to the board.
>> MR. DEMION CLINCO: Thank you. We really appreciate it. As a
reminder there is actually still time to register to the vote.
Deadline was extended to the 23rd. So get out and vote and get
registered.
Next we have our faculty report with Brooke Anderson.
>> BROOKE ANDERSON: Good evening, Chairman Clinco, board
members, Chancellor Lambert, honored guests.
So this report covers the items covered at the September 2nd
Faculty Senate meeting as well as a few updates from our most recent
meeting from Friday, October 2nd.
So the provost continues her tradition of attending senate
meetings and delivering her report. This month, this last month, in
September, she highlighted the importance of social justice
initiatives at the college. Additionally, the chancellor joined the
start of the senate meeting.
He shared his thoughts on Kendi's antiracist work and on the
reflection and action Pima faculty and staff can take to lead
positive social change and combat social and economic racism and
inequity. The chancellor was unable to attend our October meeting,
but he is planning to attend at the November meeting.
Michael Tulino shared with the senate that because of student and
faculty voicing their concerns, his department was able to make the
following improvements to the new class schedule search interface.
Students can more precisely search for short-term classes by
filtering their search criteria to display only sections that start
after a specific date.
They can also now search for honors-only courses, and his
department is still working on creating the ability for students to
pick courses by start date. He will let Faculty Senate know once the
function is in the new schedule, as well.
Faculty Senate continues to prioritize ways to improve student
experiences and learning, especially in the virtual classroom.
Virtual classroom and captions task force is investigating potential
virtual learning alternatives to what is currently embedded in D2L,
which is Bongo. Currently they are discussing several options and
plan to make recommendations in the future.
Divisions have been discussing virtual classroom successes and
challenges, and they have also been holding special meetings with the
provost and chancellor to highlight the innovations taking place in
their areas.
Then in addition with faculty, college staff, and administrators,
we are investigating innovative instructional models like Hyflex to
better meet the needs of students.
Senate president, Josie Milliken, shared the systemic justice
action committee's charge with the senate in September, which is
cultivate a liberatory institution by examining current practices and
policies related to curriculum, academics, and governance.
Identifying ways to foster more equity-focused practices. Working to
shift policies and practices to support and promote equity,
diversity, inclusion, and facilitating social justice best practices
at the college.
This committee will be meeting again on October 16.
Faculty Senate officers met with administration on Wednesday,
September 16, and assessed topics such as enrollment, the
chancellor's goals, and Unmudl. The officers expressed faculty's
desire to be more meaningfully involved in the chancellor's goals so
the administrators in charge of each major goal category presented at
the senate's October meeting. Faculty Senate officers and
administration will be meeting again on October 21.
Faculty Senate also hosted a special meeting on the educational
and facilities master plans on September 23rd, where faculty provided
the SmithGroup planning team with input.
The leadership team for instructional transformation has
scheduled October focus groups to begin collecting stakeholder input.
Topics for discussion include the components of instructional work
that need to be included in Pima structure to appropriately support
learners.
After completion of each of the focus groups, the team has said
they will share summary documents and solicit additional feedback.
Senate's next meeting is on November 6, and the TLC in addition
continues to organize and host professional development events and
all faculty are continuing to dedicate themselves and work hard to
adapt to new technology and new virtual learning environments to meet
student needs.
I want to close tonight by again thanking the Governing Board and
administration for continuing to prioritize the health and safety of
Pima employees and students and for continuing to support employees'
social justice and equity work.
Thank you.
>> MR. DEMION CLINCO: Thank you so much, Ms. Anderson. We
appreciate all the work that the faculty are doing, and thank you for
bringing forward such great examples.
Next we have our staff report with Michael Lopez.
>> SPEAKER: Chairman Clinco, Chancellor Lambert, Governing Board
members, (indiscernible).
>> MR. DEMION CLINCO: You're breaking up a little bit.
>> SPEAKER: Am I still breaking up?
>> MR. DEMION CLINCO: I think it's clear now.
>> SPEAKER: Informational items, most recent staff council
meeting occurred on Friday, October 2. (Indiscernible) referred to
the Governing Board when that process is completed. Staff council
officers meeting occurred on Monday, September (indiscernible).
Friday, October 2 staff council meeting, which just occurred.
Staff council is actively seeking more staff involvement for
their membership and are currently holding elections. Well,
actually, the vice-chair has been filled but I will leave that
announcement to our president, Gloria.
Participation in staff council (indiscernible).
>> MR. DEMION CLINCO: Mr. Lopez, you are still breaking up a
little.
>> SPEAKER: It might be my bandwidth. You do have the written
report, and if you can hear me --
>> MR. DEMION CLINCO: We hear sort of segments and then you
break out.
>> SPEAKER: Okay. It's probably the bandwidth. I will get
back, or thank you very much, and --
>> MR. DEMION CLINCO: Thank you. We have the report, and it's
been entered into the record, and I would again encourage everybody
to review it and the members of the board, as well.
>> SPEAKER: Thank you.
>> MR. DEMION CLINCO: Thank you. Our next report is
administrative report with Jim Craig.
>> JIM CRAIG: Chairman Clinco, Chancellor Lambert, distinguished
board, fellow representatives, PCC family and friends.
PCC center of excellence for cybersecurity and IT is nearing
construction completion at the East Campus. The COE is a collection
of academic and technical programs that strategically align to pursue
excellence in cybersecurity, information and technology and related
fields of study with a student run data center that will allow
students to experience IT and a cyber operations center to allow
students to deal with threat detection. These skills are so
desperately needed in all areas of the workforce and industry.
The promise of the COE is already demonstrating positive results.
This fall's enrollment for IT programs is actually up 14.5% over last
fall, which represents over 200 students. We invite all of you to
request a tour of the new facility at your convenience, and we will
also be filming a virtual open house in the near future.
Former Pima film student, Nicholas Duarte, is an Emmy Award
winning commercial director. He was recently interviewed for a
segment with the Old Pueblo New Economy podcast. We are so proud of
our Pima film students.
Sculpture installations have been going in full swing the last
few weeks at East Campus, the outdoor exhibit. We still have a few
more art works to be installed before the virtual opening on October
29. We will highlight the sculpture on campus in our next November
report.
The provost and the teaching and learning center present Striving
For Excellence in Teaching Award that will recognize teaching staff
who have demonstrated exceptional dedication to improving teaching
and learning at the college.
Each recipient will receive a monetary award of $100 courtesy of
the Pima Foundation honored on All Faculty Day, and their name will
be engraved on a plaque in the office of the provost. Nominations
will be due Monday, November 16.
Finally, October is National Cybersecurity Month. Have you seen
in the news big companies hacked, customer information stolen? Sure,
almost daily. Might any of those have one of your accounts? If so,
then expect a visit from a BOT that's an automated program. Now, you
may ask why would someone want to hack me? The answer, a BOT does
not care. It just does what it can and gives back the results.
So ask yourself, do I ever use the same password or same user
name? How easy was it to crack at the other company? Was it more
than 12 characters long? Hopefully.
Did you use two-factor authentication so just a password alone
will not work? Is your e-mail password the most protected account
you own? It should be. It recovers most of the other accounts.
These are some of the basic questions you need to ask yourself
and take seriously. There are forces that are not purely money
driven. They are trying to cause financial disruption for us and for
the whole community. Please take the time to learn the basics
because remember, a BOT does not care.
This concludes my report.
>> MR. DEMION CLINCO: Thank you very much, Mr. Craig.
The next item on our agenda is the chancellor's report.
Chancellor Lambert?
>> DR. LEE LAMBERT: Yes. Well, good evening, everybody. Let me
first start out and say I too apologize to Ms. Garcia and
Mr. Gonzales if you felt that I was being disrespectful to you. That
is definitely not my intent. I will do what I can to earn your trust
so that you realize that we have more in common than we do not.
Also, I just want to say just my hat's off to the faculty, staff,
and the administration and to the board for your support. We have
done phenomenal work over the last six, seven months since we have
gone into this new reality, thanks to COVID and the pandemic.
And you're seeing it, because we're not missing a beat in terms
of the things we need to do to support our students to be successful
and our relationships with the broader community.
I will give you some examples. So I just met with Bruce earlier
today, and he shared general education learning outcomes assessment.
If you haven't seen that yet, and I really would love to share this
with the board, the faculty have done a 180 in terms of the work
around assessment of student learning. Now, remember this has been a
challenge for the college going as far back as 1991. It kept being a
reoccurring challenge for the college all the way through our
probation and notice when I first arrived.
Now we are in a strong position going forward, and the faculty
have really stepped up and really answered the call, and I think
you'll be pleased to see the outcomes coming out, so we are looking
forward to submitting one of our reports to the commission, HLC, that
speaks to this issue.
Also, just want to, hats off to the adult basic education folks.
Again, they have just taken the IBEST program. They Pimaized it, so
much so that we as a college, the program that they have built, is
being recognized as one of the top five in the nation by the U.S.
Department of Education. That speaks volumes to the changes that
have happened over the last seven years at the college.
But there are so many other positive things going on. Those are
just two key highlights. Also, just be aware that in the very near
future we will be releasing the Arizona state of attainment report.
I sit on that board. We are hoping to get that out here in the very
near future.
Some of Jeffrey's numbers also reflect in that report. So we
have still a huge challenge ahead of us as an institution. I'm
hoping, if the board is willing sometime next year, we could do a
study session to present to you the 60% goal, where we are as a
state, where Pima needs to be to close that gap, what are some of the
challenges we still face to get there, and one of the things that we
are doing well.
So hopefully we can make that happen as we go into the new year.
Also, I was very pleased, and I want to thank Dr. Ricardo Castro
Salazar and Marcy Euler for coordinating a meeting with the new
consul here in Tucson, Arizona, Rafael Barcela. I was able to meet
the new consul, and the meeting was in regards to the Mexican
government giving a check to Pima Community College to support
individuals of Mexican origin in our community.
So we are so pleased of the relationship we have built with the
consul, and we look forward to our ongoing relationship and
strengthening our ties with the new consul in our community.
Also, as Jim pointed out, if you have not had a chance, I know
Mark got to see it, I highly recommend each board member go out and
tour the new IT cybersecurity center of excellence. It is state of
the art, it's fantastic, and it fits into the living lab concept that
you have heard us talking about, whether we're talking Trane, whether
IBM, Tech Data, Raytheon, doesn't matter who the partnerships are
with, we are focused on providing a world class experience based in
the supplied work-base learning type of experience that is so
necessary for each and every one of our students.
Also, Dolores reported to me her attendance and our partnership
with United Way, with the number of our city partners throughout the
city with the K12s and many of the community-based organizations and
business partners through the Cradle to Career initiative, two key
focuses will be on digital literacy and the mental health wellness of
our students. I think they are spot on on the two twin challenges
that we have got to do better for each and every student in our
community.
I want to leave with just some thoughts on trends and current
issues. The national conversation that is happening is more and more
focused on upwards of 40 to 60 million working adults in our country
who may not have a degree or may have some college or may need some
upskilling and reskilling. As Gallup and Strada has done surveying
of well over half a million individuals across the country, a picture
is starting to emerge. And that picture is these individuals do not
want to come to college for a long-term experience. They want to get
into a short-term experience, they are very open more so to noncredit
than they are to credit. It's overwhelming that the desire for that
noncredit, but they want the noncredit to stack to improving their
outcomes in life.
Also, our challenge is to incorporate that noncredit in a
stackable way to the credit side of the equation. This is the work
you're seeing a lot of states doing now, a lot of colleges and
universities. Also you're seeing a number of universities and
community colleges partnering with edX to deliver on micro Bachelor's
degrees, micro Master's degrees, more of that microfocus, if you
will.
And you're seeing community colleges who are taking that
curriculum, bringing it into the classroom at their colleges, and the
faculty are acting as facilitator and guides of the learning
associated with those courses.
So the courses are already built out. It's now being able to
leverage that for the students.
So again, these are important things to pay attention to as we go
forward, and it's exciting times ahead. But it will not be the world
we were in just before we went into this COVID. We already knew it
was trending in this direction, but it's now accelerating in this
direction.
So with that, I will be glad to answer any questions if you
happen to have any.
>> MR. DEMION CLINCO: Are there any questions for Chancellor
Lambert? Okay.
Hearing none, we will move on to our information items.
Mr. Silvyn, if you could please read the information items.
>> MR. JEFF SILVYN: Thank you, Mr. Chair. The information items
are various reports and information that was provided to the board to
provide them with some greater context about events happening at the
college.
The items that were shared with the board in preparation for this
evening's meeting consist of the August 2020 financial statements,
employment information which involved one hire, one separation, one
retirement.
The hiring of three provisional faculty members. Those are
one-year appointments. A list of several individuals who were
qualified to serve as adjunct faculty at Pima Community College. A
grant from the governor's office of highway safety to cover the cost
of purchasing an electric motorcycle. The period of the grant is
from October 1, 2020, through September 30, 2021, amount of the award
is slightly over $30,000.
The college also received a grant from the governor's office of
highway safety for DUI impaired driving enforcement overtime that
allows Pima Community College police officers to work with local law
enforcements on DUI related task forces.
The period of that grant is from October 1, 2020, through
September 30, 2021, in the amount of $20,000.
The next item is a third grant from the governor's office of
highway safety program. This is for enhanced pedestrian and bicycle
enforcement activities around the Downtown and West Campuses. That
grant is from the period of October 1, 2020, through September 30,
2021, in the amount of $7,000.
Last item is finalization and posting of the college's revised AP
on discrimination and retaliation prevention and complaint process.
We originally published an interim policy. We extended the comment
period for an additional 30 days because it was a fairly significant
revision. We received a limited amount of comments. Those were
taken under consideration and then for the board we have shared what
is the final version of that AP of course until it's subject to a
further revision on a regular review cycle.
That concludes all the information items.
>> MR. DEMION CLINCO: Thank you very much.
Next is consent agenda, if you could read the consent items.
>> MR. JEFF SILVYN: Thank you. Minutes of the August 12, 2020
that should be executive session meeting. Next are the minutes from
the August 12, 2020 special meeting. Minutes from the September 9,
2020 executive session meeting. Minutes from the September 9, 2020
regular meeting.
Next we have an intergovernmental agreement with the Tohono
O'odham regarding nursing care, a program for joint education and
nursing with the tribal education authority.
Next we have an intergovernmental agreement with Pima County
OneStop for this is related to a federal grant from the U.S.
Department of Health and Human Services that supports financially
disadvantaged students in pursuing healthcare related careers.
Next we have an intergovernmental agreement with the Whetstone
fire district for the provision of vehicular rotations to help
satisfy some of the training requirements for students in the
college's paramedic program.
Next we have amendments to a few dual enrollment agreements to
expand course offerings with the districts that are the parties to
those agreements, so one is with the Santa Cruz Valley Unified School
District. And the other is with the Tucson Unified School District.
The specifics of the courses and locations are included in the board
materials.
That concludes the consent agenda items for this evening.
>> MR. DEMION CLINCO: Is there a motion to approve the consent
agenda?
>> DR. MEREDITH HAY: So moved.
>> MR. DEMION CLINCO: Second? Well, I will second it.
Is there any discussion? Okay.
Hearing none, Mr. Silvyn, if you could do a roll call vote.
>> MR. JEFF SILVYN: Mr. Clinco?
>> MR. DEMION CLINCO: Yes.
>> MR. JEFF SILVYN: Dr. Hay?
>> DR. MEREDITH HAY: Yes.
>> MR. JEFF SILVYN: Mr. Hanna?
>> MR. MARK HANNA: Yes.
>> MR. JEFF SILVYN: Ms. Garcia?
>> MS. MARIA GARCIA: Yes.
>> MR. JEFF SILVYN: Mr. Gonzales?
>> MR. LUIS GONZALES: Abstain.
>> MR. DEMION CLINCO: So the consent agenda passes unanimously.
>> MR. JEFF SILVYN: I'm sorry, just to make a correction, I
believe Mr. Gonzales abstained, so it would be four votes in favor
and one abstention.
>> MR. DEMION CLINCO: Yes, thank you very much for the
clarification.
Next is our action items. We have one which is the discussion of
possible approval to extend the term of the chancellor's existing
contract by one year.
Could you just provide a little bit of background on the item?
>> MR. JEFF SILVYN: Certainly, Mr. Chair. I'd be glad to.
So traditionally, or at least for the last few years, each year
the Governing Board has sort of gone through a specific cycle with
the chancellor, so that cycle has been that kind of in the
spring/early summer. The board has a retreat. It conducts an
evaluation of the chancellor, a review of his goals, as well as board
priorities for the upcoming year.
That results in an evaluation document which then the board
drafts and approves usually at the first or second meeting in the new
academic term, and then following that the board typically considers
whether to make changes to the chancellor's employment contract.
In most years, that change has consisted of adding an additional
year to the contract to keep it at a fixed number of years. So
pursuant to state law, the maximum employment contract that the board
can use for the position of chancellor is five years, and for the
last few years the board has consistently tacked on an additional
year so there is always a five-year contract in effect.
Last year we got a little bit off of the cycle because we did a
comprehensive compensation and benefits review. We hired two outside
consultants who did some benchmarking to look at how the current
compensation structure for the chancellor at Pima Community College
compared with comparable institutions in Arizona and in other states
as well as some nonprofits, and the result of that was some
modifications to the compensation provisions of the chancellor's
contract.
So because of that process, that caused a bit of delay, and we
ended up, the board ended up voting on amendments to the chancellor's
contract in February of 2020 as opposed to the fall of 2019, which is
the normal cycle.
So at the request of the board, I prepared a proposed amendment
to the chancellor's contract which would essentially make it go from
October of 2020 through October 2025, so again we'd have a five-year
fixed term. No terms of the contract were changed with respect to
compensation.
The one adjustment that was made was with the new budget that was
passed for the current fiscal year we are in, the board approved a 1%
pay raise for all employees, and the new contract, it reflects that
1% change in the base compensation for the chancellor.
So that's the proposal that was shared with the board obviously
for discussion and consideration at this time. And I'm happy to
answer any questions if there is additional background that would be
helpful.
>> MR. DEMION CLINCO: We need a motion in order to have a
discussion. Is there a motion to extend the term of the chancellor's
contract by one year?
>> DR. MEREDITH HAY: So moved.
>> MR. MARK HANNA: Second.
>> MR. DEMION CLINCO: Discussion? Is there any discussion from
any of the members of the board?
>> MS. MARIA GARCIA: Yes.
>> MR. DEMION CLINCO: Ms. Garcia?
>> MS. MARIA GARCIA: So I am not willing to extend another year
to the contract, because it consistently goes on for a year. Most of
the Pima (indiscernible) administration have a three-year contract.
I know this was done way before I went in. I really believe that
no reflection on the chancellor at this point in time, but I really
think that we need to stop that practice. He has a five-year
contract. I'm willing to look at it next year, but there is some
goals that have not been met.
I understand that some of it is due to the pandemic. I also
think that some of the terms of the contract need to be changed, so
I'm not willing to accept the contract as is or to add another term.
>> MR. JEFF SILVYN: Mr. Chair, if you just indulge me for a
second. One thing I want to clarify. So the chancellor is the only
employee at the college that has a multi-year contract.
>> MS. MARIA GARCIA: I know that.
>> MR. JEFF SILVYN: There was a time in the past when others
also did, but at this point in time he's the only employee.
>> MR. DEMION CLINCO: And I would just point out too that we,
the board, passed, we evaluated the chancellor as part of our annual
review, and the evaluation was unanimously passed and agreed to that
he had met or exceeded expectations in his performance and management
of the college. That is what the document that we all passed stated.
Additionally, I think it's worth just noting that over the last
year, I'm just going to cover a few of the things that the chancellor
has done. I mean, and I will say again, having served on the board
now for almost going on five years, where we started and where we
have come has just been extraordinary.
But in the last year, the development and progress on the centers
of excellence. We broke ground on the Aviation Technology Center,
using $15 million in state support.
Preparing for the ribbon cutting of the automotive technology and
innovation center at Downtown Campus. Cybersecurity center of
excellence is nearing completion on the East Campus.
Plans are completed for centers of excellence and hospitality on
the Desert Vista Campus. The COVID response has been highly
effective. The distribution of $5,995,925 to 7,946 students and the
purchase of $2.6 million for students, computing support, computers,
tablets, hotspots. Pima was among the first to distribute its
student-directed CARES funds in the state and Pima was among the
first to distribute the emergency grants to students, really making a
difference at a very critical moment.
2,413 spring classes were converted to virtual or hybrid formats.
484 hands-on courses were moved to summer so students could complete
their programs.
More than 1,200 faculty made the transition to virtual. Nearly
700 faculty received D2L webinar training during spring break. More
than 300 existing iPads and laptops were loaned out to faculty and
staff so they could continue to teach remotely.
We've received critical funding, $2.5 million gift from the
Thomas R. Brown Family Foundation, and the National Institute of
Health grants to increase participation in STEM by communities of
color.
We received National Bellwether Award for the developmental
education, Adult Basic Education for College and Career readiness,
IBEST initiatives, one of only four programs in the U.S. to be
recognized in the advancing, innovation in adult showcase. The
amount saved by students, thanks to the open educational resource
this year, broke 4.5 million.
These are just large highlights. I think we are very lucky to
have Chancellor Lambert with his hand on the rudder during this time,
and he has been extraordinary in helping to guide this institution
through very choppy waters and I hope through what's coming next.
>> MS. MARIA GARCIA: Let me add one more thing, if I may.
>> MR. DEMION CLINCO: Go ahead, Ms. Garcia.
>> MS. MARIA GARCIA: Okay. So you can't give chancellor credit
for everything that's been going on, because it's really the staff
that does that work. Okay? The pandemic, cleaning of the areas, the
teachers having to go in and relearn skills and going on to virtual,
he didn't do that all. Okay? That was staff and the faculty.
You know, I understand that he's the leader. So I still don't
-- I still don't see us -- and I'm going to tell you my main concern
here. My main concern is financial. So therefore, that's my main
focus, financial.
The enrollment, the FTSEs right now is a little bit under 4,000,
okay? I don't understand how we're going to support the college with
low enrollment. You can't expect 481 to pass, and it's wrong for us
to continue in the direction we are going and building, okay, with
all the facilities that we already have. I just can't see it.
So I'm still going to say it. I just can't. I won't.
>> MR. DEMION CLINCO: Comments from any other board members?
Dr. Hay?
>> DR. MEREDITH HAY: Sure. I will just go on the record. I
think that Pima College has done an extra job over this past year
under the leadership of Chancellor Lambert. I can't imagine any
other higher education leader being able to do as good a job as he
has done in leading his team.
It's always a team effort. Anybody that works in a large
organization knows it's a team effort and the leadership is
absolutely essential for that. A rolling five-year contract is a
standard contract for university administrators, senior
administrators, certainly. And I certainly support the motion.
>> MR. DEMION CLINCO: Any final comments?
>> MR. LUIS GONZALES: Hello?
>> MR. DEMION CLINCO: Hearing none...
>> MR. LUIS GONZALES: Hello, hello.
>> DR. MEREDITH HAY: Luis has a comment.
>> MR. DEMION CLINCO: I thought you said no. Go ahead. You're
on mute.
>> MR. LUIS GONZALES: Thank you. As Maria mentioned in
reference to this contract, I know it's a five-year rolling contract,
but for us to stay another year, I'm not able to support it at this
point, because even with the presentation that we did in reference to
the 481, maybe the 207, that might pass; it might not. Still, there
is a lot of unanswered questions that we have. It's not fulfilled
yet to us. To me, Mr. Gonzales, and Ms. Garcia. But at this point I
cannot support it, unfortunately. And I say no.
>> MR. DEMION CLINCO: Okay. Are there any final comments?
Mr. Hanna? Do you have anything to add?
>> MR. MARK HANNA: Let me just say that we have a nationally
recognized leader of this college who has moved the college from the
brink of disaster, truly the brink of disaster, we were about ready
to have our accreditation taken away, and I absolutely agree with
Mrs. Garcia, Ms. Garcia, this is a team effort. It takes a village
to do this. And there are many, many people involved. But it's the
leader who steers the ship.
I have to say that I can't imagine that we would have found a
more qualified person than Chancellor Lambert to lead us through this
whole entire time.
So having a five-year contract simply says to him, hey, I can
continue, I don't have to worry about looking for another job, even
though I'm quite sure there are many people who like to have him, has
a solid, five-year contract knowing that he doesn't have to worry
about what's coming up quickly.
I think in terms of doing that, it just makes sense, any CEO is
going to ask for some kind of stability in terms of their employment
contract.
So I don't have a problem with it. I think he's a very talented
person. That's just the way I feel.
>> MR. DEMION CLINCO: Thank you very much, Mr. Hanna. Again, I
want to be very clear. In no way am I trying to diminish the
extraordinary contributions of everybody within the institution. I
certainly know and clearly everyone on this board is highly aware
that this is a massive team effort.
But it does take leadership and it takes somebody providing
clarity and direction and where the ship is going, and Chancellor
Lambert has done that, and we all unanimously voted to approve his
review.
With that, Mr. Silvyn, if you could please read the vote roll.
>> MR. JEFF SILVYN: Thank you, Mr. Chair. Mr. Clinco?
>> MR. DEMION CLINCO: Yes.
>> MR. JEFF SILVYN: Dr. Hay?
>> DR. MEREDITH HAY: Yes.
>> MR. JEFF SILVYN: Mr. Hanna?
>> MR. MARK HANNA: Yes.
>> MR. JEFF SILVYN: Ms. Garcia?
>> MS. MARIA GARCIA: No.
>> MR. JEFF SILVYN: Mr. Gonzales?
>> MR. LUIS GONZALES: No.
>> MR. DEMION CLINCO: Okay. The motion passed 3 to 2.
The next item on our agenda is our request for future agenda
items.
We have received a letter from Mr. Gonzales and Ms. Garcia. We
will certainly work to get a number of those items agendized in the
coming months with some special study sessions.
Is there anything else in particular anybody else would like to
discuss as being added?
Okay. Hearing none, the meeting is adjourned. Thank you, all.
(Adjournment.)
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